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Comprehensive service maintenance agreement for three (3) nitrogen generators.

ID: 75F40125R00114 • Type: Synopsis Solicitation • Match:  90%
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Description

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested, and a written solicitation will not be issued.

(ii) The solicitation number is 75F40125R00114 and is issued as a Request for Proposal (RFP).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04, effective June 11, 2025.

(iv) Contracting Office Address: 10903 New Hampshire Avenue, Silver Spring Maryland 20903

(v) Subject: Comprehensive service maintenance agreement for three (3) nitrogen generators.

(vi) Product Service Code (PSC): J066 Maintenance, Repair, and Rebuilding of Instruments and Laboratory Equipment.

(vii) NAICS Code: 811210 Electronic and Precision Equipment Repair and Maintenance.

viii) Response Date/Time: Proposals are due no later than 10:00 AM EST on August 29, 2025.

  • Proposals must be submitted electronically via email to the Primary Point of Contact (POC):
    • Contracting Officer,
    • Michele Jackson
    • Email: Michele.Jackson@fda.hhs.gov

(ix) Description of Requirement:
The U.S. Food and Drug Administration (FDA) requires a comprehensive service maintenance agreement for three (3) nitrogen generators. The resulting contract will be awarded as a Firm-Fixed Price (FFP) contract.

(x) Instructions to Offerors:

  • Proposals must comply with all instructions provided in this combined synopsis/solicitation (75F40125R00114) and its attachments.
  • Offerors shall submit a complete Statement of Work (SOW) response, pricing, and all required representations and certifications.
  • The Government reserves the right to make an award without discussions if the Contracting Officer determines that the initial offer provides the Best Value to the Government.

(xi) Additional Information:

  • Prospective contractors are responsible for monitoring SAM.gov for any amendments to this solicitation.
  • All questions regarding this solicitation shall be submitted in writing to Michele.Jackson@fda.hhs.gov no later than [insert date, typically 5 business days before the proposal due date].
  • The attachments include all the detailed information about the requirement
Background
The U.S. Food and Drug Administration (FDA) requires a comprehensive service maintenance agreement for three nitrogen generators that support Liquid Chromatography/Mass Spectrometry (LC/MS) systems utilized in research projects and outbreak support conducted at the Division of Seafood Science and Technology (DSST).

This acquisition establishes a maintenance service agreement that is integral to the operation of mass spectrophotometers used for the analysis of research and outbreak samples pertaining to aquaculture drugs and marine toxins. The previous service agreement has expired, necessitating immediate establishment of a new agreement to prevent work interruption.

The contract will be awarded as a Firm-Fixed Price (FFP) contract with one base year and four one-year option periods.

Work Details
The Contractor shall provide comprehensive maintenance services for three nitrogen generator systems to maintain optimal operational condition. The specific tasks include:
1. Annual preventative maintenance and system health assessments.
2. Coverage of Original Equipment Manufacturer (OEM) or manufacturer-certified parts, labor, travel, and accommodations.
3. Full breakdown coverage with onsite remedial services.
4. Coordinated service delivery for all systems to minimize downtime.
5. Services performed by OEM factory-trained and certified technicians using manufacturer diagnostic tools.
6. Rapid response time for remedial repairs, with a maximum of 2 business days.
7. Minimum sixty-day warranty on all workmanship.

Performance objectives include:
- Task 1: Annual Preventative Maintenance involving calibration, compliance maintenance, parts replacement including valves, filters, compressor refits, etc.
- Task 2: Technical Support Services providing support during standard business hours with remote diagnostic capabilities.
- Task 3: Repair Services ensuring rapid response times and covering all associated costs.

Period of Performance
Base Year: September 15, 2025 - September 14, 2026; Option Year 1: September 15, 2026 - September 14, 2027; Option Year 2: September 15, 2027 - September 14, 2028; Option Year 3: September 15, 2028 - September 14, 2029; Option Year 4: September 15, 2029 - September 14, 2030.

Place of Performance
All services shall be performed at FDA Gulf Coast Seafood Laboratory, located at 1 Iberville Drive, Dauphin Island, AL during standard business hours (Monday-Friday, 9:00 AM - 5:00 PM Central Time), excluding federal holidays.
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Overview

Agency
Food and Drug Administration (FDA) [HHS]
Response Deadline
Aug. 29, 2025, 10:00 a.m. EDT Past Due
Posted
Aug. 19, 2025, 2:49 p.m. EDT
Set Aside
None
NAICS
811210 - Electronic and Precision Equipment Repair and Maintenance
PSC
J066 - Maint/Repair/Rebuild Of Equipment- Instruments And Laboratory Equipment
Place of Performance
Dauphin Island, AL United States
Source
Open
Current SBA Size Standard
$34 Million
Pricing
Fixed Price
Evaluation Criteria
Best Value
Est. Level of Competition
Low
On 8/19/25 Food and Drug Administration issued Synopsis Solicitation 75F40125R00114 for Comprehensive service maintenance agreement for three (3) nitrogen generators. due 8/29/25. The opportunity was issued full & open with NAICS 811210 and PSC J066.
Primary Contact
Name
Michele Jackson   Profile
Email
michele.jackson@fda.hhs.gov
Phone
None

Secondary Contact

Name
Madeline Bryant   Profile
Email
madeline.bryant@fda.hhs.gov
Phone
None

Documents

Posted documents for Synopsis Solicitation 75F40125R00114

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Additional Details

Source Agency Hierarchy
HEALTH AND HUMAN SERVICES, DEPARTMENT OF > FOOD AND DRUG ADMINISTRATION > FOOD AND DRUG ADMINISTRATION
FPDS Organization Code
7524-00226
Source Organization Code
100188034
Last Updated
Aug. 19, 2025
Last Updated By
michele.jackson@fda.hhs.gov
Archive Date
Sept. 13, 2025