THE INCUMBENT CONTRACT WAS AWARDED TO VERMONT POWER TECHNOLOGIES, LLC FOR AN AGGREGATE OF $28,410.00 FOR FIVE (5) YEARS. THE STATEMENT OF WORK WITHIN THIS SOLICITATION MAY OR MAY NOT HAVE BEEN MODIFIED FROM THE INCUMBENT CONTRACT; THEREFORE, IT IS RECOMMENDED THAT QUOTERS THOROUGHLY REVIEW THE STATEMENT OF WORK IN THIS SOLICITATION AND MAKE A SITE VISIT.
COMBINED SYNOPSIS/SOLICITATION
Services, non-personal, to provide generator preventive maintenance services on a quarterly basis at the National Weather Service (NWS) Forecast Offices in South Burlington, VT and Colchester, VT.
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1305M326Q0262 is issued as a Request for Quotation (RFQ) for the provision of generator preventive maintenance services.
This acquisition is set-aside for small business concerns. The associated NAICS code is 811210. The small business size standard is $34.0M.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
CLIN 0001 BASE PERIOD
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE QUARTERLY PREVENTIVE MAINTENANCE SERVICES FOR ONE (1) GENERATOR AT EACH OF TWO (2) LOCATIONS IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 1001 OPTION YEAR 1
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE QUARTERLY PREVENTIVE MAINTENANCE SERVICES FOR ONE (1) GENERATOR AT EACH OF TWO (2) LOCATIONS IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 2001 OPTION YEAR 2
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE QUARTERLY PREVENTIVE MAINTENANCE SERVICES FOR ONE (1) GENERATOR AT EACH OF TWO (2) LOCATIONS IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 3001 OPTION YEAR 3
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE QUARTERLY PREVENTIVE MAINTENANCE SERVICES FOR ONE (1) GENERATOR AT EACH OF TWO (2) LOCATIONS IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 4001 OPTION YEAR 4
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE QUARTERLY PREVENTIVE MAINTENANCE SERVICES FOR ONE (1) GENERATOR AT EACH OF TWO (2) LOCATIONS IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions.
THE STATEMENT OF WORK (SOW) IS ATTACHED (ATTACHMENT 1).
THE U.S. DEPARTMENT OF LABOR WAGE DETERMINATION 2015-4137 REVISION 31 DATED 05/13/2026 WILL BE INCORPORATED AND MAY BE VIEWED AT WWW.SAM.GOV (ATTACHMENT 2)
SEE THE ATTACHED SF 18 WITH THE TERMS AND CONDITIONS WHICH ALL QUOTERS MUST BE IN COMPLIANCE WITH TO BE ELIGIBLE FOR AWARD.
QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF 18 FORM OR ON COMPANY LETTERHEAD.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see RFO part 47).
Period of Performance:
Base Period of performance for this requirement is Date of Award through 06/30/2027.
Option Period 1 for a twelve (12) month period 07/01/2027 through 06/30/2028.
Option Period 2 for a twelve (12) month period 07/01/2028 through 06/30/2029.
Option Period 3 for a twelve (12) month period 07/01/2029 through 06/30/2030.
Option Period 4 for a twelve (12) month period 07/01/2030 through 06/30/2031.
The Base Period start date is estimated to be a date 06/25/2026 through 07/01/2026. If there is a significant delay in awarding this contract, a shortened base period of performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.
Place of Performance:
National Weather Service
175 Brookhaven Avenue
Upton, NY 11973-5000
(v) A list of solicitation provisions that apply to the acquisition can be found in the attached SF 18.
(vi) A list of contract clauses that apply to the acquisition can be found in the attached SF 18.
(vii) Quotes are required to be received in the contracting office no later than 10:00am MDT on THURSDAY, JULY 2, 2026. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
(viii) Any other additional information required by 5.101(c).
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
Background
The National Oceanic and Atmospheric Administration (NOAA) is seeking services for quarterly preventive maintenance of generators at its Weather Forecast Office in South Burlington, Vermont, and the Radar Data Acquisition site in Colchester, Vermont. The goal of this contract is to ensure the operational readiness of these generators, which are critical for maintaining weather forecasting capabilities.
Work Details
The contractor will provide all supervision, labor, tools, materials, and equipment necessary to perform quarterly preventive maintenance services for one generator at each of the two locations. The specific tasks include:
- Checking coolant levels and replacing as needed;
- Ensuring the block heater is functioning;
- Inspecting belts and hoses for wear;
- Verifying alternator charging rates;
- Changing oil and filters;
- Checking the exhaust system for leaks or cracks;
- Inspecting emergency breakers; and
- Examining wiring and controls.
The services will be performed at:
Site 1 - Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont;
Site 2 - Vermont National Guard Base, Radar Data Acquisition Site in Colchester, Vermont.
Period of Performance
Base Period from Date of Award through June 30, 2027. Option Periods extend annually through June 30, 2031.
Place of Performance
Burlington National Weather Service, 1200 Airport Drive, South Burlington, VT 05403-6028; Vermont National Guard Base, 789 Vermont National Guard Road, Colchester, VT 05446-6358.
Bidder Requirements
This acquisition is set-aside for small business concerns. Specific requirements include having relevant experience in generator maintenance services and being able to provide qualified personnel with necessary certifications.
Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior contract 1305M321PNWWN0154 awarded to Vermont Power Technologies for $22,782 covering generator maintenance at the Burlington, VT Weather Forecast Office and the radar site, with service for two generators. The current RFQ similarly requires quarterly preventive maintenance for one generator at each of two Vermont locations (South Burlington and Colchester) and includes comparable routine tasks such as inspections and servicing of generator components, suggesting the work may be a continuation of the same site-based maintenance effort.
