The Facilities Construction R&A East CMT of the United States Postal Service is soliciting proposals for a HVAC Upgrade project, at the United States Postal Service owned Brooklyn Rugby Station 726 Utica Avenue, Brooklyn, NY 11203, Kings County. Please see attached Summary of Work.
The estimated cost of the work is between $3,000,000 and $4,000,000; with construction completion no later than Seven hundred fifty (750) calendar days after receipt of the Notice to Proceed.
The solicitation will open June 23 2026 on USPS eSourcing Coupa (see How to Participate below) and close on July 23 2026. A pre-proposal meeting for this project will be held on July 1, 2026 at 9:00am, (local time) on site. Attendance is not mandatory but is strongly recommended. Technical inquiries are to be addressed to Phil Quense, Architect/Engineer, Crane Associates, at (908) 203-8788, or the USPS Project Manager, Efe Kaynar at (718) 314-6871.
The Postal Service bases contract award decisions on best value. The Postal Service is more concerned with making an award at the lowest overall price than with obtaining superior technical or management features. However, the Postal Service may not necessarily make an award at the lowest price to achieve small price savings if better value can be achieved with superior technical or management features. The benefits of a higher priced proposal may merit a higher price.
MINIMUM REQUIREMENTS:
The Requirements below will be evaluated on a Pass/Fail Basis.
Experience Profile: Two examples of comparable projects as defined on form under Attachment 22: Experience Profile.
Years in Business: Proof of having been in the construction business for a minimum of 5 consecutive years.
Price Proposal: Signed Offer and Award (Page 1), Schedule of Values (see eRFX Excel Attachment), Schedule of Unit Prices (if applicable), and Schedule of Alternates (if applicable).
Terms & Conditions: Affirmation of Contract Terms, Acknowledgement of Solicitation Amendments; (if applicable), Provision F-202: Key Personnel; Provision 4-3: Representations and Certifications; Provision 1-3: Domestic Source Certificate - Construction Materials; and Provision F-401: Authorized Negotiators.
Form VETS-4212 Documentation is required. If you are not registered with Department of Labor Report System, you must register on the DOL website at: https://vets4212.dol.gov/vets4212 and provide proof of registration.
Please Note:
Bonding: Contractor must have the ability to obtain 100 percent performance and payment bonds for this project in seven (7) calendar days of receipt of a Notice of Intent to Award.
All projects are solicited and awarded as singular events. Awardees may have multiple projects in the construction phase at the same time and would be required to obtain full bonding for each project during the agreed upon construction period. Construction will not be delayed due to the inability to acquire and maintain bonding on multiple projects simultaneously.
Contractor will be responsible for coordination of all work in a manner that will not interfere with mail operations and coordinate all work related to this phased project with the Facility Manager or designee.
Successful offeror will be required to submit a Project Specific Safety Plan acceptable to the USPS
Contracting Officer before a Notice to Proceed (NTP) is issued.
The successful offeror will be bound by the Contractor's Screening Requirements. Offerors must
familiarize themselves with the requirements of Clause F-102.
HOW TO PARTICIPATE IN THE OPPORTUNITY
All proposals must be submitted online in USPS eSourcing. USPS eSourcing Coupa is a web-based electronic solicitation platform.
If your organization wishes to participate in this solicitation and is not registered in Coupa, please see the attached Coupa registration instructions. Complete the form and submit to the email on the form. Once the registration process is complete, the Postal Service will review the entry within seven (7) business days to ensure it is complete and accurate. Upon approval, you will be notified via e-mail of your log-in credentials.
Once you receive confirmation your account is active, reach out to the Point of Contact and request an invitation to the event. If you have any questions on the registration process, refer to the attached PowerPoint presentations to aid in registering and managing the event.
If your company is already registered in Coupa, contact Jennifer Santiago at Jennifer.Santiago@usps.gov or (860) 285-7138 to request an invitation to bid. Separate electronic messages will be sent inviting you to participate in the solicitation and notifying you when the event is opened.
Each organization must "accept" the Invitation to place a bid in Coupa. Any required documentation may be attached to your bid after submitting total dollar amount of bid in Coupa.
CLOSING TIME WILL NOT BE EXTENDED DUE TO OPERATOR INABILITY WITHIN COUPA.
Background
The United States Postal Service (USPS) is soliciting proposals for an HVAC Upgrade project at the Brooklyn Rugby Station located at 726 Utica Avenue, Brooklyn, NY 11203. The project aims to enhance the heating, ventilation, and air conditioning systems within the facility to improve operational efficiency and comply with applicable codes. The estimated cost of the work is between $3,000,000 and $4,000,000.
Work Details
The scope of work includes:
1. Removal of the existing 908 MBH boiler plant and installation of a new 1,500 MBH condensing hot water boiler plant, including all associated piping and controls.
2. Replacement of hot water distribution and piping systems, including installation of new hydronic cabinet unit heaters and horizontal discharge hydronic unit heaters.
3. Replacement of three 15-20 ton DX split systems with new condensing units and air handling units.
4. Removal of five roof-mounted exhaust fans and installation of new exhaust fans, along with one new vehicle exhaust fan in the garage.
5. Installation of a new ductless mini-split system in the Elevator Machine Room.
6. Replacement of the building management system (BMS), including all sensors and controls, with integration into USPS's Enterprise Energy Management System (EEMS).
7. Electrical work related to upgrading HVAC systems.
8. Assistance in commissioning the entire HVAC system with a third-party agent.
9. Testing, balancing, and training on the operation of the HVAC system.
Period of Performance
Construction completion is required no later than 750 calendar days after receipt of the Notice to Proceed.
Place of Performance
Brooklyn Rugby Station, 726 Utica Avenue, Brooklyn, NY 11203.
Bidder Requirements
Bidders must provide two examples of comparable projects as defined in Attachment 22: Experience Profile; proof of having been in business for a minimum of five consecutive years; ability to obtain 100% performance and payment bonds within seven calendar days after receipt of a Notice of Intent to Award; submission of a Project Specific Safety Plan acceptable to USPS before issuance of Notice to Proceed; compliance with Clause F-102 regarding Contractor's Screening Requirements.
