Clarify EDI Automation Software

Background
The U.S. Department of Justice, specifically the Federal Bureau of Prisons and Federal Prison Industries (UNICOR), is seeking to renew its license for Clarify EDI automation software. This software is essential for streamlining the exchange of orders between GSA and FPI, automating tasks such as sending, receiving, translating, and integrating data.

The decision to sole source this contract to Cleo Communications US, LLC is based on the urgency of the requirement and the exclusive licensing agreement that Cleo holds for the Clarify software. Previous attempts to find alternative vendors through an RFI were unsuccessful, as most could not meet the necessary requirements.

Work Details
The contract involves the renewal of the Clarify EDI automation software license, along with maintenance and support services. The total estimated value of this contract is $44,906.40. The software is critical for eliminating manual data entry, reducing errors, and improving overall efficiency in operations.

Transitioning to another EDI automation solution would incur significant costs due to training needs for System Administrators and additional setup assistance from other vendors.

Period of Performance
September 24, 2026 to September 23, 2027

Place of Performance
Washington D.C. 20534 UNITED STATES

Bidder Requirements
Cleo Communications US, LLC is the sole source provider due to their exclusive licensing of the Clarify software. No third-party vendors are authorized to resell or support this software.

Incumbent Analysis (see Incumbents section for more detail)
The prior contract history indicates a confirmed incumbent, Cleo Communications, with two recent awards for Clarify/EDI automation licensing and support. Specifically, Cleo was awarded $41,580 for “CLARIFY EDI AUTOMATION SOFTWARE LICENSE, MAINTENANCE, AND SUPPORT” covering 09/24/25–09/23/26, and also received $81,225 for “EDI SOLOUTION SOFTWARE” during 09/17/24–09/30/25. These efforts appear to be a continuation of the same Clarify EDI automation software environment used to support automated sending/receiving and related data integration functions.