DoDMERB Medical Services
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation (SF1449) will not be issued.
Solicitation number is 47QFWA22R0008. The solicitation is issued as a Request for Proposal (RFP) in accordance with FAR Parts 12 (Acquisition of Commercial Products and Commercial Services) and 15 (Contracting by Negotiation).
The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2022-04, effective date: 01/30/2022.
This acquisition will utilize full and open competition; there are no set asides for small businesses. North American Industry Classification System (NAICS) Code is 621999 and the small business size standard is $16.5 million.
The Contract Line Item Numbers (CLINs) with the descriptions, estimated quantities and units of issue are identified in the attached Revised Appendix M - Pricing Spreadsheet dated 4.18.2022.
The General Services Administration (GSA), Federal Acquisition Service (FAS), Assisted Acquisition Services (AAS), Region 7, has received a request from the Defense Health Agency to acquire Department of Defense Medical Examination Review Board (DoDMERB) Medical Services. The mission of DoDMERB involves the medical evaluation of applicants to various Department of Defense (DoD) accession and DoD commissioning programs. Contracting services are required to provide a subcontracted network of medical providers and connectivity between DoDMERB, Applicants, the Prime Contractor and the various medical network providers. The Initial Medical Examinations (IME) and the Additional Medical Services (AMS) to be accomplished under the provisions of this contract are for the purpose of certifying civilian and military individuals who have applied for appointments to any of the five (5) Service Academies, or applications to the Reserve Officers Training Corps (ROTC) Programs, or the Uniformed Services University of Health Sciences (USUHS) and other programs, as required. The information gained through this medical examination shall be utilized by DoDMERB, military and contracted services medical officials to determine applicants' qualification status. Reference attached document entitled 47QFWA22R0008 Revised Solicitation Sections B-J 4.18.2022 .
This requirement consists of a forty-five (45) day transitional plus three (3) month base period and four (4) one-year option periods. Performance start date for the transition period is anticipated for May 17, 2022 with full performance beginning on July 1, 2022.
FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and is amended in accordance with Section L of the attached document entitled 47QFWA22R0008 Revised Solicitation Sections K-M 4.18.2022 .
FAR 52.212-2, Evaluation - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. The following factors shall be used to evaluate offers for this solicitation, listed in their descending order of importance:
Small Business Participation Plan
Technical Approach, Previous Experience, Past Performance, and Small Business Participation Plan, when combined, are significantly more important than Price. As the difference in the Technical Approach, Previous Experience, Past Performance, Small Business Participation Plan evaluation factors become closer, Price may become more important. Technical Approach, Previous Experience, Past Performance, and Small Business Participation Plan will be evaluated first, then Price. Reference attached document entitled 47QFWA22R0008 Revised Solicitation Sections K-M 4.18.2022 .
FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2021), is to be completed and included with the offer per the instructions in Section K of the attached document entitled 47QFWA22R0008 Revised Solicitation Sections K-M 4.18.2022 .
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. FAR 52.212-4(c) has been tailored to allow unilateral modifications for the obligation of funding, per Section I.1.1, titled Unilateral Modifications for Funds Management. Additionally, the paragraph at 52.212-4(c) has been tailored to allow for unilateral close out modifications, per Section G.2.2, titled Unilateral Close Out Modification. Reference attached document entitled 47QFWA22R0008 Revised Solicitation Sections B-J 4.18.2022 .
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (Jan 2022), applies to this acquisition. The following FAR clauses included in FAR 52.212-5 also apply:
52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021)
52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)
52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021)
52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)
52.219-8, Utilization of Small Business Concerns (Oct 2018)
52.219-9, Small Business Subcontracting Plan (Nov 2021), with Alternate II (Nov 2016)
52.219-16, Liquidated Damages Subcontracting Plan (Sep 2021)
52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021)
52.222-3, Convict Labor (Jun 2003)
52.222-21, Prohibition of Segregated Facilities (Apr 2015)
52.222-26, Equal Opportunity (Sep 2016)
52.222-35, Equal Opportunity for Veterans (Jun 2020)
52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)
52.222-37, Employment Reports on Veterans (Jun 2020)
52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)
52.222-50, Combating Trafficking in Persons (Nov 2021)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)
52.224-3 Privacy Training (Jan 2017)
52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)
52.239-1, Privacy or Security Safeguards (Aug 1996)
52.242-5, Payments to Small Business Subcontractors (Jan 2017)
Please refer to the attached documents entitled 47QFWA22R0008 Revised Solicitation Sections B-J 4.18.2022 and 47QFWA22R0008 Revised Solicitation Sections K-M 4.18.2022 for all other applicable provisions and clauses.
As stated in the attached document entitled 47QFWA22R0008 Revised Solicitation Sections K-M 4.18.2022 , offers shall be submitted through GSA ASSIST by April 29, 2022 at 10:00 AM Central Time.
Interested offerors must register in GSA ASSIST. The ASSIST Help Desk number is 1-877-472-4877. ASSIST webpage is https://portal.fas.gsa.gov/public/login. To submit a proposal for consideration after registration in ASSIST, an interested offeror must send the Contracting Officer an email identifying (1) offeror's name and Unique Entity Identifier (UEI), and (2) the name of an individual employee that is registered in ASSIST and who will act as the offeror's GSA point of contact (POC)/signatory for this requirement. Registered in ASSIST or Registration in ASSIST means an offeror is successfully registered in ASSIST such that the Government can select the offeror and their designated POC in ASSIST to receive the RFP and submit a proposal. Some offerors have multiple company divisions and employees registered in ASSIST making it difficult for GSA selection. Therefore, to ensure that all interested offerors have successfully registered in ASSIST and are able to submit a proposal, submission of the above ASSIST offeror information (offeror's name, UEI, and POC) is required no later than April 22, 2022 at 5:00 PM Central Time. An email must be sent to email@example.com. On April 25, 2022, the RFP for 47QFWA22R0008 will be issued in ASSIST to all offerors who responded with ASSIST registration information. Proposals may be uploaded in ASSIST once the RFP has been issued in ASSIST.
A virtual preproposal conference using Google Meet IS scheduled for April 5, 2022 at 10:00 AM Central Time. Registration is required. Interested participants shall email their name, company name, and email address to firstname.lastname@example.org no later than 10:00 AM Central Time on Friday, April 1, 2022. Please reference Section L in the attached document entitled 47QFWA22R0008 Solicitation Sections K-M 2.24.2022 .
Any questions regarding this procurement shall be sent e-mail to email@example.com no later than 10:00 AM Central Time on April 1, 2022. Additional questions may be submitted no later than 10:00 AM Central Time two (2) days after the preproposal conference. Any questions pertaining to amendments (as applicable) shall be submitted no later than 10:00 AM Central Time three (3) business days after each amendment is issued.
AMENDMENT 0001 -- April 12, 2022: All offerors must acknowledge AMENDMENT 0001 in their proposal. This amendment incorporates the following documents:
1. Revised Solicitation Sections B-J dated 4.4.2022
2. Revised Solicitation Sections K-M dated 4.4.2022
3. Revised Appendix D
4. Appendix I
5. Appendix K
6. Revised Appendix M
7. Questions and Answers dated 4.11.2022
AMENDMENT 0002 -- April 19, 2022: All offerors must acknowledge AMENDMENT 0002 in their proposal. This amendment incorporates the following documents:
1. Revised Solicitation Sections B-J dated 4.18.2022
2. Revised Solicitation Sections K-M dated 4.18.2022
3. Revised Appendix M dated 4.18.2022
4. Questions and Answers dated 4.18.2022
NO ADDITIONAL QUESTIONS WILL BE ACCEPTED. PROPOSAL DUE DATE/TIME REMAINS UNCHANGED.