Annual Fire Suppression Systems Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

The Department of State requires the maintenance of fire pumps and fire sprinkler systems as required by the codes and standards outlined at National Fire Protection Association (NFPA) 25. The contract performance will take place worldwide, including at U.S. Embassies and other U.S. Missions overseas. Services to be rendered by the contractor are limited to maintenance tasks and shall not include any repairs.

The contractor will be required to provide personnel with the necessary skills, knowledge, and experience to provide all maintenance services necessary in support of the following objectives:

(1) Fully service and maintain all automatic sprinkler systems and components including fire pumps, automatic sprinkler systems, and water tanks at Posts and/or associated buildings;
(2) Restore full monitoring of fire sprinkler function sat the fire detection/alarm panel, as required; and
(3) Ensure the serviced fire sprinkler system is operating in accordance with National Fire Protection Association (NFPA) 13, 25, and 72, in addition to the original design intent at installation.

It is anticipated that the Department of State will award multiple Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts, under which task orders will be issued for individual requirements. Depending on the specific requirements of each fire suppression system to be maintained, task orders will be issued on a firm fixed-price, time-and-materials, or labor hour basis.

The multiple IDIQ type contracts shall be for a period of one (1) year, with a provision to exercise options for four (4) additional one year periods-not to exceed a total of five (5) years. Multiple awards will be made to each awardee being guaranteed a minimum of $25,000 for the entire contract period of performance and shall not be considered the minimum amount for each year should any option years be exercised. The overall ceiling price for the multiple award IDIQ type contracts is $10,000,000. The maximum aggregrate dollar value of all task orders awarded under the IDIQ type contracts during the base year and option years exercised cannot exceed this ceiling. This ceiling is not being subdivided equally amongst the number of awardees, nor is it being multipled by the number of awardees.

Specific maintenance tasks to be performed by the contractor will be detailed in, and solicited by, the individual task order requests for proposals (TORPs). The TORPs will not be posted on the Federal Business Opportunities website (www.fbo.gov).

The solicitation for the multiple IDIQ type contracts is No. SAQMMA14R0190 and will be issued as a Request for Proposal (RFP).

This requirement is a total small business set aside. The NAICS code applicable to this procurement is 561210, Facilities Support Services. The small business size standard is $35.5M.

The selection process will be conducted in accordance with the Federal Acquisition Regulation (FAR) Part 15 source selection procedures. Contracts will be awarded to successful Offerors that are determined to be the best value to the Government. Non-price technical evaluation factors when combined are significantly more important than price. The Government may or may not hold discussions on technical proposals (except clarifications as described in FAR 15.306(a)); therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Evaluation criteria are listed in descending order of importance:
1. Management Plan
2. Experience
3. Past Performance
5. Qualifications and Experience of Key Personnel

The provision at FAR 52.212-1, Instructions to Offerors-Commercial, and clauses at FAR 52.212-4, Contract Terms and Conditions-Commerical Items and at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items apply to this acquisition. Additionally, all offerors are instructed to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

Interested firms must be registered in the System for Award Management (SAM). Firms can register via the Internet site at https://www.sam.gov or by contacting the SAM Service Desk at http://www.fds.gov. Interested firms are required to submit their representations and certifications through the SAM website.

In order to be eligible to perform under this contract, successful Offerors must possess or be able to obtain a Defense Security Service (DSS) Secret or Top Secret Facility Clearance (FCL), with Secret safeguarding authorization, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M. All entities comprising a joint venture must possess or be able to obtain an FCL, as well as the joint venture. Personnel requiring access to classified information or Controlled Access Areas (CAAs) must possess a Secret or Top Secret personnel security clearance issued by DSS.

If a selected offeror does not possess the necessary FCL, the Department will sponsor the firm for a Secret clearance. Sponsorship does not guarantee that the firm will receive the clearance. A period of six calendar months, from selection of the final offeror, will be allowed for the offeror to obtain the necessary Secret FCL. After this period the Government may, at its discretion, consider awarding the contract to another firm. Contracts may not be awarded until selected firms receive an FCL.

The Department of State intends to award at least one contract to a firm already possessing a Secret or Top Secret FCL. The Government will not delay award of contracts to selected firms already in possession of Secret or Top Secret FCLs. Firms who possess Secret FCLs may sponsored for an upgrade to Top Secret after contract award.

Offerors must submit the Commercial and Government Entity (CAGE) Code associated with the FCL with the proposal.

All questions are to be submitted in writing (via e-mail) to Sara Collins at CollinsSE@state.gov no later than June 20, 2014 at 4:30 p.m. EST. Telephone questions will not be accepted. The Department of State is not obligated to award any contract as a result of this notice.
Proposals also shall be e-mailed to Sara Collins at ColllinsSE@state.gov and are due on July 14, 2014, at 4:30 p.m. EST.

Offerors will not be reimbursed for proposal submittal expenses.