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Grounds Maintenance Services, Houston National Cemetery   2

ID: RFP36C78625R50248 • Type: Solicitation • Match:  90%
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Description

Posted: Nov. 13, 2025, 1:19 p.m. EST

***EDIT 11/13/2025 - Amendment A0002 added to extend offer due date to 11/21/2025 at 3pm EST as a result of government shutdown ending and government reopening effective 11/13/2025.***

***EDIT 10/16/2025 - (1) RFP paused for government shutdown. New closing date will be announced after government reopens. (2) Attachment added "RFP 36C78625R50248 Questions and Answers" and "Houston Grounds Maintenance Map"***

***EDIT 9/22/2025 - Attachment added: "RFP 36C78625R50248 REVISED"; attachment removed "RFP 36C78625R50248"***

See Attached document "36C78625R50248" for full Request for Proposal

The Department of Veterans Affairs, National Cemetery Administration intends to procure Grounds Maintenance services for the Houston National Cemetery via a fixed price contract. The fixed price contract will be for a base period of one (1) year plus four (4), one-year option periods.

RFP #: 36C78625R50248

SET ASIDE CATEGORY: SDVOSB

NAICS CODES: 561730, Landscaping Services

ISSUE DATE: 09/22/2025

RESPONSE DUE DATE: 10/24/2023

SITE VISIT

Site Visit will be held at Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

  1. Site Visit will be held on October 9 & 10, 2025, 9AM-10AM Central Standard Time (CST). Interested vendors may attend either session. Site visit attendance by the offeror is mandatory for consideration of award. Subcontractors may attend the site visit with the prospective bidder only.
  2. Due to the room size limitations, Offerors must notify the Contract Specialist and cemetery representative of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification must be received by the Contract Specialist and cemetery representative via e-mail brian.werner2@va.gov and David.marr@va.gov no later than October 8, 2025, at 3PM CST.
  3. Questions regarding the solicitation should be submitted via e-mail to the Contract Specialist ( brian.werner2@va.gov ) no later than October 14, 2025. Questions submitted after October 14, 2025, may not be answered before the offer due date. All questions will be answered via a solicitation amendment on or before October 15, 2025.
  4. If you plan to conduct a site visit / inspection of the Houston National Cemetery other than on the day stated above, YOU MUST CONTACT the following personnel to make arrangements:

David Marr, Cemetery Caretaker Celethia Johnson, Cemetery Director

David.marr@va.gov Celethia.johnson@va.gov

Houston National Cemetery Houston National Cemetery

(281) 447-8686 (281) 447-8686

All responsible sources may submit a quotation which, if timely received, shall be considered by this agency.

Responses must be concise and be specifically directed to the requirement reference above. It is the offeror's responsibility to monitor SAM.GOV for changes or amendments.

Submit questions regarding this Request for Proposal to brian.werner2@va.gov .

Posted: Oct. 16, 2025, 11:05 a.m. EDT
Posted: Sept. 22, 2025, 5:06 p.m. EDT
Posted: Sept. 22, 2025, 12:05 p.m. EDT
Background
The Department of Veterans Affairs, National Cemetery Administration intends to procure Grounds Maintenance services for the Houston National Cemetery via a fixed price contract. The goal of this contract is to ensure that the cemetery grounds are maintained to reflect the dignity and respect owed to veterans interred there.

The National Cemetery Administration honors veterans with a final resting place and lasting memorial that commemorates their service to the nation. Each National Cemetery is to be maintained as a National Shrine, reflecting the nation's concern for those interred there.

Work Details
The contractor shall furnish all labor, supervision, professional expertise, vehicles, tools, equipment, materials, and services necessary for grounds maintenance at Houston National Cemetery. Services include:
- Mowing improved turf (approximately 185.371 acres)
- String trimming improved turf
- Mowing and string trimming unimproved grounds (approximately 26.13 acres)
- Edging around flat markers and headstones
- Weed control
- Fertilizer delivery
- Pest control
- Trash removal generated by the contractor
- Sweeping or blowing off grass from sidewalks and roads.

All work must be performed during normal Federal workdays and coordinated with the Contracting Officer's Representative (COR) to avoid disruption of ongoing cemetery operations. The contractor must also adhere to Integrated Pest Management procedures and maintain high standards of appearance as a National Shrine.

Period of Performance
The base period of performance is one year with four one-year option periods available at the discretion of the VA.

Place of Performance
Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

Overview

Agency
National Cemetery Administration (NCA) [VA]
Response Deadline
Nov. 21, 2025, 3:00 p.m. EST (original: Oct. 24, 2025, 3:00 p.m. EDT) Past Due
Posted
Sept. 22, 2025, 12:05 p.m. EDT (updated: Nov. 13, 2025, 1:19 p.m. EST)
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
NAICS
561730 - Landscaping Services
PSC
S208 - Housekeeping- Landscaping/Groundskeeping
Place of Performance
Houston, TX 77038 United States
Source
Open
Current SBA Size Standard
$9.5 Million
Pricing
Fixed Price
Est. Level of Competition
Average
On 9/22/25 National Cemetery Administration issued Solicitation RFP36C78625R50248 for Grounds Maintenance Services, Houston National Cemetery due 11/21/25. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 561730 (SBA Size Standard $9.5 Million) and PSC S208.
Primary Contact
Name
Brian Werner   Profile
Email
brian.werner2@va.gov
Phone
None

Additional Contacts in Documents

Title Name Email Phone
Cemetery Representative David Marr Profile david.marr@va.gov None

Documents

Posted documents for Solicitation RFP36C78625R50248

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NATIONAL CEMETERY ADMIN (36C786)
FPDS Organization Code
3600-00786
Source Organization Code
100173491
Last Updated
Dec. 6, 2025
Last Updated By
brian.werner2@va.gov
Archive Date
Dec. 6, 2025