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DoDEA - Europe Football Helmet and Shoulder Pad Reconditioning   2

ID: HE125426QE010 • Type: Synopsis Solicitation • Match:  95%
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Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: proposals are being requested, and a written solicitation will not be issued. This solicitation: HE1254-26-QE-010 is being issued as a Request for Proposal (RFP). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

Please review all attachments to this combined solicitation carefully. A list of line items number(s) and items, quantities, and units of measure for the base year, four (4) option years and the FAR 52.217-8, Option to Extend Services, are attached as well as a description of requirements for the items to be acquired and the dates and places of delivery and acceptance.

The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and is included by reference. The 52.212-1 Addendum to Paragraph (b) is incorporated by full text in the attached SF1449:

The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, is included by reference and applicable to this acquisition. The specific evaluation criteria is included in the 52.212-1 Addendum to Paragraph (a) and is incorporated by full text in the attached SF1449:

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Repesentations and Certifications-Commercial Products and Commercial Services, with its offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial services, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition and is incorporated by full text in the attached SF1449:

Proposals must be submitted via email NO LATER THAN 12:00 p.m. EDT, 15 December 2025. in response to this solicitation.

The points of contact for this acquisition are Ms. Adwoa Essel-Akoli, adwoa.essel-akoli@dodea.edu and Mr. John Myers, john.o.myers@dodea.edu.

Background
The Department of Defense Education Activity (DoDEA) is issuing this solicitation for the reconditioning of football helmets and shoulder pads used by students in Europe. The goal of this contract is to ensure that all equipment is 100% safe for use in sports, adhering to the National Operating Committee Standards for Athletic Equipment (NOCSAE).

This solicitation is a combined synopsis/solicitation prepared in accordance with Subpart 12.6, and it requests proposals without issuing a written solicitation.

Work Details
The contractor shall provide non-personal services to recondition football helmets and shoulder pads, ensuring they are safe for use. Specific tasks include:
1. Identification: Apply a unique number inside each helmet shell.
2. Documentation: Record model numbers, interior component sizes, faceguard styles, and chinstrap styles for each helmet.
3. Inspection & Cleaning: Remove interior parts, inspect them for suitability, clean and sanitize, and replace any unfit components.
4. Hardware Replacement: Install new nuts and snap hardware as needed.
5. Labeling: Apply new warning labels on both the interior and exterior of helmets.
6. Certification Labels: Install new size and recertification labels on helmets.
7. Recertification: Certify all helmets in compliance with NOCSAE standards.
8. Refinishing: Paint helmets using NOCSAE-approved paint (gloss preferred), then buff and polish them.
9. Chinstrap Maintenance: Replace chinstraps if necessary or clean existing ones if not needed.

Period of Performance
The contract will be performed over a base year with four option years, starting from June 1, 2026.

Place of Performance
DODEA Europe Region Office, UNIT 29649, APO AE 09136-9649, United States.
Show All

Overview

Agency
DOD Education Activity (DODEA) [DoD]
Response Deadline
Dec. 15, 2025, 12:00 p.m. EST Past Due
Posted
Dec. 3, 2025, 11:53 a.m. EST
Set Aside
None
NAICS
339920 - Sporting and Athletic Goods Manufacturing
PSC
U009 - Education/Training- General
Place of Performance
Alexandria, VA 22350 United States
Source
Open
Current SBA Size Standard
750 Employees
Pricing
Fixed Price
Est. Level of Competition
Low
On 12/3/25 DOD Education Activity issued Synopsis Solicitation HE125426QE010 for DoDEA - Europe Football Helmet and Shoulder Pad Reconditioning due 12/15/25. The opportunity was issued full & open with NAICS 339920 and PSC U009.
Primary Contact
Name
Adwoa Essel-Akoli   Profile
Email
adwoa.essel-akoli@dodea.edu
Phone
+49-6111435451825

Secondary Contact

Name
John Myers   Profile
Email
john.o.myers@dodea.edu
Phone
+49-6111435451817

Documents

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF DEFENSE EDUCATION ACTIVITY (DODEA) > DOD EDUCATION ACTIVITY
FPDS Organization Code
97F2-HE1254
Source Organization Code
100159646
Last Updated
Dec. 30, 2025
Last Updated By
adwoa.essel-akoli@dodea.edu
Archive Date
Dec. 30, 2025