Posted: July 30, 2025, 11:01 a.m. EDT
**AMENDMENT**
Questions and answers added to the attachments section. No other changes apply.
1. This is a solicitation for commercial Yellow Ribbon Event in Columbia, SC 29306 in accordance with FAR Parts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested.
2. Full and Open Competition. The NAICS Code for this requirement is 721110 with a size standard of $32.5 million. If an offerors representation in SAM.gov does not list the exact NAICS code as listed above the offerors quote may still be considered unless the size standard(s) showing in their SAM representations exceed that of this solicitation or offeror shall be considered a large business and the offer shall be rejected. An authorized official of the company must sign and date the provision.
3. In accordance with (IAW) FAR 16.202-2, this is a Firm Fixed Price contract. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties.
4. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04, effective date 06/11/2025 and DFARS Change 01/17/2025. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov/.
5. In accordance with (IAW) Federal Acquisition Regulation (FAR) 4.1102 and FAR Provision 52.204-7, all offerors shall be registered & active in SAM at the time of submission of an offer or quotation and shall continue to be registered & active until time of award, during performance, and through final payment of any contract. Quotes received from Offerors whose registration in SAM.gov is not active cannot be considered. Offerors must also complete the DFARS certifications and representations in SAM.gov prior to submitting a quote.
6. Offerors shall prepare their quotes IAW FAR Provision 52.212-1. The offeror shall quote all items. Partial quotes will not be accepted be accepted by the Government.
7. Evaluations of all quotes will be conducted by the Government in accordance with Addendum 1 to FAR Provision 52.212-1.
8. Documents required to be submitted along with quote:
a. Offeror shall return the all the documents as required in Addendum 1 to FAR Provision 52.212-1
b. Offerors shall complete and return the follow Provisions or Clauses if they have not completed their annual representation and certifications electronically in SAM.gov IAW FAR Provision 52.204-7. Offerors shall ensure that both the FAR and DFARS Representations and certifications are completed in SAM.gov.
1.17.1. 52.204-24
1.17.2. 52.204-26
1.17.3. 52.212-3 Alt I (Read first paragraph and follow instructions)
1.17.4. 252.204-7016
1.17.5. 252.204-7017
c. SF 1449
When returning the solicitation (standard form 1449), please complete the following:
1. Company Information (Name & Address) and CAGE Code in Block 17a.
2. Blocks 30a., 30b., and 30c.
3. Pricing (unit price and NET amounts for ALL Items 0001 - 0008) and TOTAL Award Price.
4. Fill-In Provisions 52.204-24, 52.212-3 and 52.219-1.
9. The Government will not provide any payment in advance of the performance of this contract. Payment will not be made until all supplies have been delivered to the unit, the vendor has inputted a proper invoice into WAWF, the units WAWF Acceptor verifies all supplies has been delivered and accepts the invoice. This process can take up to 30 days, provided the contractor does not make any mistakes in WAWF.
10. The Government will not accept any offerors terms and conditions proposed by offerors. The only acceptable terms and conditions are those listed in this solicitation and the resultant award.
11. Submission of quotes. All quotes shall be emailed as a Word document or PDF files. No other formats are acceptable. Each document shall have its own file, do not combine documents together. For example, the signed solicitation should be one file by itself, the DHEC Inspection report should be one file, etc. All submissions shall be emailed to the POCs listed.
12. Timeliness of quotes. IAW FAR Provision 52.212-1(f)(1), quotes shall be sent electronically so as to arrive in the Governments inbox by the designated time. The official time/date stamp for acceptance will be the date/time shown in the Government users Received column within Outlook. Be aware that if multiple emails are to be sent due to file sizes, all emails must arrive before the designated due date/time, or the quote will be considered late. The Government is not responsible for any delays caused by the email transmission process. Contractors are cautioned not to wait to until the last minute to send their quote in order to avoid issues.
13. Request for additional information. All request for additional information beyond that contained within this solicitation shall be emailed to the designated POC NLT 30 July 2025, 1000hrs (ET). All questions received shall be consolidated and posted with Governments responses for all to see as an amendment to the solicitation. Questions received by phone will not be accepted.
14. IAW FAR 52.212-1(b)(9), all amendments issued to the solicitation must be signed and returned with the quote. Offerors should monitor SAM.gov on a daily basis until the solicitation closes in case an amendment is posted that would impact the offerors original quote.
15. The award announcement will be posted to SAM.gov for all to see. Users should use the solicitation number to search for the award announcement.
16. IAW FAR 9.104-4, prime contractors are responsible for determining the responsibility of their prospective subcontractors regarding debarred, ineligible or suspended firms. Any poor performance by the subcontractor shall be reflected upon the prime contractor through the following federal performance reporting systems: Supplier Performance Risk System (SPRS), Contractor Performance Assessment Reporting (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).
**DO NOT upload quotes to SAM send them directly to the Point of Contact (POC) Kathy Coleman at kathy.s.coleman2.civ@army.mil**
(End)
Posted: July 25, 2025, 10:45 a.m. EDT
Background
The South Carolina National Guard Yellow Ribbon Reintegration Program was initiated by the Secretary of Defense to provide information, services, referral, and proactive outreach programs to Service Members of the SC National Guard and their Families through all phases of the deployment cycle.
The program aims to prepare Service Members and their Families for mobilization, sustain Families during mobilization, and reintegrate Service Members with their Families, communities, and employers upon redeployment or REFRAD.
This solicitation is for a commercial Yellow Ribbon Event scheduled for September 26-27, 2025, in Spartanburg, SC 29306.
Work Details
The vendor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform a weekend retreat aimed at improving relationship skills, communication, and conflict resolution for Service Members with or without children or family members.
Key tasks include:
- Providing high-quality sleeping rooms with adequate space and amenities for attendees. Non-smoking rooms are preferred.
- Offering a variety of healthy food choices for breakfast, lunch, and dinner.
- Ensuring conference space is co-located with sleeping accommodations without onsite renovations that could interfere with meetings.
- Meeting space must be secured and adequately sized based on the number of attendees.
- Invoicing will be based on actual services provided only; personal expenses incurred by guests will not be billed under this contract.
Period of Performance
The contract will be performed over the weekend of September 26-27, 2025.
Place of Performance
Spartanburg, SC 29306
