Request for Information Contract Management Solution (CMS) VA-26-00066426 Introduction This Request for Information (RFI) is for planning purposes only and shall not be considered an Invitation for Bid, Request for Task Execution Plan, Request for Quotation or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI. The North American Industry Classification System (NAICS) for this requirement is 541512 with a size standard of $34 million. Requirements: VA is seeking information on modern CMS capabilities and associated services that can deliver end to end, enterprise-wide acquisition lifecycle management. The CMS should provide an integrated, automated, and data driven acquisition ecosystem that supports requirements development, collaboration, acquisition planning, pre award, award, post award administration, and contract closeout across VA's acquisition community. The solution shall include enterprise contract writing, document generation, and process workflow capabilities related to acquisition lifecycle management (e.g., lease agreement management, vendor management, order management, post-award management, requirements collaboration, ratification management, ordering officer management, contract catalog capabilities, workload management, FITARA approval, audit and compliance, reporting and analytics, access control, usability and workflow configuration, and data integrity and compliance) operating within a single, integrated acquisition ecosystem. The Contractor shall provide all services required to plan, configure, integrate, test, deploy, operate, maintain, and enhance the CMS in accordance with VA policy, applicable federal laws and regulations, and VA enterprise IT governance, including program and project management; requirements elicitation and traceability; business process modeling and human-centered design; system architecture and solution design; configuration and limited customization; interface analysis and development; data management and migration; testing and quality assurance; training and change management; and ongoing operations, maintenance, and user support. VA is specifically interested in solutions that leverage SMART AI capabilities to improve accuracy, decision support, data quality, and productivity. Examples include data validation, automated document generation, intelligent routing and approvals, natural language search, predictive analytics, and workflow automation. In addition to capability statements, VA is seeking questions on the attached System Design Document and architecture documentation based on our current environment. This RFI is a follow-on to the announcement made on RFI 36C10B26Q0059 published on April 15, 2026. The requirement 36C10B26Q0059 has been pulled back to an FY26 award. Submittal Information: There is a page limitation for this RFI of 8 pages. The Government will not review any other information or attachments included, that are in excess of the 8 page limit. NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. Generic capability statements will not be accepted or reviewed. Your response must address capabilities specific to the services required in the attached PWS and must include the following: a. Interested Vendors shall at minimum provide the following Information in the initial paragraph of the submission: Company Name Company Address Point of contact Telephone number Email address Company Business Size and Status For VOSB and SDVOSB, proof of verification in SBA GWAC Contract Number if any NAICS Code(s) Socio-economic data CAGE/UEI Number Existing Contractual Vehicles (GWAC, FSS) Provide a summary of your capability to meet the requirements contained within the RFI description and the attached System Design Document, Systems Inventory and Integrated Dictionary. Corporate experience or expertise in performing these services and specific examples or references. Specific examples or references provided must include the agency, point of contact, dollar value, and contract number. Provide a Rough Order of Magnitude to the end to end, enterprise-wide acquisition lifecycle management requested in RFI and attachments. Industry Day Registration and Questions: Respondents are encouraged to register for VA Office of Acquisition & Logistics Contract Management System Industry Day and submit any questions related to the attached System Design Document, Systems Inventory and Integrated Dictionary or requirements described in this RFI with your capability statements prior to the Industry Day event. Please visit the link below to sign up for the Industry Day. All questions should be submitted in advance so they may be addressed during the session via email to Joshua McGarry, Contract Specialist at Joshua.McGarry@va.gov and Mina Awad, Contracting Officer at Mina.Awad@va.gov: Industry Day Event Details Register Here Responses are due no later than 1:00 PM ET on June 12, 2026, via email to Contract Specialist, Joshua McGarry at Joshua.McGarry@va.gov and Contracting Officer, Mina Awad at Mina.Awad@va.gov. Please note Contract Management System in the subject line of your response. Mark your responses as Proprietary Information if the information is considered business sensitive. The email file shall not exceed 5 MB. VA reserves the right to not respond to any, all, or select responses or materials submitted. All current VA requirements identified herein are subject to change at any time. Attachments: Integrated Dictionary Systems Inventory System Design Document
Background
The Department of Veterans Affairs (VA) is seeking information for a Contract Management Solution (CMS) to enhance its acquisition lifecycle management. The goal is to develop an integrated, automated, and data-driven acquisition ecosystem that supports various phases of the acquisition process across the VA's acquisition community.
This Request for Information (RFI) is intended for planning purposes only and does not obligate the government to procure any products or services.
Work Details
The CMS should provide capabilities for enterprise contract writing, document generation, and process workflow related to acquisition lifecycle management. Key functionalities include:
- Lease agreement management
- Vendor management
- Order management
- Post-award management
- Requirements collaboration
- Ratification management
- Ordering officer management
- Contract catalog capabilities
- Workload management
- FITARA approval
- Audit and compliance
- Reporting and analytics
- Access control
- Usability and workflow configuration
- Data integrity and compliance.
The contractor will be responsible for planning, configuring, integrating, testing, deploying, operating, maintaining, and enhancing the CMS in accordance with VA policy and applicable federal laws. Additionally, solutions leveraging SMART AI capabilities for improved accuracy and productivity are of particular interest.
Period of Performance
Responses are due no later than 1:00 PM ET on June 12, 2026.
Place of Performance
The services will be performed at locations associated with the Department of Veterans Affairs.
Bidder Requirements
Interested vendors must provide specific information including company name, address, point of contact details, business size and status, proof of verification for VOSB and SDVOSB if applicable, GWAC contract number if any, socio-economic data, CAGE/UEI number, and existing contractual vehicles. Responses must specifically address capabilities related to the requirements outlined in the RFI.
Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on Distributed Solutions’ prior contract (47QTCA18D0095-36C10B23F0009) for ECMS Automated Acquisition Management Solution (AAMS) annual maintenance, customization, and transition to a SaaS managed service subscription valued at $117,996,339. The described CMS scope—enterprise contract writing, document generation, workflow/process automation, and end-to-end acquisition lifecycle management including pre-award through post-award activities—aligns closely with the prior ECMS/AAMS managed service and customization work that would support continued operation and enhancement of an integrated electronic contract management environment.
