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RFI to SAM.gov -- Medialab Maint. Of Cert & Reg Compliance Software.   2

ID: 36C24126Q0329 • Type: Sources Sought • Match:  90%
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Description

Sources Sought Notice 36C241-26-Q-0329 VISN 1 Laboratory/Pathology Department is seeking Software as a Service for Continuing Education, Competency Assessment, Document Control, Maintenance of Certification & Regulatory Compliance. THIS IS A SOURCES SOUGHT NOTICE ONLY FOR VISN 1: This announcement is seeking information from the industry, which will be used for preliminary planning purposes for a One Year procurement with four (4) One Year Options. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. THIS IS STRICTLY MARKET RESEARCH. The purpose of this synopsis is to gain knowledge of interest, capabilities, and qualifications of various members of industry, who have the capability and are authorized to as a manufacturer and or distributor for this software, this is for a firm-fixed-price one (1) year contract with four (4) one-year options. The intent of this Sources Sought is to identify vendors in the open market or on contract who can fulfill the requirements as stated in the Performance Work Statement (PWS)included below. All items for the resulting contract shall be furnished by the selected vendor in accordance with the PWS. This notice is published to conduct market research to determine if there are a sufficient number of vendors in the open market or on contract who can supply this requirment in aggregate, while affording competition to the fullest extent possible. This request is new and for a short duration. The turnaround time will be short to meet the need. All interested firms must be registered in SAM (System for Award Management) to be eligible for award of Government contracts. Interested parties responding to this Sources Sought request shall submit the following information at a minimum: Company name and address point of contact with phone number, and DUNS number. Documentation relating to capability of performance including the current point of contact and phone number. Socio-economic status to identify business class as being a large business, SDVOSB, VOSB, small business, Woman Owned, etc. Any other pertinent company documentation, prior to submission of offers to a solicitation. Any SD/VOSB firms responding to this Sources Sought Notice must also provide proof of registration in the VA VetBiz or SBA Vet Cert, prior to submission of offers to a solicitation. This market research is for informational and planning purposes. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. All submissions are acceptable via julie.lemire1@va.gov. RESULTS INFORMATION: Respondents will not be notified of the results, and it is at the discretion of the Government to utilize results. Firms responding to this Sources Sought announcement, who fail to meet all requirements as stated above, and who fail to provide ALL the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this source s sought announcement. Please see attached - Performance Work Statement
Background
The VISN 1 Laboratory/Pathology Department is seeking Software as a Service (SaaS) for Continuing Education, Competency Assessment, Document Control, Maintenance of Certification, and Regulatory Compliance.

This Sources Sought Notice is intended for market research to gather information on the capabilities and qualifications of potential vendors who can provide the required software. The contract will be a firm-fixed-price for one year with four one-year options. The aim is to identify vendors in the open market or under contract who can fulfill the requirements outlined in the Performance Work Statement (PWS).

Work Details
The contractor will be responsible for providing Software as a Service that includes:
1. Continuing Education modules for staff;
2. Competency Assessment tools to evaluate personnel skills;
3. Document Control systems to manage regulatory documents;
4. Maintenance of Certification services to ensure compliance with certification requirements;
5. Regulatory Compliance features to adhere to applicable laws and regulations.

The contractor must comply with all VA Privacy & Security regulations, including HIPAA and the Privacy Act, and ensure that all deliverables are treated as property of the U.S. Government.

Period of Performance
One year with four one-year options.

Place of Performance
Department of Veterans Affairs, VAMC - VISN 01, All Sites as per PWS.

Overview

Response Deadline
March 27, 2026, 12:00 p.m. EDT Past Due
Posted
March 11, 2026, 3:40 p.m. EDT
Set Aside
Small Business (SBA)
Place of Performance
Department of Veteran Affairs VAMC - VISN 01
Source

Current SBA Size Standard
$34 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$150,000 - $400,000 (AI estimate)
Odds of Award
41%
On 3/11/26 VISN 1: New England Healthcare System issued Sources Sought 36C24126Q0329 for RFI to SAM.gov -- Medialab Maint. Of Cert & Reg Compliance Software. due 3/27/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 541519 (SBA Size Standard $34 Million) and PSC DG10.
Primary Contact
Title
Contracting Specialist
Name
Julie Lemire   Profile
Phone
(781) 226-8882

Documents

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 241-NETWORK CONTRACT OFFICE 01 (36C241)
FPDS Organization Code
3600-00241
Source Organization Code
100176746
Last Updated
April 26, 2026
Last Updated By
julie.lemire@va.gov
Archive Date
April 26, 2026