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Consortium Membership and Assessment Licensing

ID: HE125426QE069 • Type: Special Notice • Match:  85%
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Description

This is a notice of intent to award on a sole source basis and is not a request for competitive proposals or quotations. The Government retains sole discretion in determining whether to compete this requirement. Responses to this notice are voluntary, and the Government will not reimburse any costs incurred in the preparation or submission of information.

The Department of War Education Activity (DoWEA) requires consortium membership and associated assessment licensing services to support its educational assessment program. The contractor shall provide membership in an assessment consortium with access to proprietary computer-adaptive assessments in English language arts/literacy and mathematics for grades 3 7, including related instructional and accessibility resources. The requirement also includes participation in consortium governance, access to validated assessment tools, and support for longitudinal student performance tracking. Services must ensure compatibility with DoWEA's existing test delivery platform and include necessary technical support and maintenance.

The applicable North American Industry Classification System (NAICS) code is 611710, Educational Support Services, and the applicable Product Service Code (PSC) is U009, Education/Training - General.

DoWEA intends to award a sole-source contract pursuant to 10 U.S.C. 3204(a), as implemented by FAR 6.103(a), on the basis that only one responsible source can meet the Government's requirement. The Regents of the University of California, acting as the operational and fiscal agent for the Smarter Balanced Assessment Consortium (SBAC), is the only entity capable of providing the required consortium membership and access to its proprietary adaptive assessment system, including its secure item banks and psychometric framework. No other vendor possesses the legal authority or technical capability to provide equivalent services without resulting in unacceptable delays or substantial duplication of costs.

The anticipated contract type is a Firm-Fixed-Price (FFP) Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a five-year period of performance consisting of a one-year base period and four one-year option periods. Additional details regarding the requirement are provided in the attached Performance Work Statement (PWS) and Justification for Other Than Full and Open Competition (J&A).

Attachments:

  1. Draft Performance Work Statement (PWS) - Consortium Membership and Assessment Licensing
  2. Justification for Other Than Full and Open Competition (J&A)
Background
The Department of War Education Activity (DoWEA) requires consortium membership and associated assessment licensing services to support its educational assessment program. The goal of the contract is to provide access to proprietary computer-adaptive assessments in English language arts/literacy and mathematics for grades 3–7, along with related instructional and accessibility resources.

The Regents of the University of California, acting as the operational and fiscal agent for the Smarter Balanced Assessment Consortium (SBAC), is identified as the sole source capable of fulfilling this requirement due to its unique legal authority and technical capability.

Work Details
The contractor shall provide:
1. Membership in an assessment consortium with access to proprietary computer-adaptive assessments in English language arts/literacy and mathematics for grades 3–7.
2. Related instructional and accessibility resources.
3. Participation in consortium governance.
4. Access to validated assessment tools.
5. Support for longitudinal student performance tracking.
6. Services ensuring compatibility with DoWEA’s existing test delivery platform, including necessary technical support and maintenance.

Period of Performance
The anticipated period of performance is five years, consisting of a one-year base period followed by four one-year option periods.

Place of Performance
Alexandria VA UNITED STATES

Bidder Requirements
The contractor must possess the capability to provide consortium membership and access to proprietary adaptive assessment systems, including secure item banks and psychometric frameworks, as no other vendor can meet these requirements without unacceptable delays or substantial duplication of costs.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a closely related prior contract for consortium membership and assessment licensing, with Cognia identified as the awardee under HE125421D0012 (IDV) valued at $528,228 for 07/16/21–07/15/26. That prior effort included providing consortium membership and alternate assessment systems for DoDEA students, including mathematics and ELA/literacy assessments and related assessment access. The current requirement similarly calls for consortium membership and access to proprietary computer-adaptive assessments (plus instructional/accessibility resources and support for longitudinal tracking), suggesting continuity in the type of assessment licensing and platform integration being provided.
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Overview

Agency
DOD Education Activity (DODEA) [DoD]
Response Deadline
July 10, 2026, 12:00 p.m. EDT Due in 10 Days
Posted
June 29, 2026, 10:54 a.m. EDT
Set Aside
None
NAICS
None
PSC
None
Place of Performance
Alexandria, VA United States
Source
Open
Pricing
Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
Vehicle Type
Indefinite Delivery Contract
On 6/29/26 DOD Education Activity issued Special Notice HE125426QE069 for Consortium Membership and Assessment Licensing due 7/10/26.
Primary Contact
Name
Andrew Johnston   Profile
Email
andrew.johnston@dodea.edu
Phone
None

Secondary Contact

Name
Alim Koroma   Profile
Email
alim.koroma@dodea.edu
Phone
None

Documents

Posted documents for Special Notice HE125426QE069

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF DEFENSE EDUCATION ACTIVITY (DODEA) > DOD EDUCATION ACTIVITY
FPDS Organization Code
97F2-HE1254
Source Organization Code
100159646
Last Updated
June 29, 2026
Last Updated By
andrew.johnston@dodea.edu
Archive Date
July 15, 2026