Air Handling Units (AHU) Exhaust Fans Replacement

ID: 69056725Q000040 • Type: Synopsis Solicitation • Match: 85%

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Description

Posted: Sept. 2, 2025, 5:04 p.m. EDT

09/02/2025 site visit completed; vendors attendance list posted.

08/27/2025: Amendment 0001 posted to Extend the solicitation due date to Monday, September 15, 2025, at 2:00 p.m. PT, and to reschedule the Site Visit to Tuesday, September 2, 2025, at 1:00 p.m. PT.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is an OPEN-MARKET Firm Fixed Price (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.

This is a TOTAL SMALL BUSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 238220 with an industry size standard of $19 million and the associated Product Service Code (PSC) is J041.

The Technical evaluation factors for this procurement will be evaluated on Lowest Price Technically Acceptable (LPTA) basis. A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor's responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.

Posted: Aug. 27, 2025, 11:04 a.m. EDT

Posted: Aug. 19, 2025, 7:18 p.m. EDT

Background
The United States Department of Transportation, specifically the Federal Highway Administration (FHWA) through its Western Federal Lands Highway Division, is issuing this solicitation for the replacement of air handling units (AHU) exhaust fans.

The FHWA is responsible for designing and administering road construction projects on Federal Lands across several states including Alaska, Washington, Oregon, Idaho, Montana, and Wyoming. This contract aims to enhance the energy efficiency and operational reliability of HVAC systems at their facility located in Vancouver, WA.

Work Details
The contractor will be responsible for removing two existing roof-mounted ventilation fans (EF-3A and EF-3B) and installing new energy-efficient roof fan systems at the FHWA facility.

The specific tasks include:
1. Removing and legally disposing of the existing roof fans and associated components, including electrical disconnects and duct connections.
2. Furnishing and installing a new federally compliant, premium efficiency rooftop fan system with a minimum capacity of 6,000 CFM with variable speed capability controlled by a VFD.
3. Ensuring that all electrical installations conform to the National Electrical Code (NEC) and include properly rated disconnects, surge protection, starters, overload protection, and labeled circuits.
4. Preserving roof integrity through proper flashing and sealing techniques.
5. Conducting startup, operational testing, commissioning including verification of airflow within ±10% of design value, measurement of vibration levels (ISO 10816-3 compliance), noise level checks meeting NC ≤ 35 criteria, and functional verification of BAS communications.

Place of Performance
The work will be performed at the FHWA facility located at 610 E. 5th Street, Vancouver, WA 98661.

Overview

Agency

Western Federal Lands Highway Division (WFLHD) [DOT - FHWA - FLH]

Response Deadline

Sept. 15, 2025, 5:00 p.m. EDT (original: Sept. 10, 2025, 5:00 p.m. EDT) Due in 12 Days

Posted

Aug. 19, 2025, 7:18 p.m. EDT (updated: Sept. 2, 2025, 5:04 p.m. EDT)

Set Aside

Small Business (SBA)

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

PSC

J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment

Place of Performance

Vancouver, WA 98661 United States

Source

Open

Current SBA Size Standard

$19 Million

Pricing

Fixed Price

Evaluation Criteria

Lowest Price Technically Acceptable (LPTA)

Est. Level of Competition

Low

Est. Value Range

Experimental

<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)

Signs of Shaping

75% of obligations for similar contracts within the Federal Highway Administration were awarded full & open.

On 8/19/25 Western Federal Lands Highway Division issued Synopsis Solicitation 69056725Q000040 for Air Handling Units (AHU) Exhaust Fans Replacement due 9/15/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 238220 (SBA Size Standard $19 Million) and PSC J041.

Primary Contact

Name

WFL Simplified Acquisition Profile

wfl.purchasing@dot.gov

Phone

(360) 619-7733

Question & Answer

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Additional Details

Source Agency Hierarchy

TRANSPORTATION, DEPARTMENT OF > FEDERAL HIGHWAY ADMINISTRATION > 690567 WESTERN FEDERAL LANDS DIV

FPDS Organization Code

6925-00070

Source Organization Code

100163919

Last Updated

Sept. 2, 2025

Last Updated By

haydar.mohammad@dot.gov

Archive Date

Sept. 30, 2025

Air Handling Units (AHU) Exhaust Fans Replacement

Opportunity Assistant

Description

Overview

Primary Contact

Documents

Posted documents for Synopsis Solicitation 69056725Q000040