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Cimarron RD- HVAC Package Unit Replace and Install

ID: 1240LP26Q0125 • Type: Solicitation • Match:  85%
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Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 1240LP26Q0125 is issued as a Request for Quotation (RFQ) is to remove the failed combination heat/cool HVAC unit and replace it with a similar mode.

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The small business size standard is $19.0 million This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

All questions must be submitted to curtis.r.landreth@usda.gov by July 22, 2026 to ensure proper time to respond.

Submit all proposals to curtis.r.landreth@usda.gov.

Background
The Cimarron Ranger District, part of the Pike-San Isabel National Forests and Cimarron and Comanche National Grasslands, is issuing this solicitation to replace a failed combination heat/cool HVAC unit at the Cimarron District Office.

The goal of this contract is to ensure that the office, which is occupied by Federal Employees during weekdays, has a functioning HVAC system that meets current environmental standards.

Work Details
The contractor will be responsible for removing the failed HVAC unit and installing a new one that meets specific requirements: a 3-ton unit with a heating element of 90,000 BTUs, single phase 208/230 V, cooling element of 1,200 CFM.

The new unit must comply with EPA Technology Transitions rules regarding low-GWP refrigerants and have a minimum cooling efficiency (SEER2) of 13.4 and heating efficiency (AFUE) of 80%.

Tasks include equipment installation, electrical connections, duct adaptations, flue adaptations, natural gas line adaptations, and condensate drain materials. Work will be performed during daylight hours only and not on weekends or federal holidays.

Period of Performance
The period of performance for this contract is estimated from August 6, 2026, to November 30, 2026.

Place of Performance
Cimarron National Grasslands District Office located at 242 US-56, Elkhart, KS 67950.

Bidder Requirements
This acquisition is set-aside for small business concerns under the Total Small Business Set-Aside status.

Bidders must provide proof of relevant contractor or trade licenses and may need to submit bid/payment/performance bonds. Additionally, bidders must demonstrate experience in HVAC installation and provide documentation such as product brochures showing compliance with specifications.

Overview

Agency
USFS Region 2: Rocky Mountain Region (R2) [USDA - USFS]
Response Deadline
July 24, 2026, 7:00 p.m. EDT Due in 10 Days
Posted
July 14, 2026, 3:00 p.m. EDT
Set Aside
Small Business (SBA)
NAICS
238220 - Plumbing, Heating, and Air-Conditioning Contractors
PSC
J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of Performance
Elkhart, KS 67950 United States
Source
Open
Current SBA Size Standard
$19 Million
Pricing
Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$12,000 - $30,000 (AI estimate)
On 7/14/26 USFS Region 2: Rocky Mountain Region issued Solicitation 1240LP26Q0125 for Cimarron RD- HVAC Package Unit Replace and Install due 7/24/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 238220 (SBA Size Standard $19 Million) and PSC J041.
Primary Contact
Name
Curtis Landreth   Profile
Email
curtis.r.landreth@usda.gov
Phone
(308) 251-6801

Documents

Posted documents for Solicitation 1240LP26Q0125

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Additional Details

Source Agency Hierarchy
AGRICULTURE, DEPARTMENT OF > FOREST SERVICE > Pike and San Isabel National Forest
FPDS Organization Code
12C2-82BH
Source Organization Code
100175790
Last Updated
July 14, 2026
Last Updated By
curtis.r.landreth@usda.gov
Archive Date
Aug. 8, 2026