GSA AAS - Contract File Review Services - MRAS

The Government is seeking a highly capable vendor to provide Contract File Review Services to assist in the routine review of contract files. The purpose of these reviews is to test internal controls and ensure acquisition excellence within the Office of Policy of Compliance (OPC) Acquisition Management Division (AMD). The contractor will support OPC AMD in reducing internal control gaps, establishing enterprise-wide standards for timely contract file reviews, improving business processes and knowledge sharing, and ensuring compliance with policy and guidance for various enterprise-wide initiatives. The contractor will conduct pre-award and post-award reviews of new and existing contract documents and files to ensure compliance with FAS policies and procedures.

The work to be acquired includes program management support, contract file review support, and optional surge for specialized file review support. The contractor will provide program management support by managing all activities performed by contractor personnel, including subcontractors. They will also provide contract file review support by reviewing contract files across FAS offices to ensure acquisition quality and compliance with regulations. Additionally, there is an optional task for specialized file review support, which may include reviewing Price Point PLUS Portal, Multiple Award Schedule Consolidation, and Transactional Data Reporting.

The timeframe of the acquisition includes three phases: onboarding and on-ramping, quarterly contract file reviews, and annual assessment. During the onboarding phase, the contractor will gain access to FAS portfolios, electronic contract files, and complete GSA-specific training. In the quarterly contract file reviews phase, the contractor will conduct contract file reviews for all 6 FAS offices based on the level of risk. Finally, in the annual assessment phase, the contractor will provide a report detailing trends uncovered from the contract reviews during the fiscal year.

The place of performance/delivery for this opportunity is within the Office of Policy of Compliance (OPC) Acquisition Management Division (AMD). The contractor will have access to electronic contract files such as ASSIST and CALM to conduct the reviews. They will also use FAS- and OGP-created templates to assess file compliance and provide written reports of their findings.

It is notable that there is an optional surge task for specialized file review support, which will be on a Time-and-Material (T&M) basis with a pre-determined not-to-exceed (NTE) amount. This allows for additional specialized reviews beyond the regular contract file reviews.