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DFAS-IN Shredding Service

ID: HQ0483515684 • Type: Solicitation • Match:  90%
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Description

Posted: Feb. 28, 2025, 3:35 p.m. EST

2/28/2025 Amendment 1: This RFQ has been amended to add a question asked by a vendor and to include information about a site visit. All companies who have previously quoted or submitted interest have been contacted with the information below. The closing date of the requirement remains Friday March 07, 2025 11:00 am EST.

If you would be interested in doing a site visit, there will be one conducted on Monday March 3rd, 2025 at 10:00 AM EST.
Location:
South Entrance
8899 E 56th Street
Indianapolis, IN 46249

POC's:
Phillip Hirman, 317-212-1119, phillip.m.hirman.civ@mail.mil
Gary Davis, gary.a.davis.civ@mail.mil
Mike Anderson, james.m.anderson11.civ@mail.mil

Question: Are there any changes to the previous requirement and is there a specified pickup/shred time established?

Answer: There are no changes to the previous contract requirement PR# KOAIN22RI303 Award# HQ0423-22-P-0032 and we are requesting pickup bi-weekly on Fridays at 9:00am.

The purpose of this requirement is to provide the Defense Finance and Accounting Service, Indianapolis, IN, with contractor services for onsite collection, shredding/destruction and disposal of sensitive Government papers/material. Vendors will also provide 95 gallon shred bins (or equivalent).

Contractor to provide confidential on-site destruction of sensitive material to protect customer from identity theft, in accordance with the following laws and regulations:
-The Privacy Act of 1974
-The Gramm-Leach-Bliley Act of 1999
-The Data Protection Act of 1998
-DFAS Regulation 5200.1-R (Information Security)
-DFAS Regulation 5205.1 (Operations Security)

Posted: Feb. 20, 2025, 5:42 p.m. EST
Background
The Defense Finance and Accounting Service (DFAS) in Indianapolis, IN, is seeking contractor services for the onsite collection, shredding/destruction, and disposal of sensitive government papers/material.

The goal of this contract is to ensure the confidential destruction of sensitive materials to protect against identity theft, complying with various laws and regulations including the Privacy Act of 1974 and the Gramm-Leach-Bliley Act of 1999.

Work Details
The contractor will provide the following services:
- Onsite collection of sensitive government papers/material.
- Shredding/destruction of sensitive material in compliance with applicable laws and regulations.
- Disposal of shredded materials in a secure manner.
- Provision of 95-gallon shred bins (or equivalent) for secure storage prior to destruction.
- Adherence to DFAS Regulation 5200.1-R (Information Security) and DFAS Regulation 5205.1 (Operations Security).

Period of Performance
The contract will have a base period and four option-year periods, anticipated to begin on March 14, 2025.

Place of Performance
Indianapolis, IN

Overview

Agency
Defense Finance and Accounting Service (DFAS) [DoD]
Response Deadline
March 7, 2025, 11:00 a.m. EST Past Due
Posted
Feb. 20, 2025, 5:42 p.m. EST (updated: Feb. 28, 2025, 3:35 p.m. EST)
Set Aside
Small Business (SBA)
NAICS
561990 - All Other Support Services
PSC
R699 - Support- Administrative: Other
Place of Performance
IN 46249 United States
Source
Open
Current SBA Size Standard
$16.5 Million
Pricing
Likely Fixed Price
Evaluation Criteria
Lowest Price Technically Acceptable (LPTA)
Est. Level of Competition
Average
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
Signs of Shaping
90% of obligations for similar contracts within the Defense Finance and Accounting Service were awarded full & open.
On 2/20/25 Defense Finance and Accounting Service issued Solicitation HQ0483515684 for DFAS-IN Shredding Service due 3/7/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 561990 (SBA Size Standard $16.5 Million) and PSC R699.
Primary Contact
Name
Veronica C Hay   Profile
Email
veronica.c.hay.civ@mail.mil
Phone
(614) 701-2739

Additional Contacts in Documents

Title Name Email Phone
None Phillip Hirman Profile phillip.m.hirman.civ@mail.mil (317) 212-1119

Documents

Posted documents for Solicitation HQ0483515684

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS) > DEFENSE FINANCE AND ACCOUNTING SVC
FPDS Organization Code
97BZ-HQ0423
Source Organization Code
500043650
Last Updated
March 23, 2025
Last Updated By
veronica.c.hay.civ@mail.mil
Archive Date
March 22, 2025