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DoDEA Travel Support   2

ID: HE125426RE001RMT • Type: Solicitation • Match:  95%
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Description

Posted: Oct. 24, 2025, 10:30 a.m. EDT

DoDEA requires Contractor Travel Support Services for the following components of the Travel Program:

  • Renewal Agreement Travel (RAT) and Educational Travel (EDT) managed through DTS
  • DTS Centrally Billed Account (CBA) Reconciliation
  • Permanent Change of Station (PCS) processing
  • Support functions related to the Defense Finance and Accounting Service (DFAS)

Update: October 24, 2025- SOL Amendment One posted with Questions and Responses. Amendment Two will be posted shortly with changes to the Solicitation documents.

Oct 24, 2025 SOL Amendment Two Posted with updates. Please see amendment for changes.

Posted: Oct. 24, 2025, 9:29 a.m. EDT
Posted: Oct. 21, 2025, 3:18 p.m. EDT
Background
The Department of Defense Education Activity (DoDEA) serves the educational needs of dependents of military and civilian employees by providing PK-12 instruction to approximately 66,000 students in 161 schools worldwide. DoDEA is seeking contractor support to assist with the administration and execution of Renewal Agreement Travel (RAT) and Educational Travel (ET) for its overseas workforce, which includes around 6,000 employees stationed outside the continental United States. The goal of this contract is to ensure efficient management and processing of travel authorizations and related documentation in compliance with applicable regulations.

Work Details
The contractor shall provide personnel, management, and materials necessary for technical, functional, and managerial expertise to support DoDEA's Travel Program. Key components include:

1. Renewal Agreement Travel (RAT) and Educational Travel (EDT) managed through DTS.
2. DTS Centrally Billed Account (CBA) Reconciliation.
3. Permanent Change of Station (PCS) processing.
4. Support functions related to the Defense Finance and Accounting Service (DFAS).

The contractor is responsible for ensuring accurate and timely processing of travel authorizations, vouchers, and related documentation across all DoDEA travel programs while adhering to Joint Travel Regulations (JTR), DoD Financial Management Regulation (DoD FMR), and applicable DoDEA policies. Specific tasks include:

- Processing approximately 10,000 RAT authorizations and vouchers annually within DTS.
- Maintaining complete auditable records for each transaction.
- Verifying traveler eligibility for RAT according to DoDEA service provider benefit determinations.

Period of Performance
The contract will be performed over a period that includes a phase-in period followed by a base period of 12 months with options for additional periods.

Place of Performance
The services will be performed at various locations as specified by DoDEA, primarily at their headquarters located at 4800 Mark Center Drive, Alexandria, VA.

Overview

Agency
DOD Education Activity (DODEA) [DoD]
Response Deadline
Oct. 29, 2025, 11:00 a.m. EDT Past Due
Posted
Oct. 21, 2025, 3:18 p.m. EDT (updated: Oct. 24, 2025, 10:30 a.m. EDT)
Set Aside
8(a) (8A)
NAICS
561599 - All Other Travel Arrangement and Reservation Services
PSC
V999 - Transportation/Travel/Relocation- Other: Other
Place of Performance
Not Provided
Source
Open
Current SBA Size Standard
$32.5 Million
Pricing
Fixed Price
Evaluation Criteria
Best Value
Est. Level of Competition
Average
Signs of Shaping
The solicitation is open for 7 days, below average for the DOD Education Activity. 100% of obligations for similar contracts within the DOD Education Activity were awarded full & open.
On 10/21/25 DOD Education Activity issued Solicitation HE125426RE001RMT for DoDEA Travel Support due 10/29/25. The opportunity was issued with a 8(a) (8A) set aside with NAICS 561599 (SBA Size Standard $32.5 Million) and PSC V999.
Primary Contact
Name
ShaHannah Brown   Profile
Email
shahannah.brown@dodea.edu
Phone
None

Secondary Contact

Name
Jerri L Newton   Profile
Email
jerri.newton@dodea.edu
Phone
(571) 372-1364

Documents

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF DEFENSE EDUCATION ACTIVITY (DODEA) > DOD EDUCATION ACTIVITY
FPDS Organization Code
97F2-HE1254
Source Organization Code
100159646
Last Updated
Nov. 13, 2025
Last Updated By
shahannah.brown@dodea.edu
Archive Date
Nov. 13, 2025