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GovTA COTS - Timekeeping Software Solution with Minimal Customization

ID: 19AQMM26-N-GOVTA • Type: Sources Sought • Match:  90%
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Description

This Request for Information (RFI) is issued as market research to determine industry's capabilities to provide a brand name Commercial Off-The-Shelf (COTS) time and attendance software solution known as Ultimate Kronos Group (UKG) GovTA.

The Government does not commit to award a contract on the basis of this RFI, or reimburse any costs associated with the preparation of responses. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responses to this RFI will assist the Department in determining the potential level of interest, competition adequacy, and technical capabilities of commercial vendors to provide the required products and/or services. The Government does not guarantee any action beyond this RFI.

The results of this market research will contribute to determining the acquisition plan and the method of procurement. The anticipated North American Industry Classification System (NAICS) code assigned to this procurement is 541519 and Product Service Code (PSC), 7A21.

Background
The Department of State is conducting market research to identify potential sources capable of providing a brand name Commercial Off-The-Shelf (COTS) time and attendance software solution known as Ultimate Kronos Group (UKG) GovTA.

The GovTA system is utilized as the enterprise time and attendance solution to collect, report, and maintain employee work hours and track employee leave data across the agency for U.S. Direct Hire (USDH), U.S. Personal Service Contractors (USPSC), and Locally Employed (LE) employees. This system supports approximately 91,000 users globally, including both domestic and overseas operations.

Work Details
The Department seeks a COTS time and attendance software solution that includes:
- Software licensing (perpetual or subscription-based)
- Implementation and configuration services
- Training and onboarding support
- Ongoing maintenance and technical support
- System integration with existing HR/Payroll systems.

Additionally, the solution must address:
- Typical implementation timeline for 91,000+ users across global operations
- Phased deployment approach and capabilities
- Data migration capabilities from legacy systems including historical timesheet data, leave balances, and employee profile information
- Post-implementation stabilization support
- Support for document retention requirements (up to six years per 4 FAH-3 H-524.1)
- Any additional information that demonstrates the solution's ability to meet the Department's requirements with minimal customization.

Period of Performance
The geographic location(s) the product will be delivered to or performed at.

Place of Performance
Global operations supporting approximately 91,000 users.

Bidder Requirements
The solution must be accessed by official licenses from approved resellers.

Overview

Agency
DOS Office of Acquisition Management (AQM) [DOS]
Response Deadline
June 26, 2026, 5:00 p.m. EDT Due in 9 Days
Posted
June 17, 2026, 9:21 a.m. EDT
Set Aside
None
NAICS
541519 - Other Computer Related Services
PSC
7A21 - IT And Telecom - Business Application Software (Perpetual License Software)
Place of Performance
Washington, DC United States
Source
Open
Current SBA Size Standard
$34 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$5,000,000 - $25,000,000 (AI estimate)
Odds of Award
18%
On 6/17/26 DOS Office of Acquisition Management issued Sources Sought 19AQMM26-N-GOVTA for GovTA COTS - Timekeeping Software Solution with Minimal Customization due 6/26/26. The opportunity was issued full & open with NAICS 541519 and PSC 7A21.
Primary Contact
Name
Kellie Herschler   Profile
Email
herschlerkr@state.gov
Phone
None

Secondary Contact

Name
Michael Henderson   Profile
Email
hendersonmp@state.gov
Phone
None

Documents

Posted documents for Sources Sought 19AQMM26-N-GOVTA

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > ACQUISITIONS - AQM MOMENTUM
FPDS Organization Code
1900-AQMMA
Source Organization Code
500026360
Last Updated
June 17, 2026
Last Updated By
herschlerkr@state.gov
Archive Date
July 11, 2026