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Surgical Lights, Booms, Video Integration System

ID: 36C26325Q0490 • Type: Sources Sought

Description

Posted: March 19, 2025, 2:40 p.m. EDT

3/19/2025 This notice is amended to include a Q&A from the previous site visit. See attached QA document.

VISN 23 is requesting information for companies who offer the following goods or equivalent. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY: The market research is looking to identify potential vendors who have the capabilities to offer the following: Surgical lights, Facility booms, and service columns and Integration systems are designed to route images and control medical devices. See draft statement of work, FT Meade floor plans and FT Meade surgery structure documents attached for more detail. Vendors are encouraged to do a site walkthrough at the Black Hills VA Healthcare System 113 Comanche Rd, Fort Meade, SD 57741 on 3/12/2025 at 11am MST. All interested vendors must register for this site walk through by close of business 3/11/2025. To register email Joshua.Imdacha@va.gov. A response confirming your attendance will be sent with instructions for the walk through. If your company sells the Equipment listed above, please contact me at Joshua.Imdacha@va.gov and provide the following information and any additional information that you deem pertinent: Company Name POC Phone Number Email Address Product(s) Duns Business Size DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Posted: Feb. 21, 2025, 2:45 p.m. EST
Background
The Department of Veterans Affairs, specifically VISN 23, is conducting market research to identify potential vendors capable of providing surgical lights, facility booms, service columns, and integration systems designed for routing images and controlling medical devices.

This Request for Information (RFI) aims to gather information on available products and services that meet the needs of the Black Hills VA Healthcare System located in Fort Meade, SD.

Work Details
The contractor shall provide a comprehensive solution including:
- Surgical lights
- Facility booms
- Service columns
- Video integration systems compatible with existing Karl Storz equipment
- All necessary licensing, software, hardware, mounting solutions, labor, materials, tools, parts, and associated components.

Specific items required include:
1. Surgical Video Integration System Solution:
- p/n WUIS2548-01: NEO IP CONTROLLER with enhanced audio (3 units)
- p/n WUIS2764: IP NETWORK SWITCH (24 PORT, 10G) (3 units)
- p/n WUIS2825: NETWORK SWITCH WHISPERER WRAP (3 units)
- p/n WUIS3715: INSTALL KIT for HIVE ROUTER (3 units)
- p/n WUIS2769: UPS (990W, MEDICAL GRADE) (6 units)
- p/n WUIS3615: POWER MODULE (32 PORT) (3 units)
- p/n WUIS2882: MULTIVIEW IMAGE PROCESSOR OPTION (3 units)
- p/n WUIS3330: TOUCH CONTROLLER TCx (3 units)
- p/n WUIS3356: TOUCH CONTROLLER POWER EXTENSION (100FT) (3 units)
- p/n WUIS3696-01: TOUCHSCREEN (24") (3 units)
- p/n WUIS3688: INSTALL KIT FOR TOUCHSCREEN (3 units)
- p/n WUIS2671: TOUCHSCREEN KEYBOARD AND MOUSE (3 units)
- p/n WUIS3773: DESK STAND FOR TOUCHSCREEN (3 units)
- p/n WUIS2675: 4K SURGICAL DISPLAY INSTALL KIT (9 units)

Period of Performance
The contractor shall complete the implementation and Go Live at the Black Hills facility within one year of Purchase Order award.

Place of Performance
Black Hills VA Healthcare System, 113 Comanche Rd, Fort Meade, SD 57741

Overview

Response Deadline
March 28, 2025, 11:00 a.m. EDT Past Due
Posted
Feb. 21, 2025, 2:45 p.m. EST (updated: March 19, 2025, 2:40 p.m. EDT)
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
Place of Performance
Not Provided
Source
SAM

Current SBA Size Standard
1250 Employees
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Odds of Award
28%
Signs of Shaping
90% of obligations for similar contracts within the Veterans Health Administration were awarded full & open.
On 2/21/25 VISN 23: Midwest Health Care Network issued Sources Sought 36C26325Q0490 for Surgical Lights, Booms, Video Integration System due 3/28/25. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 334510 (SBA Size Standard 1250 Employees) and PSC 6515.
Primary Contact
Title
Senior Contracting Officer
Name
Joshua I Imdacha   Profile
Phone
(319) 339-7017

Documents

Posted documents for Sources Sought 36C26325Q0490

Question & Answer

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NETWORK CONTRACT OFFICE 23 (36C263)
FPDS Organization Code
3600-00263
Source Organization Code
100183219
Last Updated
April 17, 2025
Last Updated By
joshua.imdacha@va.gov
Archive Date
April 17, 2025