Combined Synopsis/Solicitation for Commercial Services
Solicitation Number: 52000PR260026550 (Request For Quote - RFQ)
This is a combined synopsis/solicitation for commercial services, prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circular (FAC). It is anticipated that a competitive, firm-fixed-price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.
Agency: U.S. Coast Guard
Contract Type: Firm Fixed Price Purchase Order
Set-Aside Information: Total Small Business
Evaluation Criteria
Quotes will be evaluated based on the following factors:
- Technical Capability: The offeror's ability to perform the services described in the Performance Work Statement.
- Past Performance: The offeror's record of relevant and recent past performance.
- Price: Fair and reasonable pricing.
Point of Contact for Questions
For any questions regarding this solicitation, please contact:
- Technical Questions (COR): MKC Ronnyjames Chargualaf | Email: ronnyjames.s.chargualaf@uscg.mil
- Contracting Actions (Contracting Officer): Joshua Richardson | Email: Joshua.C.Richardson2@uscg.mil
Submission of Quotes
Quotes must be submitted via email to Joshua.C.Richardson2@uscg.mil. The subject line of the email must include the solicitation number: 52000PR260026550.
Performance Work Statement (PWS) / Statement of Work (SOW)
Scope of Work: FM-200 Fire Suppression System Annual Inspection, Testing, and Certification
Prepared For: United States Coast Guard Response Boat-Medium (RB-M) Fleet
Location of Performance: Sumay Marina, Naval Base Guam
Date: Will be determined after award.
1.0 Project Overview
The purpose of this Scope of Work (SOW) is to solicit bids for the annual inspection, testing, and certification of the installed FM-200 fire suppression system, in accordance with the requirements outlined in the U.S. Coast Guard MPC N31030.D and National Fire Protection Association (NFPA) standards. All work under this contract will be performed on a U.S. Coast Guard 45-foot Response Boat-Medium (RB-M).
1.1 Vessel and System Specifications
The servicing operations shall strictly accommodate the following vessel parameters and system design characteristics:
Parameter
Specification
Vessel Type
45-foot Response Boat-Medium (RB-M)
Vessel Characteristics
Length Overall: 44' 10.5", Beam: 14' 7.75", Draft: 3' 4". Aluminum hull construction with twin diesel engines.
Protected Space
Main Engine Compartment
Suppression System
Fixed FM-200 (HFC-227ea) Clean Agent Fire Suppression System, designed for total flooding of the engine space to extinguish fires without leaving residue.
2.0 Contractor Qualifications
All work must be performed by a technician certified by the manufacturer of the FM-200 system or the National Fire Protection Association (NFPA). The bidding contractor must provide proof of certification immediately upon request to the Contracting Officer.
3.0 Scope of Services
The contractor shall provide all labor, materials, and equipment necessary to perform the comprehensive inspection, testing, and restoration tasks detailed below.
3.1 System and Cylinder Inspection
Visually inspect all FM-200 system components, including cylinders, discharge nozzles, and piping, ensuring they are free from obstruction and physical damage. Verify the date of the last visual inspection on the cylinder's record tag. Check the FM-200 cylinder pressure gauge for proper operating pressure, adjusted for ambient temperature as per the provided pressure/temperature chart. Weigh each FM-200 cylinder to determine the net weight of the fire-extinguishing agent. Inspect the 3/16-inch flexible actuation hoses for any signs of damage, including loose fittings, dirt, cracks, distortion, cuts, or frayed wire braids.
3.2 System Testing
CAUTION: All control heads must be removed from cylinders prior to testing to prevent accidental discharge.
Test all system pressure switches. Test the electric control heads by operating the FM-200 system from the control panel or a manual pull station. Verify that the control head indicators move to the "RELEASED" position. Test the FM-200 flexible hoses.
3.3 Corrective Actions & Conditional Requirements
- Cylinder Refill/Replacement: If a cylinder's pressure gauge indicates a pressure loss of more than 10% (adjusted for temperature) or if the agent quantity is less than 95% of the original net weight, the contractor shall be required to provide a price for refilling or replacing the cylinder with a fully charged unit. This will be approved via a separate change order.
- Hose Replacement: If the flexible actuation hose shows any signs of damage as listed in section 3.1, the contractor shall be required to provide a price for its replacement. This will be approved via a separate change order.
- Damaged Control Heads: If any electric control heads are found to be damaged or fail to actuate, the contractor shall provide a price for their replacement.
3.4 System Restoration
Manually reset and reattach all electric control heads to the cylinders, ensuring they are in the "SET" position. Tighten all fittings as necessary. (Note: No torque value is specified for hose fittings; do not over-tighten.) Clean any dirt from actuation hoses using water and a nylon brush.
4.0 Reporting and Deliverables
Upon successful completion of the service, the contractor shall execute the following deliverables:
- Notify the designated supervisor of any discrepancies, necessary repairs, or required future actions.
- Record the maintenance action by completing the appropriate sign-off documentation provided on-site. This includes recording the cylinder number, total weight, and inspection date on the cylinder's inspection tag.
- Provide a final service report detailing all actions performed, test results, and any recommendations for corrective actions.
5.0 Government Support and Furnished Information
- Technical Documentation: The U.S. Coast Guard will provide all applicable maintenance procedures, manuals, and technical documents required to perform the servicing of the FM-200 system, including MPC N31030.D and N31019.0.
- On-Site Representation: A U.S. Coast Guard representative will be present on-site at all times during the performance of the work to provide access, operational support, and oversight.
6.0 Period of Performance
The Period of Performance (PoP) will be established upon contract award. The contractor shall coordinate and schedule the specific dates of performance directly with the designated Contracting Officer's Representative (COR).
7.0 Work Location, Access, and Hours
- Work Site: All work under this contract shall be performed at the Sumay Marina, located on Naval Base Guam.
- Base Access: Base access is required for this project. The contractor is responsible for coordinating, processing, and obtaining all necessary base access passes, vehicle passes, and security clearances for their personnel prior to the commencement of work. Delays in obtaining Defense Biometric Identification System (DBIDS) passes or other access credentials due to contractor inaction will not be grounds for an extension of the period of performance. The winning bidder must submit their base access paperwork immediately upon award.
- Working Hours: Standard authorized working hours are Monday through Friday, 0800 to 1600. Any work outside of these hours must be explicitly pre-approved by the designated government point of contact.
8.0 Points of Contact and Inquiries
For coordination, technical clarification, or contractual inquiries, contact the following representatives:
Role
Contact Name / Rank
Contact Details
Technical Inquiries (COR)
MKC Ronnyjames Chargualaf
Phone: 671-688-9552
Email: ronnyjames.s.chargualaf@uscg.mil
Contractual Inquiries (KO)
Contracting Officer (KO)
Refer to solicitation cover sheet for KO contact details. (Joshua Richardson)
9.0 Exhibit A: Component Reference Photographs
The following reference list identifies key components of the FM-200 system as detailed in MPC N31019.0. These figures serve as visual aids for bidding contractors.
- Figure 1: FM-200 Flex Hose
- Figure 2: Control Head
- Figure 3: FM-200 Agent Cylinder
- Figure 4: Nitrogen Pilot Cylinder
- Figure 5: Nitrogen Time Delay Cylinder
- Figure 6: Fire Extinguishing System Nozzle
- Figure 7: Fire Extinguishing System Pressure Switch
Invoicing
Invoicing in IPP: It is a mandatory requirement that all invoicing for Purchase Orders be entered and processed through the Invoice Processing Platform (IPP) at www.ipp.gov.
FAR Clauses
This order is subject to, but is not limited to, the following Federal Acquisition Regulations:
- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
- 52.204-26 Covered Telecommunications Equipment or Services-Representation.
- 52.212-1 Instructions to Offerors Commercial Products and Commercial Services.
- 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services.
- 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services.
- 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services.
- 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.
- 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
Service-Specific Clauses
- 52.222-41 Service Contract Labor Standards (formerly Service Contract Act). (Required for service contracts over $2,500).
- 52.222-42 Statement of Equivalent Rates for Federal Hires.
- 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts).
- 52.237-2 Protection of Government Buildings, Equipment, and Vegetation.
Small Business Specific Clauses
- 52.219-6 Notice of Total Small Business Set-Aside
- 52.219-8 Utilization of Small Business Concerns
- 52.219-9 Small Business Subcontracting Plan (Required for contracts > $750,000, or $1.5M for construction)
- 52.219-14 Limitations on Subcontracting
- 52.219-28 Post-Award Small Business Program Rerepresentation
- 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards
- 52.222-35/36/37 Equal Opportunity and related clauses
Notice to Subcontractors: To ensure an equitable, transparent, and streamlined procurement process, the Government will only address inquiries submitted directly by prospective prime contractors. The Government will not respond to questions or requests for clarification from subcontractors regarding this solicitation or the Statement of Work (SOW) / Performance Work Statement (PWS). All prospective subcontractors must coordinate directly with their respective prime offerors.
