Posted: April 9, 2020, 7:10 a.m. EDT
NASA Johnson Space Center (NASA JSC) plans to conduct an Advanced Enterprise Global Information Technology (IT) Solutions (AEGIS) Industry Day in order to facilitate open communication with industry. The AEGIS Industry Day event will be held on Wednesday, March 11, 2020, from 3:30 p.m. to 5:00 p.m. (CDT) at the NASA JSC Gilruth Recreation Center, in the Alamo Ballroom. One-on-one meetings with the requirements development team will be offered following Industry Day, from 8:00 a.m. to 10:30 a.m. (CDT) and from 1:00 p.m. to 4:30 p.m. on Thursday, March 12, and, if necessary, from 8:00 a.m. to 10:00 a.m. on Friday, March 13.
CONTRACT DESCRIPTION
The AEGIS contract is a follow-on to the NASA Integrated Communications Services (NICS) contract. AEGIS will continue to provide products and services to support Agency requirements for the Communications Program (CP). The CP provides mission critical data and voice services to connect Flight Projects to Space Communications and Network (SCaN) Tracking Networks and other resources, including Space Network (SN), Near Earth Network (NEN), Deep Space Network (DSN), Flight Dynamics Facility (FDF), Launch Complexes and satellite manufacturer and test facilities. CP's Mission Services directly support Human Space Flight (HSF) and the International Space Station (ISS), including in-country Russia IT services. NASA considers its IT communications infrastructure assets vital to its continuing success as the world leader in aeronautics, space exploration, and scientific research; and to advance NASA's mission to the moon and Mars.
INDUSTRY DAY DESCRIPTION:
The AEGIS Industry Day is open to firms that are interested in pursuing contracting opportunities on the AEGIS procurement, whether they have performed work at NASA or not. All interested parties are encouraged to participate in the Industry Day. Attendance is neither required nor a prerequisite for proposal submission and will not be considered a factor during the evaluation process of any subsequent request for proposal.
INDUSTRY DAY GOALS
1. Provide industry with a current and proposed contract overview, a synopsis of the AEGIS scope of work and an understanding of the planned procurement strategy.
2. Provide industry understanding of the Government's current vision and objectives.
3. Promote competition and solicit feedback on the proposed acquisition.
4. Provide industry with the opportunity to communicate with the Government early enough in the procurement process to provide input on the proposed AEGIS procurement strategy.
NASA encourages offerors to submit questions and comments in writing via the AEGIS procurement website. The Government will officially respond to all written questions by posting responses to the beta.SAM.gov and AEGIS websites after Industry Day.
ONE-ON-ONE SESSIONS
To facilitate interactive communications with industry, NASA personnel will be available for private one-on-one meetings. NASA will hold one-on-one meetings with industry from 8:00 a.m. to 10:30 a.m. (CDT) and from 1:00 p.m. to 4:30 p.m. on Thursday, March 12th and, if necessary, from 8:00 a.m. to 10:00 a.m. on Friday, March 13th, to discuss the anticipated AEGIS procurement. The meetings will be held at the scheduled times provided in the response to the RSVP. Any company may request a one-on-one meeting, regardless of whether they are interested in proposing as a prime contractor or subcontractor.
The one-on-one meetings are intended to be question and answer sessions, in which neither side will be making a formal presentation; recording devices (including, but not limited to, photo, video, and audio-recording) are prohibited. One-on-one meetings can be attended either in person and/or via teleconference.
The following topics may be discussed during one-on-one meeting:
1. The general purpose of the announced procurement;
2. Any information about NASA that has already made accessible to the public or is otherwise being made available to all potential offerors;
3. Historical information about the general nature or scope of prior contracts whose requirements will be addressed in whole or in part under a follow-on procurement;
4. Information that describes the Federal procurement process as defined by the Federal Acquisition Regulation (FAR), NASA FAR Supplement (NFS), or other published procurement policy documents; and
5. Procurement-specific information already published, such as information contained in the acquisition forecast, sample Performance Work Statement (PWS), and pre-solicitation synopses.
Questions regarding the subjects below will not be discussed:
1. Proprietary or confidential business information of incumbent contractor(s) or other business entities performing similar or ongoing efforts;
2. Privacy Act-protected information, such as incumbent contractor employees' personal data;
3. Trade Secrets Act-protected information;
4. Speculation on what the Government might be looking for in proposals;
5. Different technical and management approaches;
6. Technical Efficiencies;
7. Any particular Government Emphasis; and
8. Incumbents' performance.
ATTENDANCE LIMITATIONS
Attendance at the Industry Day event is strictly limited to five (5) persons per company. There will be a thirty (30) minute registration and networking session, followed by the Industry Day presentation.
Attendance at the one-on-one meeting is strictly limited to three (3) persons per company. Each company is allotted 20 minutes on a first-come first-serve basis. Appointments will be scheduled every 30 minutes starting at 8:30 a.m. (CDT) on March 12, 2020.
SIGN-UP REQUIREMENTS
An RSVP to Industry Day is requested. To RSVP to Industry Day, please email Michelle Berdux, Contracting Officer, at michelle.l.berdux@nasa.gov, and Jenny Arkinson, Contracting Officer, at janet.g.arkinson@nasa.gov. Your Industry Day RSVP email must include the following:
1. Subject line: AEGIS Industry Day RSVP
2. Company's name and address
3. The company's attendees' names (limited to five), titles, telephone numbers, and email addresses.
To schedule a one-on-one appointment, please email Michelle Berdux, Contracting Officer, at michelle.l.berdux@nasa.gov and Jenny Arkinson, Contracting Officer, at janet.g.arkinson@nasa.gov. Your one-on-one RSVP email must include the following:
1. Subject line: AEGIS One-on-One RSVP
2. Company's name and address
3. The company's attendee's names (limited to three), titles, telephone numbers, and email addresses.
4. Please state whether you prefer to hold the one-on-one meeting in person or by teleconference.
Email RSVPs/requests for the Industry Day and one-on-one meetings must be received no later than 2:00 pm (CDT), Monday, March 9, 2020. A confirmation email will be sent to acknowledge your reservation and scheduled time. Scheduling of appointment times will be on a first-come, first-served basis.
Additional meeting times will be arranged as soon as practical should the number of companies requesting meetings exceed the times available on March 12, 2019. The location for face-to-face meetings will be the NASA JSC Gilruth Recreation Center in the Explorer Conference Room (2nd floor).
INDUSTRY DAY SCHEDULE (all times CDT)
Wednesday, March 11, 2020
3:00 p.m. 3:30 p.m. Sign-In & Industry Day Networking
3:30 p.m. - 5:00 p.m. Industry Day Presentation
Thursday, March 12, 2020
8:00 a.m. - 11:00 a.m. One-on-One meetings
11:00 a.m. 1:00 p.m. Break
1:00 p.m. 4:30 p.m. One-on-One meetings
Friday, March 13, 2020
8:00 a.m. - 10:30 a.m. One-on-One meetings
Note: Except for real-time changes during the event, any changes to times, dates, or locations will be posted to the AEGIS acquisition website at: https://procurement.jsc.nasa.gov/aegis/.
Offerors are responsible for monitoring this website for any changes.
DIRECTIONS TO THE JSC GILRUTH
http://procurement.jsc.nasa.gov/docs/gilruth-center-directions-map.docx
No solicitation exists; therefore, do not request a copy of the solicitation or submit a proposal. If a solicitation is released, it will be synopsized in the beta.SAM.gov website. It is the potential offeror's responsibility to monitor these sites for the release of any solicitation or synopsis.
No photographic or recording devices are permitted during the Industry Day presentation or one-on-one sessions.
HOW TO GET CONNECTED
It is your responsibility to monitor the websites for release of any information regarding this acquisition and downloading your own copy of this information.
AEGIS Contract Website: https://procurement.jsc.nasa.gov/aegis/
Modification 1: You are hereby notified that the AEGIS Industry Day and One-on-One sessions will now be virtual events. This is in light of potential travel restrictions and prudent precautions being taken by individuals given the public interest in the COVID-19 virus for companies around the country. Please continue to RSVP as previously posted in this notice. Companies will receive e-mails with information on how to connect to the virtual event(s) to which they have RSVPd.
Modification 2: You are notified that the AEGIS Industry Day Charts are posted. The due date for responses is not extended.
Modification 3: You are notified that the AEGIS Industry Day Questions and Answers are posted. The due date for responses is not extended.
