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Grounds Maintenance Services, Houston National Cemetery   2

ID: 36C78625R50248 • Type: Presolicitation • Match:  85%
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Description

Posted: Sept. 22, 2025, 11:59 a.m. EDT

***EDITED 09/09/2025 - Changes made to paragraph 1 and 2. Changes appear in underline***

PRE-SOLICITATION NOTICE ONLY: The Department of Veterans Affairs, National Cemetery Administration intends to release a requirement to procure Grounds Maintenance services for the Houston National Cemetery via a fixed price contract. The fixed price contract will be for a base period of one (1) year plus four (4), one-year option periods.

RFP #: 36C78625R50248

SET ASIDE CATEGORY: SDVOSB

NAICS CODES: 561730, Landscaping Services

ESTIMATED ISSUE DATE: 09/22/2025

ESTIMATED RESPONSE DUE DATE: 10/24/2023

PRE-PROPOSAL CONFERENCE / SITE VISIT

A Pre-Proposal Conference and Site Visit will be held at Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

  1. Pre-Proposal Conference/Site Visit will be held on October 9 & 10, 2025, 9AM-10AM Central Standard Time (CST). Interested vendors may attend either session. Site visit attendance by the offeror is mandatory for consideration of award. Subcontractors may attend the site visit with the prospective bidder only.
  2. Due to the room size limitations, Offerors must notify the Contract Specialist and cemetery representative of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification must be received by the Contract Specialist and cemetery representative via e-mail brian.werner2@va.gov and David.marr@va.gov no later than October 8, 2025, at 3PM CST.
  3. Questions regarding the solicitation, post pre-proposal conference/site visit should be submitted via e-mail to the Contract Specialist ( brian.werner2@va.gov ) no later than October 14, 2025. Questions submitted after October 14, 2025, may not be answered before the offer due date. All questions will be answered via a solicitation amendment on or before October 15, 2025.
  4. If you plan to conduct a site visit / inspection of the Houston National Cemetery other than on the day stated above, YOU MUST CONTACT the following personnel to make arrangements:

David Marr, Cemetery Caretaker Celethia Johnson, Cemetery Director

David.marr@va.gov Celethia.johnson@va.gov

Houston National Cemetery Houston National Cemetery

(281) 447-8686 (281) 447-8686

All responsible sources may submit a quotation which, if timely received, shall be considered by this agency.

Responses must be concise and be specifically directed to the requirement reference above. It is the offeror's responsibility to monitor SAM.GOV for changes or amendments.

Submit questions regarding this pre-solicitation notice to brian.werner2@va.gov .

Posted: Sept. 9, 2025, 5:00 p.m. EDT
Posted: Sept. 5, 2025, 11:48 a.m. EDT
Background
The Department of Veterans Affairs, National Cemetery Administration is seeking to procure Grounds Maintenance services for the Houston National Cemetery. The goal of this contract is to ensure the upkeep and maintenance of the cemetery grounds, which is essential for honoring veterans and providing a respectful environment. This contract will be issued as a fixed price agreement.

Work Details
The contractor will be responsible for providing comprehensive grounds maintenance services at the Houston National Cemetery. This includes tasks such as mowing, trimming, landscaping, and general upkeep of the cemetery grounds to maintain a dignified appearance. Specific services may include:

- Regular mowing of grass areas
- Trimming of shrubs and trees
- Maintaining flower beds
- Ensuring pathways are clear and safe
- Any additional landscaping services required to uphold the cemetery's standards.

Period of Performance
The contract will have a base period of one (1) year with four (4) optional one-year extensions, allowing for a total potential performance period of five (5) years.

Place of Performance
Houston National Cemetery, 10410 Veterans Memorial Drive, Houston, TX 77038.

Overview

Agency
National Cemetery Administration (NCA) [VA]
Response Deadline
Oct. 24, 2025, 3:00 p.m. EDT Past Due
Posted
Sept. 5, 2025, 11:48 a.m. EDT (updated: Sept. 22, 2025, 11:59 a.m. EDT)
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
NAICS
561730 - Landscaping Services
PSC
S208 - Housekeeping- Landscaping/Groundskeeping
Place of Performance
Houston, TX 77038 United States
Source
Open
Current SBA Size Standard
$9.5 Million
Pricing
Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$500,000 - $1,500,000 (AI estimate)
Odds of Award
90%
On 9/5/25 National Cemetery Administration issued Presolicitation 36C78625R50248 for Grounds Maintenance Services, Houston National Cemetery due 10/24/25. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 561730 (SBA Size Standard $9.5 Million) and PSC S208.
Primary Contact
Name
Brian Werner   Profile
Email
brian.werner2@va.gov
Phone
None

Additional Contacts in Documents

Title Name Email Phone
Cemetery Representative David Marr Profile david.marr@va.gov None

Documents

Posted documents for Presolicitation 36C78625R50248

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NATIONAL CEMETERY ADMIN (36C786)
FPDS Organization Code
3600-00786
Source Organization Code
100173491
Last Updated
Nov. 8, 2025
Last Updated By
brian.werner2@va.gov
Archive Date
Nov. 8, 2025