Combined Synopsis/Solicitation & Statement of Work
Commercial Services for Marine Hose Fabrication (OTH MK4 & LRI)
Solicitation Number:
52000PR260026323 (Request For Quote - RFQ)
Agency:
U.S. Coast Guard, Surface Forces Logistics Center (SFLC)
Contract Type:
Firm Fixed Price Purchase Order
Set-Aside Information:
Total Small Business Set-Aside
Table of Contents
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1. Combined Synopsis & Solicitation
This is a combined synopsis/solicitation for commercial services, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, effective, 7 March 2016. It is anticipated that a competitive price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.
1.1 Evaluation Criteria
Quotes will be evaluated based on the following factors:
- Technical Capability: The offeror's ability to perform the services described in the Performance Work Statement.
- Past Performance: The offeror's record of relevant and recent past performance.
- Price: Fair and reasonable pricing.
1.2 Points of Contact & Submission
For any questions regarding this solicitation, please contact:
- Technical questions
- COR: Michael Monroe
- Email: michael.s.monroe@uscg.mil
- Contracting actions
- Contracting Officer: Joshua Richardson
- Email: Joshua.C.Richardson2@uscg.mil
Quotes must be submitted via email to Joshua.C.Richardson2@uscg.mil. The subject line of the email should include the solicitation number: 52000PR260026323.
2. Statement of Work (SOW)
2.1 Scope
The objective of this contract is to obtain professional custom fabrication, assembly, and fitting services for new marine hoses for the Over The Horizon IV (OTH MK4) and Long Range Interceptor (LRI) vessels. This includes marine gear hoses, engine hoses, and fuel service line hoses. All services must be performed to Original Equipment Manufacturer (OEM) and Maintenance Procedure Card (MPC) specifications to ensure optimal system pressure, leak-free performance, and maritime safety compliance.
Note: The MPC does not state the actual hose lengths; therefore, all newly created hoses must be measured and referenced directly from the present (existing) hoses. Asset is unavailable to leave base, reference must be performed on location.
2.2 Commencement, Prosecution, and Completion of Work
Upon acceptance, the contractor shall commence work within 02 days and work diligently to complete the entire project and have the fabricated hose assemblies ready for delivery or installation by 02 working days.
2.3 Information and Requirements
WARNING: VARIOUS STEPS IN THIS PROCEDURE MAY INVOLVE HIGH-PRESSURE TESTING EQUIPMENT OR SHARP EDGES. OBSERVE ALL SAFETY PRECAUTIONS WHEN WORKING WITH EQUIPMENT WITH SHARP EDGES. FAILURE TO COMPLY MAY RESULT IN SERIOUS PERSONAL INJURY. BEFORE EXECUTING THIS TASK, ENSURE ALL SAFETY AND HANDLING PROCEDURES ARE FOLLOWED.
A. Preliminary Steps
- All fabricated hoses and fittings must be marine-grade and comply strictly with the exact material and safety specifications outlined on the applicable MPC.
- Identify and verify the required hose lengths, internal/external diameters, pressure ratings, and fitting types required for the specific LRI and OTH systems.
B. Scope of Work (Fabrication, Assembly, & Testing)
- Move hose to work space.
- Inspect existing hose fittings visually for: (1) Burrs, (2) Stripped threads, (3) Bends, (4) Mushroomed areas.
- Inspect all fuel service lines and fittings for: a. Correct hose, b. Chaffing, c. Splits, d. Holes, e. Bulges, f. Leaks, g. Proper fittings, h. Loose fittings, i. Loose connections.
- Remove fittings from old hose (retain fittings for reinstallation).
- Measure length of old hose using a measuring tape (reference from present hose as stated in Scope).
- Cut a correct length of hose using a metal cutting handsaw.
- Replace fittings with elbow pipe to tube and ferrule.
- Install fittings on new hose. Remove any burrs on inside of cut edge.
- Install swivel and assembly tool into hose and socket until swivel almost touches socket. Check hose for push out.
- Remove assembly tool from swivel with two wrenches; verify swivel moves freely.
- Install new hose assembly ensuring there are no twists or kinks.
- Install hose on to the marine gear lower fitting.
- Fabricate, assemble, and replace all specific hoses from sea chest, cooler, strainer, raw water pump, aftercooler, marine gear lube, heat exchanger, crankcase breather, lube oil filter, air box, turbocharger, etc.
- Fabricate new Fuel Service Line Hoses with compliant, fire-resistant materials and secure fittings.
- Perform hydrostatic pressure and leak testing of all completed hose assemblies to OEM and MPC certified levels. The contractor shall supply all necessary test benches, fittings, connectors, adapters, test plugs, and safety enclosures required.
2.4 Conditions Affecting the Work
Work conditions are subject to standard federal provisions.
2.5 Condition Found Report (CFR)
If additional work items are found, Contractor shall report findings immediately before work continues via CFR along with a commercial estimate of necessary work to be completed outside the original SOW.
2.6 After Award of the Contract
The contractor must immediately notify the contracting officer's representative of their intended start date. The work shall be done in accordance with the specification.
2.7 Oral Modification
No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.
2.8 Workmanship
All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer Representative (COR).
2.9 Permits
The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state, and local laws.
2.10 Clean Up
All HAZWASTE, trash and debris shall be removed from the site and or recycled as applicable. The job site shall be left in a clean and neat manner.
2.11 Upon Completion of Work
Contact the COR to arrange for inspection/acceptance of work.
2.12 Place of Performance & Points of Contact
Location of Work:
U.S. Coast Guard SBPL Alameda, 1 Eagle Rd, Alameda, CA 94501
Unit Contacts:
CWO Ricardo Sotelo, SBPL Alameda
Phone:
310-982-3894
E-mail:
Ricardo.e.sotelo@uscg.mil
3. Invoicing
Invoicing in IPP: It is now a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.
4. FAR Clauses
This order is subject to but is not limited to the following Federal Acquisition Regulations:
- 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.
- 52.204-26 Covered Telecommunications Equipment or Services-Representation.
- 52.212-1 Instructions to Offerors Commercial Products and Commercial Services.
- 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services.
- 52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services.
- 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders.
- 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.
- 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.
- 52.222-41 Service Contract Labor Standards (formerly Service Contract Act).
- 52.222-42 Statement of Equivalent Rates for Federal Hires.
- 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment.
- 52.237-2 Protection of Government Buildings, Equipment, and Vegetation.
4.1 Small Business Specific Clauses
- FAR 52.219-6: Notice of Total Small Business Set-Aside
- FAR 52.219-8: Utilization of Small Business Concerns
- FAR 52.219-9: Small Business Subcontracting Plan
- FAR 52.219-14: Limitations on Subcontracting
- FAR 52.219-28: Post-Award Small Business Program Rerepresentation
- FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards
- FAR 52.222-35/36/37: Equal Opportunity and related clauses
5. Notice to Subcontractors
To ensure a fair and streamlined process, we will not be addressing questions from subcontractors regarding the information already provided in the Statement of Work or the solicitation documents. All necessary details are contained within this package.
