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A3 - N063--RFQ: Hanwha Security Cameras with Hardware/Software/Install/Maintenance/Repair Services   2

ID: 36C25625Q0281 • Type: Synopsis Solicitation • Match:  100%
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Description

Posted: Feb. 24, 2025, 8:56 a.m. EST

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR Part 13.5 for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation document is attached below. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-01 (eff.11/12/2024), VAAM Alert 24-10 (eff. 04/09/2024), and Acquisition Policy Flash 24-08 (eff. 05/22/2024). Contractor is required to be actively registered in the System for Award Management (SAM) and certified with the Small Business administrative (SBA) Veteran Small Business Certification (VetCert) as a Service-Disable Veteran-Owned Small Business (SDVOSB). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and certification status. The Alexandria VA Medical Center (ALXVAMC), 2495 Shreveport Highway, Pineville, LA 71360-4044 is requesting a service requirement pertaining to the procurement of a contractor responsible for providing all labor, maintenance, repair services, and necessary materials to facilitate the replacement of security cameras at ALXVAMC. This includes all associated hardware, software, and installation services, adhering to the specifications of this requirement. This solicitation is a SDVOSB set-aside. The government expects this announcement to result in a Firm-Fixed Priced Single-Award contract. Technical Site Visit details found in Section D of the attached RFQ. See attached RFQ...

A0001: The purpose of this amendment 0001 is to provide all potential vendors of the following correction pertaining to the published solicitation 36C25625Q0281. See attached RFQ_A0001....

A0002: The purpose of this amendment 0002 is to provide all potential vendors of the date extension pertaining to the published solicitation 36C25625Q0281. See attached RFQ_A0002...

A0003: The purpose of this amendment 0003 is to provide all potential vendors with questions and answers obtained on published solicitation 36C25625Q0281. See attached RFQ_A0003...

Posted: Feb. 21, 2025, 8:27 a.m. EST
Posted: Feb. 6, 2025, 10:10 a.m. EST
Posted: Feb. 3, 2025, 4:32 p.m. EST
Background
The Alexandria VA Medical Center (ALXVAMC) is seeking to procure services for the replacement of security cameras across its campus. This initiative is part of a compliance effort following a citation in 2023 for not having an Authority to Operate (ATO) for its existing camera system. The goal is to upgrade approximately 150 cameras and associated server hardware to enhance security monitoring capabilities.

Work Details
The contractor will be responsible for providing all labor, materials, and equipment necessary to upgrade the existing Closed Circuit Television (CCTV) system at ALXVAMC. The scope includes:
1. Replacement of approximately 150 cameras and related hardware, including mounting and servers.
2. Integration of new cameras into the existing network system to ensure seamless operation.
3. Utilization of existing infrastructure where feasible, including trays, raceways, and building hardware.
4. Provision of a one-year maintenance service agreement for preventative maintenance and repairs post-installation, with a response time of two hours from notification.
5. Conducting kick-off and pre-installation meetings at least two weeks prior to starting work.
6. Submission of a technical approach plan detailing project background, objectives, proposed solutions, technical challenges, project phases, timeline, testing strategy, deliverables, acceptance criteria, and risk management plan.
7. Training for end users on the design and functionality of the new system.
8. Warranty provisions for parts and labor for a minimum of one year from final acceptance.

Period of Performance
The contract will be performed over a specified period following award; exact dates will be determined based on the contractor's proposal and project timeline.

Place of Performance
Department of Veterans Affairs Alexandria VA Medical Center, 2495 Shreveport Highway, Pineville LA 71360-4044

Overview

Agency
VISN 16: South Central VA Health Care Network (VISN-16) [VA - VHA]
Response Deadline
Feb. 27, 2025, 2:00 p.m. EST (original: Feb. 21, 2025, 2:00 p.m. EST) Past Due
Posted
Feb. 3, 2025, 4:32 p.m. EST (updated: Feb. 24, 2025, 8:56 a.m. EST)
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
NAICS
561621 - Security Systems Services (except Locksmiths)
PSC
N063 - Installation Of Equipment- Alarm, Signal, And Security Detection Systems
Place of Performance
Department of Veterans Affairs Alexandria VA Hospital Medical Center Pineville, LA 71360 United States
Source
Open
Links
Department of Veterans Affairs
Current SBA Size Standard
$25 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Vehicle Type
Blanket Purchase Agreement
On 2/3/25 VISN 16: South Central VA Health Care Network issued Synopsis Solicitation 36C25625Q0281 for A3 - N063--RFQ: Hanwha Security Cameras with Hardware/Software/Install/Maintenance/Repair Services due 2/27/25. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 561621 (SBA Size Standard $25 Million) and PSC N063.
Primary Contact
Title
Contract Specialist
Name
Shasta Britt   Profile
Email
shasta.britt@va.gov
Phone
(713) 794-8609

Documents

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 256-NETWORK CONTRACT OFFICE 16 (36C256)
FPDS Organization Code
3600-00256
Source Organization Code
100186525
Last Updated
March 1, 2025
Last Updated By
shasta.britt@va.gov
Archive Date
Feb. 28, 2025