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FEMA Region VI: Ultra Service Plan for Galaxy with a Warranty

ID: 70FBR625Q00000031 • Type: Solicitation • Match:  90%
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Description

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Region VI has a need for Ultra Service Plan for Galaxy with a Warranty/Service Contract services.

The purpose of this Request for Quote is to seek quotes for a Ultra Service Plan for Galaxy with a Warranty/Service Contract in accordance with the Statement of Work.

This solicitation is being issued as a 100% small business set aside.

This procurement will be evaluated under a Lowest Priced Technically Acceptable (LPTA) basis.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 million in annual revenue.

All questions shall be submitted to Contracting Officer, Destiny Dyson via email at Destiny.Dyson@fema.dhs.gov no later than 12:00 PM CST on July 7, 2025.

Vendors who interested in responding to this solicitation shall submit their quote via email
to Contracting Officer, Destiny Dyson, via email at Destiny.Dyson@fema.dhs.gov no later than the 12:00 PM CST on July 15, 2025.

All inquiries and offers must include "RFQ 70FBR625Q00000031: USP Galaxy" within the naming convention of the submission.

In accordance with FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services, offerors must have current and complete representations and certifications in SAM.gov at the time of quote submission.
If your Reps and Certs are current in SAM.gov, no separate submission is required.
If you are not registered in SAM.gov or your records are incomplete or outdated, you must complete and submit FAR 52.212-3 with your quote. Failure to comply with this requirement may result in your quote being deemed nonresponsive.

Background
The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Region VI is seeking quotes for an Ultra Service Plan for Galaxy with a Warranty/Service Contract. The goal of this contract is to ensure the maintenance and repair of critical power supply systems, specifically the Universal Power Supply (UPS) and Power Distribution Unit (PDU) systems, to support FEMA's mission in disaster response and recovery.

Work Details
The contractor shall perform preventive maintenance as described in the Statement of Work (SOW). This includes:

1. Annual Preventive Maintenance Visit: A comprehensive visual, environmental, and electronic inspection of the UPS and/or PDU system to ensure components are performing to defined specifications. This service includes all labor and travel expenses with a 24x7 scheduling upgrade option.

2. On-site Remedial Services: Dispatch certified personnel for repairs, including parts, labor, travel, and priority access to spare parts. The Advantage Ultra Service Plan offers three different response time upgrades: Next-Business Day, 4-hour 7x24 Response Time Upgrade, and 8-hour 7x24 Response Time Upgrade.

3. Specific Requirements/Tasks: The contractor must provide enhanced on-site service with a 4-hour turnaround for urgent issues. All materials, supervision, labor, tools, and equipment necessary for preventive maintenance will be provided by the contractor. Technicians must sign off on tasks specified in the SOW and provide reports within five business days after each maintenance visit.

Period of Performance
The period of performance for this contract is one year from the date of award.

Place of Performance
The primary place of performance will be at FEMA Region VI located at 800 North Loop 288, Denton, Texas 76209.
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Overview

Agency
Federal Emergency Management Agency (FEMA) [DHS]
Response Deadline
July 15, 2025, 1:00 p.m. EDT Past Due
Posted
June 29, 2025, 2:26 p.m. EDT
Set Aside
Small Business (SBA)
NAICS
811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC
J061 - Maint/Repair/Rebuild Of Equipment- Electric Wire And Power Distribution Equipment
Place of Performance
TX 76209 United States
Source
Open
Current SBA Size Standard
$12.5 Million
Pricing
Likely Fixed Price
Evaluation Criteria
Lowest Price Technically Acceptable (LPTA)
Est. Level of Competition
Average
Est. Value Range
Experimental
$50,000 - $150,000 (AI estimate)
On 6/29/25 Federal Emergency Management Agency issued Solicitation 70FBR625Q00000031 for FEMA Region VI: Ultra Service Plan for Galaxy with a Warranty due 7/15/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 811310 (SBA Size Standard $12.5 Million) and PSC J061.
Primary Contact
Name
Destiny Dyson   Profile
Email
destiny.dyson@fema.dhs.gov
Phone
Undisclosed

Documents

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Additional Details

Source Agency Hierarchy
HOMELAND SECURITY, DEPARTMENT OF > FEDERAL EMERGENCY MANAGEMENT AGENCY > REGION 6
FPDS Organization Code
7022-70FPR6
Source Organization Code
500179291
Last Updated
July 30, 2025
Last Updated By
destiny.dyson@fema.dhs.gov
Archive Date
July 30, 2025