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Catering Services for a Large Event   2

ID: 19P05025Q0011 • Type: Solicitation • Match:  85%
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Description

Posted: April 24, 2025, 4:07 a.m. EDT

Enclosed is a Request for Quotations (RFQ) for catering services for the celebration of the Independence Day to be held on Wednesday, July 16, 2025, at the U.S. Embassy in Lisbon. The Embassy is seeking the services of a qualified contractor specializing in this field of work that has local facilities available for menu tasting as part of the technical evaluation.

The Embassy intends to conduct a site visit at the Embassy on April 10, 2025, at 09.30. Prospective offerors must notify the Procurement Section by e-mail to LisbonProcure@state.gov if they intend to attend and provide name of representative by April 7, 2025. No parking available and electronic equipments is not allowed inside the compound.

Submit your quotation by e-mail to LisbonProcure@state.gov on or before April 23, 2025, by 17:00 local time. No quotations will be accepted after this time. In order for a quotation to be considered, you must also complete and submit the following:

  1. SF1449
  2. Section 1 Pricing;
  3. Section 5, Representations and Certifications;
  4. Additional information as required in Section 3.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Please be advised that firms need to be registered in the System for Award Management (SAM) www.sam.gov before the contract is awarded.

Posted: April 23, 2025, 11:58 a.m. EDT
Posted: April 22, 2025, 10:41 a.m. EDT
Posted: April 21, 2025, 7:02 a.m. EDT
Posted: March 28, 2025, 10:06 a.m. EDT
Background
The U.S. Embassy in Lisbon, Portugal, is seeking a qualified contractor to provide catering services for the celebration of Independence Day on June 25, 2025. The goal of this contract is to ensure a successful event that reflects American culture and cuisine while accommodating approximately 950 guests in an outdoor setting.

Work Details
The contractor will provide catering services for a cocktail reception from 1800 to 2200 hours, lasting four hours. The theme of the event is 'Road Trip.' The caterer must serve finger foods at six large food stations and two dessert tables, with a minimum of two waiters per food station.

The menu should include:
- Savories: 8 items (2 hot dishes, 2 vegetarian options, 2 cold dishes)
- Snacks: 4 items including a charcuterie board and three other snack options
- Desserts: 3 items such as red, white, and blue cupcakes or fruit skewers.

All food must be presented as finger food to minimize mess. A menu with allergen information must be available before and during the event. The caterer will also set up four beverage stations staffed by at least four waiters each, providing various drinks including wine, beer, cocktails, soft drinks, and water. Glassware must be stemless and approved by the Embassy prior to the event. The caterer is responsible for ensuring food safety against environmental factors such as wind and rain.

Period of Performance
The contract will be performed from April 10, 2025 (site visit) through June 25, 2025 (event date).

Place of Performance
The services will be performed at the U.S. Embassy Courtyard in Lisbon, Portugal.

Overview

Agency
U.S. Embassy In Lisbon [DOS]
Response Deadline
May 2, 2025, 12:00 p.m. EDT (original: April 24, 2025, 12:00 p.m. EDT) Past Due
Posted
March 28, 2025, 10:06 a.m. EDT (updated: April 24, 2025, 4:07 a.m. EDT)
Set Aside
None
NAICS
72232 - Caterers
PSC
S203 - Housekeeping- Food
Place of Performance
PT-11 Portugal
Source
Open
Est. Level of Competition
Average
Est. Value Range
Experimental
$50,000 - $150,000 (AI estimate)
On 3/28/25 U.S. Embassy In Lisbon issued Solicitation 19P05025Q0011 for Catering Services for a Large Event due 5/2/25. The opportunity was issued full & open with NAICS 72232 and PSC S203.
Primary Contact
Name
Ana Paula Saint Aubyn   Profile
Email
saintaubynap@state.gov
Phone
None

Secondary Contact

Name
Jose Gregorio   Profile
Email
gregoriojm@state.gov
Phone
None

Documents

Posted documents for Solicitation 19P05025Q0011

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY LISBON
FPDS Organization Code
1900-PO500
Source Organization Code
100184478
Last Updated
May 18, 2025
Last Updated By
nwosuj@state.gov
Archive Date
May 17, 2025