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Building Maintenance Services, U.S. Embassy Tokyo

ID: 19GE5026Q0008 • Type: Synopsis Solicitation • Match:  95%
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Description

Posted: April 13, 2026, 12:32 p.m. EDT

The U.S. Embassy Tokyo requires comprehensive building maintenance services to support continuous, safe, and reliable operation of U.S. Government-owned and long-term leased facilities in Japan. The requirement includes day-to-day building operations, continuous 24/7 Perry Control monitoring, routine preventive maintenance inspections (PMIs), and unscheduled maintenance and repair (M&R) services. Facilities covered under this requirement include the Embassy Chancery, Chief of Mission Residence (CMR), Deputy Chief of Mission Residence (DCMR), Mitsui Housing Compound (MHC), and the Japanese Language Training Center (JLTC) in Yokohama.

Amendment 0001 Issued

The Government has issued Solicitation Amendment 0001 for Solicitation No. 19GE5026Q0008.

Offerors are advised that revised Attachment 2.1, Schedule and Contract Clauses (Amendment 0001), has been provided. All offers shall be prepared using Attachment 2.1 (Amendment 0001).

All other terms and conditions of the solicitation remain unchanged.

Amendment 0002 Issued

The Government has issued Solicitation Amendment 0002 for Solicitation No. 19GE5026Q0008.

This amendment incorporates Questions and Answers No. 1 through 37 and extends the proposal submission deadline to April 24, 2026, at 15:00 (Europe/Berlin).

Offerors are advised that all solicitation supporting documents have now been fully uploaded. Please ensure you use the complete and updated package titled: (2) Solicitation Supporting Documents (Amendment 0002)_Completed.

All other terms and conditions of the solicitation remain unchanged.

Posted: April 10, 2026, 7:39 a.m. EDT
Posted: March 25, 2026, 11:59 a.m. EDT
Posted: March 24, 2026, 5:51 p.m. EDT
Posted: March 11, 2026, 9:26 a.m. EDT
Background
The U.S. Embassy Tokyo is seeking comprehensive building maintenance services to ensure the continuous, safe, and reliable operation of U.S. Government-owned and long-term leased facilities in Japan. This requirement encompasses day-to-day building operations, 24/7 Perry Control monitoring, routine preventive maintenance inspections (PMIs), and unscheduled maintenance and repair (M&R) services for various facilities including the Embassy Chancery, Chief of Mission Residence (CMR), Deputy Chief of Mission Residence (DCMR), Mitsui Housing Compound (MHC), and the Japanese Language Training Center (JLTC) in Yokohama.

Work Details
The contractor will be responsible for:
1. Day-to-day building operations to maintain functionality and safety.
2. Continuous 24/7 monitoring through Perry Control systems.
3. Conducting routine preventive maintenance inspections (PMIs) to identify potential issues before they escalate.
4. Providing unscheduled maintenance and repair services as needed to address immediate concerns or failures in the facilities covered under this contract.

Period of Performance
The Blanket Purchase Agreement (BPA) will have a total ordering period of 60 months, structured into five individual periods during which BPA calls may be issued.

Place of Performance
The services will be performed at U.S. Government facilities located in Tokyo, Japan.

Overview

Agency
DOS Office of Acquisition Management (AQM) [DOS]
Response Deadline
April 24, 2026, 9:00 a.m. EDT (original: April 17, 2026, 9:00 a.m. EDT) Due in 7 Days
Posted
March 11, 2026, 9:26 a.m. EDT (updated: April 13, 2026, 12:32 p.m. EDT)
Set Aside
None
NAICS
561210 - Facilities Support Services
PSC
Z1QA - Maintenance Of Restoration Of Real Property (Public Or Private)
Place of Performance
Tokyo Japan
Source
Open
Current SBA Size Standard
$47 Million
Pricing
Multiple Types Common
Est. Level of Competition
Low
Vehicle Type
Blanket Purchase Agreement
On 3/11/26 DOS Office of Acquisition Management issued Synopsis Solicitation 19GE5026Q0008 for Building Maintenance Services, U.S. Embassy Tokyo due 4/24/26. The opportunity was issued full & open with NAICS 561210 and PSC Z1QA.
Primary Contact
Name
Patticha Gruenbeck   Profile
Email
gruenbeckp@state.gov
Phone
None

Secondary Contact

Name
Jenina Dosch   Profile
Email
doschjk@state.gov
Phone
None

Documents

Posted documents for Synopsis Solicitation 19GE5026Q0008

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > ACQUISITIONS - RPSO FRANKFURT
FPDS Organization Code
1900-GE500
Source Organization Code
100183206
Last Updated
April 13, 2026
Last Updated By
gruenbeckp@state.gov
Archive Date
May 9, 2026