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Develop-Customized Provident Fund & Superannuation Fund Software   2

ID: SF30-A0001-Amendment-191N6525Q0145 • Type: Special Notice • Match:  95%
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Description

In response to Solicitation-191N652Q0145 for the requirement of Develop/Customize Provident Fund & Superannuation Fund Software to the U.S. Embassy in New Delhi, India .

Thank you for showing interest and sending your queries. Please find attached amended solicitation along with spreadsheet contain four sheets given name query-1, 2, 3 & 4 with providing answers highlighted in green.

Our internal customer has provided answers on each query under column Remarks from US Embassy (FMC) green highlighted for your ready reference. Please carefully read listed question & answer for more clarity. Further to note that submission of bid deadline is extended.

Revised Bid submission date: The bid should be submitted electronically at newdelhibids@state.gov on or before 1700 hours, August 23, 2025 (Local India Time). No further query will be entertained.

Background
The U.S. Embassy in New Delhi, India is seeking to develop and customize Provident Fund and Superannuation Fund software. The goal of this contract is to provide a tailored software solution that meets the specific needs of the Embassy's financial management for employee benefits. The solicitation outlines the requirements for software development, installation, and maintenance services.

Work Details
The contractor will be responsible for delivering customized Provident Fund (PF) and Superannuation Fund (SAF) software, which includes:

1. **Software Development**: Customization of the software to meet the Embassy's requirements.

2. **Installation**: Procure and install server(s) at the Embassy for standalone use and provide access to employees.

3. **Maintenance Services**: Provide comprehensive maintenance services for both software and hardware, including regular updates, troubleshooting, and technical support.

4. **Data Management**: The vendor must ensure that historical PF & SAF data is retrieved from an existing SQL database, with assistance from the Embassy admin team for data cleanup before upload.

5. **User Access**: Grant admin rights to designated PF Trust representatives for managing user IDs and passwords.

6. **Backup Solutions**: Implement automatic daily backups of the software application along with providing SOPs for manual backups of server and database.

7. **Internet Connectivity**: The vendor will procure a dedicated internet line with required bandwidth for seamless operation.

Place of Performance
The primary place of performance will be at the U.S. Embassy in New Delhi, India.
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Overview

Agency
U.S. Embassy In New Delhi [DOS]
Response Deadline
Aug. 23, 2025, 7:30 a.m. EDT Past Due
Posted
Aug. 22, 2025, 1:22 a.m. EDT
Set Aside
None
NAICS
5132 - Software Publishers
PSC
7A20 - IT And Telecom - Application Development Software (Perpetual License Software)
Place of Performance
IN-DL 110021 India
Source
Open
Est. Value Range
Experimental
$500,000 - $1,500,000 (AI estimate)
On 8/22/25 U.S. Embassy In New Delhi issued Special Notice SF30-A0001-Amendment-191N6525Q0145 for Develop-Customized Provident Fund & Superannuation Fund Software due 8/23/25.
Primary Contact
Name
Nanak Mehta   Profile
Email
mehtan@state.gov
Phone
911124198000

Secondary Contact

Name
Chaitanya Sharma, Procurement Supervisor   Profile
Email
sharmac@state.gov
Phone
911124198000

Documents

Posted documents for Special Notice SF30-A0001-Amendment-191N6525Q0145

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY NEW DELHI
FPDS Organization Code
1900-191N65
Source Organization Code
100165393
Last Updated
Aug. 25, 2025
Last Updated By
haskinsjb@state.gov
Archive Date
Aug. 25, 2025