Satellite Television

SOURCES SOUGHT NOTICE The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. This is a SOURCES SOUGHT NOTICE in support of the Syracuse VA Medical Center for market research purposes only to determine the availability of potential businesses with capabilities to provide the requirement described below. Potential offerors are invited to provide feedback via e-mail to Lisa.Harris4@va.gov. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. All responses due by March 29, 2024, at 14:00 EDT. Potential contractors shall provide, at a minimum, the following information: 1) Company name, address, and point of contact, phone number, e-mail address, and SAM ID. 2) Anticipated North American Industry Classification System (NAICS) code is 517111: Wired Telecommunications Carriers. If you believe a different NAICS is more appropriate, please indicate with your response. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) What additional information would the Government need to provide for you to be able to submit an accurate and complete offer with full understanding of the requirements if we post a formal solicitation? 4) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. Note: Do not include Proprietary, classified, confidential, or sensitive information in responses. Not responding to this Sources Sought does not preclude participation in any future or potential solicitation, or Request for Quotation. It is the intent of the VA to use the information gathered for market research purposes only. If a formal solicitation is released, it will be posted via the Contracting Opportunities website located at SAM.gov. DESCRIPTION OF THE REQUIREMENT: This procurement is to provide service, maintenance, replacement equipment, and programming of existing Satellite Television Service at the Syracuse VA Medical Center, 800 Irving Hill Avenue, Syracuse, New York 13210-2716. The contractor shall furnish all labor, supervision, management support, equipment, supplies and materials. The period of performance is anticipated to be from May 1, 2024 April 30, 2025, with the provision of four (4) option years. A.3.1 SCHEDULE Work hours are from 8:00 am 4:30 pm EST, Monday through Friday, excluding Federal Holidays. The following are Federal Holidays observed by the facility and the Contractor shall not expect access to the VA Facility on these dates unless notified otherwise by the Contracting Officer Representative (COR). New Year's Day Labor Day Martin Luther King, Jr. Columbus Day Washington's Birthday Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day A.3.2 SCOPE OF WORK The Contractor shall provide satellite subscription television service for patient entertainment at the Syracuse VA Medical Center. Three hundred (300) televisions are covered under this scope of work, which is subject to change. Service is required to be compatible with pre-existing equipment. The Contractor s equipment is required to be compatible with our existing satellite television equipment shown in Table 1. This equipment consists of a modulated rack system with existing head end room with modulators and combiners also slim line satellite dish. Table 1: Equipment Model DirecTV H25 HD Receivers Clear QAM HD Modulators ZV 2540 HD The Contractor shall supply all necessary labor, equipment, materials, and continuing maintenance service to provide a working system for offered channels. We are seeking 22 channels with the following stations: Fox 68/HD, ABC/HD, Discovery/HD, USA/HD, Animal Planet/HD, Hallmark/HD, TNT/HD, CBS/HD, NBC/HD, A & E/HD, History/HD, Bravo/HD, WCNY, SYFY/HD, Lifetime/HD, WNYS, CNN/HD, TBS/HD, C Span/HD, Food Network/HD, HGTV/HD, and Weather Channel /HD. Note: The VA has the right to add and/or remove channels. However, it is likely the VA will add VA only channels to the list above. Reliability: The Contractor shall be responsible for maintaining the operation of the hardware pertaining to satellite television service. Maintenance and Support: Maintenance and support will begin after the installation and testing is complete and accepted by the VA site. Maintenance and support will be provided throughout the option year periods, if exercised by the Government. The Contractor shall provide 24-hour/7-day/365-day (24x7x365) user support through a call center. The Satellite television service shall be available to a user on a 24x7x365. Maintenance shall be scheduled during off peak hours, after 3:00 pm. The Contractor shall provide 24x7x365 technical support. The Contractor shall provide on-site support when required by the VA. The Contractor shall physically respond onsite within 24 hours for issues that require onsite support. Contractor shall notify the COR at a minimum two hours prior to any onsite scheduled or repair work. Installation Requirements: The Contractor shall procure all equipment and services necessary for the complete installation of Satellite television service. Modifications: As a fixed price requirements contract with option years, it is reasonable to expect that usage and/or requirements may change during the contract period. It is also reasonable to expect that the Government requirements may result in the discontinuance of any item or require a new product under this contract. In order to satisfy any such needs/changes, the Government reserves the right to negotiate with the Contractor to add or delete items. Upon mutual agreement, the Contract shall be modified accordingly to reflect such agreed upon changes. The Contractor shall invoice accordingly against the Contract. Changes determined by the Contracting Officer to be within the general scope of the contract shall be made in accordance with FAR Part 43, Contract Modifications, and shall not necessitate new solicitation proceedings. ID Badges: All Contractor personnel are required to wear identification (I.D.) during the entire time they are on the VA properties. I.D. badges must have an identification picture, name of the individual, and the name of the represented company depicted on it. Parking: It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the VA Police and Security Service. The VA facilities will not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. Travel: Transportation charges for Contractor s service personnel shall be included in contract price and will not be billed separately. Contracting Officer Representative (COR): The Contracting Officer s Representative (COR) shall be identified by the Contracting Officer after contract award. The COR shall be the Contractor s primary point-of-contact and will have limited authority in relation to the contract-identified in his/her Delegation of Authority. A copy of the COR s Delegation of Authority will be provided to the Contractor after all required signatures have been obtained.