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Georgetown Travel Management Services   2

ID: 19GY2025Q0003 • Type: Solicitation

Description

Enclosed is a Request for Quotations (RFQ) for Travel Management Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the RFQ.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on May 12th, 2025, at 1400 hrs. (local time) at the U.S. Embassy Georgetown. Prospective offerors/quoters should send an email to
GeorgetownGSOProcurementDL@state.gov by May 8th, 2025, for additional information or to arrange entry to the building.

Background
The U.S. Embassy Georgetown is seeking to award a contract for Travel Management Services to support the official travel needs of government employees and their dependents.
The goal of this contract is to provide comprehensive travel management services that facilitate both domestic and international travel, ensuring compliance with government regulations and policies.

Work Details
The Contractor shall provide corporate travel services for official domestic and international travel, which includes:
- Travel reservations and issuance of tickets for air and sea travel.
- Advice on visa requirements, immunization requirements, and travel advisories.
- Detailed travelers' itineraries.
- Use of a computer reservations system that interfaces with Global Distribution System (GDS) to securely store passenger data.
- Ability to issue 'Ticket-less' reservations on low-cost carriers.
- Monthly billing reports.
Additionally, the Contractor must assist government employees with personal deviations from authorized itineraries and provide necessary accommodations for individuals with disabilities traveling on official business.

Period of Performance
The contract will be for a one-year period from the date services commence, with two one-year options to renew.

Place of Performance
The services will be performed at the U.S. Embassy Georgetown, located at 100 Young and Duke Streets, Kingston, Georgetown, Guyana.
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Overview

Agency
U.S. Embassy In Georgetown [DOS]
Response Deadline
May 22, 2025, 2:00 p.m. EDT Due in 15 Days
Posted
April 23, 2025, 4:09 p.m. EDT
Set Aside
None
NAICS
561510 - Travel Agencies
PSC
V302 - Transportation/Travel/Relocation- Relocation: Travel Agent
Place of Performance
Guyana
Source
SAM
Current SBA Size Standard
$25 Million
Est. Level of Competition
Average
On 4/23/25 U.S. Embassy In Georgetown issued Solicitation 19GY2025Q0003 for Georgetown Travel Management Services due 5/22/25. The opportunity was issued full & open with NAICS 561510 and PSC V302.
Primary Contact
Name
Joseph R Bengoechea   Profile
Email
georgetowngsoprocurementdl@state.gov
Phone
(592) 225-4900

Documents

Posted documents for Solicitation 19GY2025Q0003

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY GEORGETOWN
FPDS Organization Code
1900-GY200
Source Organization Code
500025357
Last Updated
April 23, 2025
Last Updated By
bengoecheajr@state.gov
Archive Date
June 6, 2025