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Blanket Purchase Agreement - Heating, Ventilation, and Air Conditioning

ID: 19BE2027Q0001 • Type: Solicitation • Match:  95%
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Description

Background
The U.S. Embassy in Belgium is seeking to establish a Blanket Purchase Agreement (BPA) for Heating, Ventilation, and Air Conditioning (HVAC) equipment. This BPA will facilitate the procurement of necessary HVAC supplies and services to support the Embassy's facilities management operations, ensuring efficient maintenance and repair of building systems.

Work Details
The contractor will supply a range of HVAC materials including:
- Boilers, spare parts, radiators, thermostatic valves, thermostats, circulator pumps, expansion vessels, safety valves, heating pipes and fittings.
- Ducting and fittings, grilles and diffusers, extraction fans, filters, ventilation unit spare parts, dampers.
- Sealants, PTFE tape, insulation, fixings, brackets, pipe clamps, small tools.
- Critical replacement parts for heating or ventilation failures.

The contractor must maintain sufficient stock of commonly ordered items to meet estimated needs and provide equivalent alternatives for unavailable items with Embassy approval. Orders can be placed via email or telephone and must be confirmed in writing within one business day. Deliveries are to be made during specified hours with no deliveries on American or Belgian legal holidays.

Period of Performance
The BPA has a validity period of three years from November 1, 2026 to October 31, 2028.

Place of Performance
Deliveries will be made to the U.S. Embassy located at Regentlaan 25-27 Boulevard du Regent, 1000 Brussels, Belgium.

Bidder Requirements
Bidders must hold all necessary licenses and permits to operate as a wholesale supplier in Belgium.

The U.S. Embassy to the Belgium intends to issue a Blanket Purchase Agreement (BPA) for Heating, Ventilation and Air Conditioning equipment.

BPA is not a standard agreement or Contract as it does not involve any financial commitment. Rather, it serves as an overarching agreement that allows the individuals named on the agreement to request services.

Only companies or individuals specializing in this field should apply by providing indicative pricing information.

It is compulsory for all companies doing business with the U.S. Government valued over $40,000 to register on the website SAM System for Award Management www.sam.gov. The website compiles standard information such as the company's legal name, street address, contact information, and what kind of goods and services it offers. An NCAGE code is required to register in SAM. If you do not have this information, it must be obtained before registering. There is no cost involved, neither to obtaining the NCAGE code nor to register in SAM. Interested parties are strongly encouraged to register their business as soon as possible to avoid any delay in making an award to the successful bidder.

Interested parties are required to download the attached package and submit their pricing information via email to BrusselsBids@state.gov, ensuring that the email subject line references BPA I.D. #19BE2027Q0001

Overview

Agency
U.S. Embassy In Brussels [DOS]
Response Deadline
Due in 8 Days
Posted
Set Aside
None
NAICS
3334 - Ventilation, Heating, Air-Conditioning, and Commercial Refrigeration Equipment Manufacturing
PSC
4120 - Air Conditioning Equipment
Place of Performance
Brussels, BE-BRU Belgium
Source
Open
Est. Level of Competition
Average
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
Vehicle Type
Blanket Purchase Agreement
On 10/22/26 U.S. Embassy In Brussels issued Solicitation 19BE2027Q0001 for Blanket Purchase Agreement - Heating, Ventilation, and Air Conditioning due 10/31/26. The opportunity was issued full & open with NAICS 3334 and PSC 4120.
Primary Contact
Name
Darren Jackson   Profile
Email
brusselsbids@state.gov
Phone
None

Secondary Contact

Name
Mariya Kyulyan   Profile
Email
brusselsbids@state.gov
Phone
None

Documents

Posted documents for Solicitation 19BE2027Q0001

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY BRUSSELS
FPDS Organization Code
1900-BE200
Source Organization Code
100173604
Last Updated
Last Updated By
jacksonda@state.gov
Archive Date