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Buildout of SCIF

ID: 70FA5026I000000010 • Type: Sources Sought • Match:  95%
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Description

The Federal Emergency Management Agency is seeking qualification capability statements from Small Businesses (including those in categories like HUBzone, 8(a)) that can perform the work as described in the attached Statement of Work (SOW). The project is for general buildout of a semi-completed office space at the Mt. Weather Emergency Operations Center to include the completion of a Sensitive Compartmented Information Facility.
The work shall include the installation of a dry cooler as well.
The estimated cost of this project is $6M-8M and the period of performance is expected to last 2 years. The work will be consider Loudoun County for Wage determination purposes. The Contractor will be responsible for meeting standards of the contract and applicable state laws.
Perspective vendors shall submit a capabilities that demonstrate the following;
1. The ability to manage a contract of the size and scope and complexity of the Statement of Work;
2. Shall provide specific examples of the similar projects, information shall include a brief summary of the work, period of performance, total value of the contract and POC information
3. The vendor shall list their capabilities as a firm to perform the tasks under the SOW; specifically the installation of a SCIF that meets the standards for accreditation
4. The vendor shall affirm that it has a Virginia construction license and is fully insured. Bonds will be required for the project.
The vendor's response shall be limited to no more 6 pages. The vendor shall identify all socioeconomic categories that it qualifies for.
Responses are due to Mr. Matthew Raible, matthew.raible@fema.dhs.gov by December 12th, 2025, 1300 local time. Responses should be sent electronically only, no hand deliveries will be accepted

Background
The Federal Emergency Management Agency (FEMA) is seeking qualification capability statements from Small Businesses, including those in categories like HUBZone and 8(a), to perform work as described in the Statement of Work (SOW).
The project involves the general buildout of a semi-completed office space at the Mt. Weather Emergency Operations Center, specifically the completion of a Sensitive Compartmented Information Facility (SCIF).
The estimated cost for this project ranges from $6 million to $8 million, and it is critical that contractors meet all contract standards and applicable state laws.

Work Details
The work includes several key components:
1. **Building 401 Tenant-6 Fit-Out**: Configuration for personnel to occupy level 2 of Building 401, including a conference room, offices, storage, electrical and IT rooms, and special use areas across approximately 7,000 square feet.

2. **Mechanical Systems Evaluation & Replacement**: Installation of a mechanical Dry Cooler unit with associated site work, power, piping, and support equipment located in the level 1 mechanical room and exterior mechanical equipment pad. This also encompasses alterations to existing HVAC components.

3. **Site Improvements**: Earthwork, grading, erosion and sediment control, and restoration of disturbed ground covers. Key requirements include maintaining clear access for government and emergency vehicles, scheduling deliveries to minimize disruption, constructing a construction entrance as needed, and providing notice for activities affecting operations.

4. **Interior Finishes, Furniture & Equipment**: Installation of new wall finishes (paint, tile), ceiling finishes throughout the area, floor finishes including integrated cable distribution raceways, modifications to raised flooring systems, installation of trims (baseboards, crown moldings), systems furniture and case-goods, IT equipment racks and cable trays, intercom systems, wall-mounted TV screens and monitors, as well as new IT and telecom cable-plant throughout.

Period of Performance
The period of performance for this contract is expected to last 2 years.

Place of Performance
The construction projects will be performed at the Mt. Weather Emergency Operations Center located in Loudoun County.
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Overview

Agency
National Continuity Section [DHS - FEMA]
Response Deadline
Dec. 12, 2025, 1:00 p.m. EST Past Due
Posted
Dec. 4, 2025, 2:53 p.m. EST
Set Aside
None
NAICS
236220 - Commercial and Institutional Building Construction
PSC
Y1AZ - Construction Of Other Administrative Facilities And Service Buildings
Place of Performance
Bluemont, VA 20135 United States
Source
Open
Current SBA Size Standard
$45 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
$6,000,000 - $8,000,000 (value based on agency estimated range)
Odds of Award
24%
Signs of Shaping
The solicitation is open for 7 days, below average for the National Continuity Section. 54% of similar contracts within the Federal Emergency Management Agency had a set-aside.
On 12/4/25 National Continuity Section issued Sources Sought 70FA5026I000000010 for Buildout of SCIF due 12/12/25. The opportunity was issued full & open with NAICS 236220 and PSC Y1AZ.
Primary Contact
Name
Matthew A. Raible   Profile
Email
matthew.raible@fema.dhs.gov
Phone
(540) 542-2248

Documents

Posted documents for Sources Sought 70FA5026I000000010

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Additional Details

Source Agency Hierarchy
HOMELAND SECURITY, DEPARTMENT OF > FEDERAL EMERGENCY MANAGEMENT AGENCY > NATIONAL CONTINUITY SECTION(CON50)
FPDS Organization Code
7022-ARFAM
Source Organization Code
100173542
Last Updated
Dec. 27, 2025
Last Updated By
matthew.raible@fema.dhs.gov
Archive Date
Dec. 27, 2025