Case and Document Management System (CDMS)

SOURCES SOUGHT /REQUEST FOR INFORMATION FOR THE THE PURCHASE AND INTEGRATION OF A CASE AND DOCUMENT MANAGEMENT SYSTEM (CDMS) FOR THE OFFICE OF AEROSPACE MEDICINE

The Federal Aviation Administration (FAA) Office of Aerospace Medicine (AAM) has a requirement to acquire the purchase of and integration of a commercial case and document management system (CDMS), for Drug Abatement (DA) program with automated capabilities for meeting all the requirements outlined in the draft Statement of Work (SOW).

This notice is a Request for Information (RFI) Sources Sought announcement only and will be used for preliminary planning purposes. This announcement is not a Screening Information Request (SIR) or Solicitation for Offerors (SFO) and should not be construed as such. The FAA is seeking Rough Order of Magnitude (ROM) general estimate of the projects level of effort and cost in accordance with attached draft SOW.

As such, the government is seeking interested parties to provide an overview (no more than 10 pages) with knowledge, capability, experience, and ROM with the Federal Aviation Administration Software Security Assessment and ongoing Administration to meet the requirements outlined in the attached draft SOW.

In accordance with AMS Policy 3.2.1.2.1, a RFI/ sources sought notice is hereby posted on the SAMS.gov opportunities website with a draft statement of work.

The acquisition strategy for the procurement has not been determined at this time. Responses to this announcement will be used to finalize the acquisition strategy.

Respondents to this Announcement should note that

A. This is not a Screening Information Request or Request for Proposals of any kind;

B. The FAA is not seeking or accepting unsolicited proposals;

C. The FAA will not pay for any information received or costs incurred in preparing the response to the announcement; and

D. Any costs associated with the announcement submittal is solely at the interested vendor's expense

E. All vendors responding to this announcement are responsible for ensuring that documents submitted contain the appropriate proprietary marking.

F. The responses to this announcement will be used for information purposes and may be used to assemble a list of potential vendors. The failure to respond to this announcement WILL NOT disqualify an entity from further consideration in connection with any future procurement.

G. The FAA reserves the right to use the information received in response to this announcement to make decisions relative to defining requirements for future FAA solicitations.

H. At the FAA's discretion, respondents may be provided an opportunity to discuss information contained in its response to this announcement. The FAA, at its discretion, may determine if this opportunity will be offered to all, some, or none of the respondents. All information provided in response to this announcement may be subject to Freedom of Information Act (FOIA). Any proprietary or sensitive information should be clearly marked with appropriate restrictive language.

I. This announcement is not intended to guarantee a procurement associated with the attached, and must not be construed as a commitment by the Government to enter into a contract. The Government is not liable for costs associated with the preparation, submittal of inquiries or responses to this announcement and will not reimburse any firm for cost incurred in responding to this public

Announcement responses will not be returned. Since this is a RFI/sources sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists at this time. If a solicitation is issued, it will be announced on the SAM.gov Contract Opportunities web page. It is the vendor's responsibility to monitor this site for the release of the solicitation.

Note: The FAA's policies and guidance published in the Acquisition Management System (AMS) references cited in SAM.gov are applicable to the FAA AMS

All responses to this RFI/Sources Sought must be received by 3:00 p.m. CST on May 25, 2023. All submittals should be submitted in electronic format (email) to: Kevin Gramling, Contracting Officer, Email: kevin.gramling@faa.gov.