Gym Rental Services

Background
The Department of Veterans Affairs (VA) intends to negotiate a sole source contract for gym rental services for the VA Medical Center in Northampton.

The Gerofit Program, which promotes health and wellness for Veterans through supervised exercise, requires these services due to ongoing renovations at their current facility. The goal of this contract is to ensure continuity of the Gerofit Program with minimal disruption during the construction period.

Work Details
The contractor will provide access to a multi-purpose gym space of 2,000 – 3,000 square feet three times per week for exercise classes led by Gerofit staff. This includes:
- Access for 20-25 participants for 2.5 hours per session on Mondays, Wednesdays, and Fridays from 7:30 AM to 10 AM.
- Strong WiFi connectivity for live streaming classes via WebEx.
- Access to gym facilities and equipment including at least 10 cardio machines (4 treadmills, 3 ellipticals or recumbent cross trainers, and 3 stationary or recumbent bikes), strength machines for all major body parts, free weights accommodating at least 5 people, and a stretching area with exercise mats.
- On-site storage for VA staff equipment.
- A location within a 15-minute drive from the Edward P. Boland Department of Veterans Affairs Medical Center.

Period of Performance
The contract will have a firm period of performance of six months with an additional six-month option, starting on November 15, 2026.

Place of Performance
Northampton Athletic Club, located within a 15-minute drive from the Edward P. Boland Department of Veterans Affairs Medical Center.

Bidder Requirements
Bidders must be registered in VetCert databases prior to award. Vendors claiming Small Business status under the Veteran's First Contracting Program must be verified by the Small Business Administration (SBA). Additionally, vendors must complete Form 10091 to qualify for a VA contract.

Incumbent Analysis (see Incumbents section for more detail)
The prior contract history indicates a confirmed incumbent, Northampton Nautilus, awarded two consecutive gym membership/space use agreements for the VA Medical Center Northampton (36C24125P0098 for $48,000 in 2024–2025 and 36C24126P0006 for $72,000 in 2025–2026). The prior work is described as “gym space and memberships” and “gym memberships and space use,” which aligns closely with the current requirement to provide access to a multi-purpose gym space for Gerofit exercise classes, including equipment and scheduled session availability. This appears to be a continuation of the same gym rental arrangement supporting the ongoing Gerofit program during renovations.