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Building Energy Maintenance Services Base+4   2

ID: 36C26026Q0209 • Type: Synopsis Solicitation • Match:  100%
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Description

Posted: Feb. 6, 2026, 11:29 a.m. EST

*** NOTICE UPDATE - AMENDMENT 0001 ***

This update serves as Amendment 0001 to the Combined Synopsis/Solicitation 36C26026Q0209.

Offerors are advised to review the attached Amendment 0001 for details.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12, Streamlined Procedures in accordance with FAR 12 Streamlined Solicitation for Commercial Products and Commercial Services. Solicitation 36C26026Q0209 is issued as a request for Quotation. This announcement constitutes the only solicitation; offers are being requested. This solicitation is issued as a Small Business set-aside, the associated NAICS code is 238220 and small business size $19M. DESCRIPTION: The Department of Veterans Affairs, Mann-Grandstaff VA Medical Center in Spokane, WA has a requirement for a Contractor to provide the Building Energy Maintenance Services in accordance with the statement of work (SOW). TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their offers. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal. Questions: Any questions pertaining to this requirement must be emailed to Sangmi.Kim@va.gov no later than 12:00 PST January 30, 2026, include Solicitation 36C26026Q0209 in the subject line of the email to ensure timely review and response. No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation. Telephonic questions will not be accepted. DEADLINE: All offers/quotes must be submitted in a single email to Sangmi.Kim@va.gov received no later than 12:00PM PST, February 6, 2026, include Solicitation 36C26026Q0209 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting offers.

Posted: Jan. 29, 2026, 1:14 p.m. EST
Background
The Department of Veterans Affairs, Mann-Grandstaff VA Medical Center in Spokane, WA, is seeking a contractor to provide Building Energy Maintenance Services. This requirement is part of the agency's mission to ensure efficient energy management and maintenance of its facilities.

The contract aims to maintain and optimize the Building Energy Management Control System, which is crucial for environmental control across the VAMC campus.

Work Details
The contractor will be responsible for providing all labor, ancillary materials, software, and test equipment necessary for control system maintenance services. This includes calibration, tuning, preventive maintenance, inspection, and testing of HVAC control systems.

Specific tasks include:
- Performing DDC control maintenance service on all HVAC systems listed in the SOW once per year.
- Correcting deficiencies identified during maintenance that impact life safety or critical clinical functions within 4 to 24 hours.
- Providing remote technical assistance and system analysis to VAMC personnel.
- Updating building graphics and archiving software/firmware documentation.
- Documenting any repairs needed outside routine maintenance and submitting deficiency reports with cost estimates for approval.
- Ensuring online support is available 24/7 for software and firmware issues.

Period of Performance
Base Year: March 1, 2026 - February 28, 2027; Option Year 1: March 1, 2027 - February 29, 2028; Option Year 2: March 1, 2028 - February 28, 2029; Option Year 3: March 1, 2029 - February 28, 2030; Option Year 4: March 1, 2030 - February 28, 2031.

Place of Performance
Mann-Grandstaff VA Medical Center, located at 4815 N Assembly St., Spokane, WA.

Overview

Response Deadline
Feb. 12, 2026, 3:00 p.m. EST Past Due
Posted
Jan. 29, 2026, 1:14 p.m. EST (updated: Feb. 6, 2026, 11:29 a.m. EST)
Set Aside
Small Business (SBA)
Place of Performance
Department of Veterans Affairs Mann-Grandstaff Memorial VAMC Spokane, WA 99205 USA
Source

Current SBA Size Standard
$19 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$800,000 - $2,000,000 (AI estimate)
Vehicle Type
Blanket Purchase Agreement
On 1/29/26 VISN 20: Northwest Network issued Synopsis Solicitation 36C26026Q0209 for Building Energy Maintenance Services Base+4 due 2/12/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 238220 (SBA Size Standard $19 Million) and PSC H141.
Primary Contact
Title
Contract Specialist
Name
Sangmi Kim   Profile
Phone
None

Additional Contacts in Documents

Title Name Email Phone
None Dennis Einarson Profile dennis.einarson@va.gov None

Documents

Posted documents for Synopsis Solicitation 36C26026Q0209

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 260-NETWORK CONTRACT OFFICE 20 (36C260)
FPDS Organization Code
3600-00260
Source Organization Code
100186526
Last Updated
March 14, 2026
Last Updated By
sangmi.kim@va.gov
Archive Date
March 14, 2026