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AE Expand Chiller Plant 583-25-101

ID: 36C25026R0037 • Type: Sources Sought • Match:  90%
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Description

Description of the services needed: The Richard L Roudebush Veterans Administration Medical Center (RLRVAMC), Indianapolis, IN, has a requirement to improve the comfort, operation, reliability and energy efficiency of the chilled water system that services the RLRVAMVC campus encompassing six (6) buildings and over one million square feet of clinical, support and administrative space. The project objective is for the Architect/Engineering (AE) team to provide a comprehensive investigation of the existing chilled water system including the chiller plant, distribution piping, Pumps, valves and terminal units located within the various buildings on campus. This investigation shall include a detailed review of all chiller plant equipment for operating, reliability and energy efficiency. The objective is to deliver a complete A/E design package that includes detailed study, analysis, and full construction design to modernize and potentially expand the existing chiller plant. The design shall address all systems including mechanical, electrical, plumbing, controls, civil, structural, and architectural aspects as needed to ensure operational resilience and compliance with VA standards and applicable codes. The chiller plan assessment shall investigate both mechanical and electrical components of the plant. The review shall also include an investigation of the size and condition of the distribution System between the chiller plant and buildings. Further the investigation shall include a detailed review of the condition, reliability and energy efficiency of the air handling units (AHU) and fan coil Units (FCU) within all buildings. In conjunction with this investigation, the AE shall also provide a detailed energy model under both normal and epidemic modes of operation. Once the investigation of the physical conditions of the chilled water system and the energy modeling has been completed, the AE, in conjunction with the VA, shall determine the extent of new equipment to be purchased, which items of equipment shall be rebuilt/refurbished and the final configuration of equipment including controls and control schemes to render a complete chilled water system operating in a reliable and energy efficient manner. Requested information: To aid acquisition planning, we re seeking capable and interested firms for the above requirement. If your firm meets those criteria and would like to take in the selection process please send the point of contract (luke.turner@va.gov) the following, via email: Firm s Name and Socio-Economic Status. End of Posting - Information Requested only for Planning Purposes
Background
The Richard L. Roudebush Veterans Administration Medical Center (RLRVAMC) in Indianapolis, IN, is seeking to enhance the comfort, operation, reliability, and energy efficiency of its chilled water system that services a campus comprising six buildings and over one million square feet of clinical, support, and administrative space.

The goal of this contract is to engage an Architect/Engineering (AE) team to conduct a thorough investigation and provide a comprehensive design package for modernizing and potentially expanding the existing chiller plant.

Work Details
The AE team will perform a comprehensive investigation of the existing chilled water system including:
- A detailed review of all chiller plant equipment focusing on operation, reliability, and energy efficiency.
- Assessment of distribution piping, pumps, valves, and terminal units across various campus buildings.
- Evaluation of both mechanical and electrical components of the chiller plant.
- Investigation into the size and condition of the distribution system between the chiller plant and buildings.
- Detailed review of air handling units (AHU) and fan coil units (FCU) within all buildings for their condition, reliability, and energy efficiency.
- Development of a detailed energy model under both normal and epidemic modes of operation.
- Collaboration with VA to determine necessary new equipment purchases, refurbishment needs for existing equipment, and final configuration including controls to ensure a reliable and energy-efficient chilled water system.

Place of Performance
Richard L. Roudebush VA Medical Center, 1481 W. 10th Street, Indianapolis, IN 46202-2803.

Overview

Response Deadline
Dec. 12, 2025, 10:00 a.m. EST Past Due
Posted
Dec. 4, 2025, 9:06 a.m. EST (updated: Dec. 15, 2025, 12:33 p.m. EST)
Set Aside
None
Place of Performance
Richard L. Roudebush VA Medical Center 1481 W. 10th Street
Source

Current SBA Size Standard
$25.5 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$800,000 - $1,800,000 (AI estimate)
Odds of Award
32%
Signs of Shaping
The solicitation is open for 8 days, below average for the VISN 10: Healthcare System. 93% of similar contracts within the Veterans Health Administration had a set-aside.
On 12/4/25 VISN 10: Healthcare System issued Sources Sought 36C25026R0037 for AE Expand Chiller Plant 583-25-101 due 12/12/25. The opportunity was issued full & open with NAICS 541330 and PSC C1DA.
Primary Contact
Title
Luke A. Turner
Name
Contracting Officer   Profile
Phone
(513) 559-3712

Documents

Posted documents for Sources Sought 36C25026R0037

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 250-NETWORK CONTRACT OFFICE 10 (36C250)
FPDS Organization Code
3600-00250
Source Organization Code
100167099
Last Updated
Dec. 15, 2025
Last Updated By
luke.turner@va.gov
Archive Date
Dec. 22, 2025