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Gardening and Snow Removal Services, U.S. Embassy Helsinki

ID: 19F14025Q0357 • Type: Synopsis Solicitation • Match:  95%
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Description

The purpose of this contract is to obtain gardening and snow removal services, including furnishing all labor, material, equipment and services, for the US Embassy grounds, located in Kaivopuisto, Helsinki, as well as two other real properties owned by the US Government in Westend, Finland. The contract will be for a one-year period with a start 01 July 2025 and continue through the performance period until 30 June 2026.

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the US Embassy, Helsinki and its properties are an important part of the representational responsibilities of the US mission. The US Government will measure the Contractor's work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening, landscape maintenance and snow removal services as described in this contract for all the US Embassy grounds, located in Kaivopuisto, Helsinki, as well as two other real properties owned by the US Government in Westend, Finland. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR' schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the COR for review within thirty days after contract award. The COR must approve these general instructions before issuance. The contractor will be solely responsible for all damage to his equipment during the fulfillment of the terms of this agreement.

Background
The U.S. Embassy in Helsinki, Finland, is seeking a contractor to provide gardening and snow removal services for its grounds located in Kaivopuisto, Helsinki, and two additional properties in Westend, Finland.
This contract is essential for maintaining the appearance and upkeep of the landscape, which is a key aspect of the U.S. mission's representational responsibilities.
The contract aims to ensure that all landscaping meets the standards set forth by the U.S. Government.

Work Details
The contractor shall perform complete gardening and landscape maintenance services including:
1. Maintenance of grass, shrubbery, garden areas, trees, and related landscape elements.
2. Snow removal services as specified in the contract.
3. All necessary planning, administration, and management to ensure compliance with contract requirements and applicable laws.
4. Preparation of general instructions for the workforce to be submitted to the Contracting Officer Representative (COR) within thirty days post-award for approval before issuance.
5. Quality control measures including regular inspection visits coordinated with the COR.
6. Designation of a representative responsible for on-site supervision who must possess sufficient English language skills to communicate effectively with U.S. Government personnel.
7. Adherence to working hours: Gardening services are to be conducted Monday through Friday from 8:00 AM to 4:00 PM; Snow removal operations are scheduled between 6:00 AM and 9:00 PM.

Period of Performance
The contract will commence on July 1, 2025, and will continue through June 30, 2026.

Place of Performance
The services will be performed at the U.S. Embassy grounds located in Kaivopuisto, Helsinki, and two other properties owned by the U.S. Government in Westend, Finland.
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Overview

Agency
U.S. Embassy In Helsinki [DOS]
Response Deadline
June 12, 2025, 5:00 p.m. EDT Past Due
Posted
May 15, 2025, 8:27 a.m. EDT
Set Aside
None
NAICS
561730 - Landscaping Services
PSC
S208 - Housekeeping- Landscaping/Groundskeeping
Place of Performance
Helsinki and Espoo, FI-18 Finland
Source
Open
Current SBA Size Standard
$9.5 Million
Est. Level of Competition
Average
On 5/15/25 U.S. Embassy In Helsinki issued Synopsis Solicitation 19F14025Q0357 for Gardening and Snow Removal Services, U.S. Embassy Helsinki due 6/12/25. The opportunity was issued full & open with NAICS 561730 and PSC S208.
Primary Contact
Name
Helsinki Procurement   Profile
Email
helsinkiprocurement@state.gov
Phone
None

Documents

Posted documents for Synopsis Solicitation 19F14025Q0357

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY HELSINKI
FPDS Organization Code
1900-19F140
Source Organization Code
100188432
Last Updated
June 28, 2025
Last Updated By
hallla2@state.gov
Archive Date
June 28, 2025