Posted: Jan. 15, 2026, 6:23 p.m. EST
Amendment to Combined Synopsis-Solicitation 36C10G25R0042 0002 The purpose of this amendment is to: Extend the Due Date for the solicitation. The Due Date of the Combined Synopsis-Solicitation is extended to Thursday, 09/25/2025 at 11:59 PM ET. Add responses to the below questions: Question 1: Salient Characteristic 3 states The Endoscope Drying and Storage Cabinet shall be a stand-alone cabinet with the ability to expand scope capacity with an add on expansion unit. The verbiage add on expansion unit is only used by Steris. Other manufacturers allow for expansion through multiple units being set up together. Therefore, can you expand on what is required for an expansion unit? Can it be two units that are housed together in the same room? CHANGE: Replace add on expansion unit with additional unit . The requirement will be the same as it is for the original unit. The additional unit would just expand the capacity to hold additional scopes. Question 2: CLIN 0001 calls for a 6500 Ser HEPA Drying CBNT, 12 Scope Main Unit. Not all other manufacturers have 12 scope increments. Would another value, like 10 or 14, be acceptable? CHANGE: The 12 Scope Main Unit is preferable; however, 10 and 14 Scope Main Units are tolerable (can serve as substitutes when the 12 is not met). All other terms and conditions of the solicitation remain unchanged.
Posted: Sept. 22, 2025, 8:02 a.m. EDT
Posted: Sept. 16, 2025, 9:54 a.m. EDT
Posted: Aug. 25, 2025, 9:58 a.m. EDT
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 12 of 12 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 11 Solicitation Number: 36C10G25R0044 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Solicitation number 36C10G25R0044 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03, dated January 17, 2025. Requirement Description: VA has a requirement to purchase ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL to deliver patient care at its VA Medical Centers around the country. Endoscope drying and storage cabinets - Vertical are designed to reduce infection risks by removing moisture from endoscopes following high-level disinfection (HLD) and providing a controlled environment in which to store them. These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning. Endoscope drying storage cabinets circulate clean air using a high-efficiency particulate-air (HEPA) filter, exhausting the air back into the room through an activated carbon filter. In addition to circulating air within the cabinet, continuous filtered air is forced through the endoscope channels to purge water eliminating bacterial proliferation during vertical storage from their control body. Additionally, some drying storage cabinets allow for user and endoscope tracking and data export to help prevent endoscope handling by unauthorized personnel, to track compliance with endoscope management policies, to facilitate contact tracing in cases of possible cross-contamination, and to prevent theft. A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as Full and Open. This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Steris brand name or equal ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ ENDOSCOPE CABINETS - VERTICAL. All interested companies shall provide a offer for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX ENDOSCOPE CABINETS - VERTICAL and paragraph 2 below. The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition including attached addenda (ATTACHMENT D) to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda (ATTACHMENT D) also applies to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached (ATTACHMENT C). Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached (ATTACHMENT C). All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a offer. You may access SAM at https://sam.gov/SAM/. Questions regarding this combined synopsis/solicitation are due via email by 11:59 PM ET on September 09, 2025, to Contract Specialist, Daleta Coles at daleta.coles@va.gov and Contracting Officer, Jessica Edward at jessica.edwards6@va.gov. No calls will be accepted. Offers are due via email by 11:59 PM ET on September 16, 2025, to Contract Specialist, Daleta Coles at daleta.coles@va.gov and Contracting Officer, Jessica Edwards at jessica.edwards6@va.gov. 1. SCOPE OF WORK The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as national ) single award Requirements contract. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods. 2. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal (BNOE) which requires the Offeror to indicate that each product is being offered as an equal product to the Steris Endodry ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. Contract Line Item# Brand Part Number Description 0001 Steris REL650012EM 6500 SER HEPA DRYING CBNT, 12 SCOPE EXPANSION UNIT 0002 Steris REL650012MU 6500 SER HEPA DRYING CBNT, 12 SCOPE MAIN UNIT 0003 Steris REL650020EM 6500 SER HEPA DRYING CBNT, 20 SCOPE EXPANSION UNIT 0004 Steris REL650020MU 6500 SER HEPA DRYING CBNT, 20 SCOPE MAIN UNIT Reliance Endoscope Drying and Storage Cabinets Connectors and Accessories 0005 Steris REL6500BRONCHHLDR 6500 SER CABINET BRONCHOSCOPE HOLDER 0006 Steris REL6500DEPROTECT 6500 SER CABINET ENDOSCOPE DISTAL END PROTECTOR 0007 Steris REL6500ENDOHGR 6500 SER CABINET ENDOSCOPE HANGER 0008 Steris REL6500ENDOSUPPORT 6500 SER CABINET ENDOSCOPE SUPPORT 0009 Steris REL6500EUSENDOLRG 6500 SER CABINET EUS ENDOSCOPE HOLDER, LARGE 0010 Steris REL6500EUSENDOSML 6500 SER CABINET EUS ENDOSCOPE HOLDER, SMALL 0011 Steris REL6500SEISMICEM RELIANCE 6500 SEISMIC KIT EM 0012 Steris REL6500SEISMICMU RELIANCE 6500 SEISMIC KIT MU 0013 Steris REL6500TEEHOLDER 6500 SER CABINET TEE PROBE HOLDER 0014 Steris REL6500TEESUPPORT 6500 SER CABINET TEE PROBE SUPPORT 0015 Steris RELTSF450ENTER CONNECTOR FOR FUJIFILM 450 SERIES ENTEROSCOPES 0016 Steris RELTSF470BRONCH CONNECTOR FOR FUJIFILM 470 SERIES BRONCHOSCOPES 0017 Steris RELTSF500BRONCH CONNECTOR FOR FUJIFILM 530/580 SERIES BRONCHOSCOPES 0018 Steris RELTSF580DUO CONNECTOR FOR FUJIFILM 580 SERIES DUODENOSCOPE 0019 Steris RELTSF740 CONNECTOR FOR FUJIFILM 740 SERIES GI ENDOSCOPES 0020 Steris RELTSF740AUX CONNECTOR FOR FUJIFILM 740/760 GI ENDOSCOPES WITH AUX CHANNEL 0021 Steris RELTSFEBUS CONNECTOR FOR FUJIFILM SERIES EBUS BRONCHOSCOPES 0022 Steris RELTSFGI1 TUBING SET, FUJI GI 0023 Steris RELTSFGI10 TUBING SET, FUJI GI W AUX ON CH 0024 Steris RELTSFGI11 TUBING SET, FUJI GI W AUX ON CH 0025 Steris RELTSFGI2 TUBING SET, FUJI GI W AUX ON LB 0026 Steris RELTSFGI3 TUBING SET, FUJI GI TWO BIOPSY W JET 0027 Steris RELTSFGI4 TUBING SET, FUJI GI W AUX ON CH 0028 Steris RELTSFGI5 TUBING SET, FUJI GI TWO BIOPSY W IND 0029 Steris RELTSFGI7 TUBING SET, FUJI GI W AUX ON CH 0030 Steris RELTSFGI8 TUBING SET, FUJI GI W AUX ON CH 0031 Steris RELTSFGI9 TUBING SET, FUJI GI W AUX ON CH 0032 Steris RELTSKS1 CONNECTOR FOR KARL STORZ ENDOSCOPE TYPE 1 0033 Steris RELTSKS2 CONNECTOR FOR KARL STORZ ENDOSCOPE TYPE 2 0034 Steris RELTSO100BRONCH CONNECTOR FOR OLYMPUS 160/180/190 BRONCHOSCOPES 0035 Steris RELTSO100GI CONNECTOR FOR OLYMPUS 160/180/190 GI ENDOSCOPES 0036 Steris RELTSO100GIAUX CONNECTOR FOR OLYMPUS 160/180/190 GI ENDOSCOPES WITH AUX CHANNEL 0037 Steris RELTSOEBUS CONNECTOR FOR OLYMPUS EBUS BRONCHOSCOPES 0038 Steris RELTSOEUSAUX CONNECTOR FOR OLYMPUS EUS GASTROSCOPE WITH ELEVATOR CHANNEL 0039 Steris RELTSOGIDCC CONNECTOR FOR OLYMPUS DUAL CHANNEL COLONOSCOPE 0040 Steris RELTSOGIDCGAUX CONNECTOR FOR OLYMPUS DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL 0041 Steris RELTSOGIEUS CONNECTOR FOR OLYMPUS ULTRASOUND GASTROSCOPE 0042 Steris RELTSOHYSTERO CONNECTOR FOR OLYMPUS FLEXIBLE HYSTEROSCOPES 0043 Steris RELTSOINTUBATION CONNECTOR FOR OLYMPUS INTUBATION VIDEOSCOPES 0044 Steris RELTSORHINOLARYNGO CONNECTOR FOR OLYMPUS RHINO-LARYNGOSCOPES 0045 Steris RELTSOURETER CONNECTOR FOR OLYMPUS FLEXIBLE URETEROSCOPES 0046 Steris RELTSPBRONCH CONNECTOR FOR PENTAX SERIES BRONCHOSCOPE 0047 Steris RELTSPBRONCHJ10 CONNECTOR FOR PENTAX J10 SERIES BRONCHOSCOPES 0048 Steris RELTSPEBUS1970K CONNECTOR FOR PENTAX 1970UK EBUS BRONCHOSCOPE 0049 Steris RELTSPEBUSJ10 CONNECTOR FOR PENTAX J10 EBUS BRONCHOSCOPE 0050 Steris RELTSPEUS CONNECTOR FOR PENTAX EUS GASTROSCOPE 0051 Steris RELTSPEUSAUX CONNECTOR FOR PENTAX GI EUS GASTROSCOPE WITH ELEVATOR CHANNEL 0052 Steris RELTSPGI CONNECTOR FOR PENTAX SERIES GI ENDOSCOPES 0053 Steris RELTSPGI380 CONNECTOR FOR PENTAX 380 SERIES GI ENDOSCOPES 0054 Steris RELTSPGIAUX CONNECTOR FOR PENTAX GI ENDOSCOPES WITH AUX CHANNEL 0055 Steris RELTSPGIDC CONNECTOR FOR PENTAX GI ENDOSCOPE DUAL CHANNEL 0056 Steris RELTSPGIDCAUX CONNECTOR FOR PENTAX DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL 0057 Steris RELTSPSMALLDIAM CONNECTOR FOR PENTAX SMALL DIAMETER ENDOSCOPES Install/Deinstall Labor 0058 Steris SE071002 INSTALLATION OF RELIANCE ENDOSCOPE 6500 MAIN UNIT 0059 Steris SE071012 INSTALL RELIANCE ENDOSCOPE 6500 EXPANSION UNIT 0060 Steris SE0710021 DEINSTALLATION OF RELIANCE ENDOSCOPE 6500 Service/ Labor Only 0061 Steris SE0710011 LABOR CARE FOR RELIANCE 6500 (MAIN UNIT ONLY, LABOR ONLY) 0062 Steris SE0710011028 2 YRS OF LABOR CARE FOR REL 6500 (MAIN UNIT ONLY, LABOR ONLY) 0063 Steris SE0710111 LABOR CARE FOR RELIANCE 6500 (EXPANSION UNIT ONLY) 0064 Steris SE0710111028 2 YRS LABOR CARE REL 6500 (EXPANSION UNIT ONLY) Service/ Parts and Labor 0065 Steris SE0710000028 2 YRS OF PREVENTIVE CARE REL 6500 (MAIN UNIT ONLY) 0066 Steris SE0710000045 1ST YR PREV CARE FOR REL 6500 (MAIN UNIT ONLY) 0067 Steris SE0710000048 PREVENTIVE CARE FOR RELIANCE 6500 (MAIN UNIT ONLY) 0068 Steris SE0710052 TOTAL CARE CONNECT FOR REL 6500 (MAIN UNIT ONLY) 0069 Steris SE0710053 2 YRS TOTAL CARE CONNECT REL 6500 (MAIN UNIT ONLY) 0070 Steris SE0710100028 2 YRS OF PREV CARE REL 6500 (EXPANSION UNIT ONLY) 0071 Steris SE0710100045 1ST YR PREV CARE REL 6500 (EXPANSION UNIT ONLY) 0072 Steris SE0710100048 PREVENTIVE CARE FOR REL 6500 (EXPANSION UNIT ONLY) 0073 Steris SE0710152 TOTAL CARE CONNECT FOR REL 6500 (EXPANSION UNIT ONLY) 0074 Steris SE0710153 2 YRS TCC RELIANCE 6500 (EXPANSION UNIT ONLY) The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris Endodry Endoscope Drying and Storage Cabinets - Vertical or equal as listed above which meet all the salient characteristics listed below. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. CLIN s 0001 - 0074 apply to the following SC s SC# SALIENT CHARACTERISTICS METHOD OF EVALUATION APPLICABLE CLINS LOCATION IN TECHNICAL LITERATURE WHERE SC IS MET SC 1 The Endoscope Drying and Storage Cabinet shall be a stand-alone cabinet equipped with channel purging and vertical storage. Literature Review 0001 - 0004 SC 2 The Endoscope Drying and Storage Cabinet shall use HEPA-filtered air, both within the cabinet and for purging of endoscope channels in alignment with meeting ANSI/AAMI ST91:2021 standards. Literature Review 0001 - 0004 SC 3 The Endoscope Drying and Storage Cabinet shall have the ability to expand scope capacity with an add on expansion unit. Literature Review 0001 - 0004 SC 4 The Endoscope Drying and Storage Cabinet shall be equipped with retractable endoscope storage panels. Literature Review 0005 - 00010 SC 5 All proposed connectors and accessories must be compatible with the Drying and Storage Cabinet. Literature Review 0005 - 0057 SC 6 The Endoscope Drying and Storage Cabinet shall be equipped with an endoscope hang time tracking system. Literature Review 0001 - 0004 SC 7 Minimum one-year warranty for all CLIN items. 0001 - 0004 3. INSTALLATION The ordering facility and the vendor/manufacturer will schedule any offered installation, deinstallation, and disposal. When there is a need to procure these CLINs, the ordering facility will communicate with the vendor on the schedule and delivery times upon receipt of goods based on facility needs. In some instances when installation is not required, the contractor should note if there are instructions for use. 4. TRAINING The ordering facility and the vendor/manufacturer will schedule any offered training if available. If available, the training mode of delivery and training schedule are based on facility needs. 5. MAINTENANCE, REPAIRS AND REPLACEMENT Instructions and procedures will be provided by the vendor specifically to the warranty, maintenance, repairs, and replacement of product and services. At minimum, vendor will propose manufacturer warranty period that may include response time, parts, associated maintenance services and consumables. 6. PRODUCT REFRESH Product refresh is when a current CLIN is no longer being manufactured due to obsolescence and the product item is being replaced with a newer, and more often, a superior version of the same item. The current CLIN product will be revised to reflect the refreshed product information, manufacturer s part number, IDIQ price (inclusive of Service Level Agreement (SLA) fee), etc. The Government reserves the right to not accept the products offered under product refresh. The contractor will be notified in writing if a product refresh is not accepted. All products offered shall be provided with the warranty that is agreed upon for this contract. The contractor agrees to ensure that all upgraded improved/replaced products meet American with Disabilities Act (ADA) and Health Information Portability and Accountability Act (HIPAA) Federal requirements. The contractor shall provide the COR and CO the following information for product refresh: (1) A list of specific awarded item(s) being refreshed in the Price/Cost Schedule (to include commercial pricing, discount offered, and IDIQ price (inclusive of SLA fee)). (2) Product literature for the item(s) refreshed. (3) A detailed description of the differences or benefits of refreshed as compared to the item(s) being discontinued or added. (4) Proper identification of any product requirements and/or procedures related to those product(s) proposed to be refreshed or upgraded. (5) FDA approval, if applicable (6) Provide historical sales to VA by item(s), if applicable (7) Copy of Commercial Warranty. The request shall be submitted to the COR, copy to the Contract Specialist and Contract Officer, for review and recommendation of approval to be submitted to the CO. The CO shall prepare a bilateral modification for execution. 7. PRODUCT REMOVAL OR RECALL For any product awarded under this contract removed or recalled by the manufacturer due to defects in the product or potential dangers to patients, or if any required removal or recall is suggested or mandated by a regulatory or official agency, the manufacturer agrees to take the following steps immediately: Notify the Contracting Officer (CO) at the Strategic Acquisition Center in writing, by the most expeditious manner possible. Provide copies of the notification to CO, Contracting Specialist, Contracting Officer Representative, and Manager at Product Recall Office, all Agencies and VA Facilities who purchased the product, which include, but not be limited to the following: (1) Complete item description and/or identification, order numbers from customers and the contract number assigned because of an issuance on the solicitation; (2) Reasons for modifications, removal or recall; and (3) Necessary instructions for return for credit, replacement or corrective action. A copy of the notification will be provided to: Manager, Product Recall Office National Center for Patient Safety Veterans Health Administration 24 Frank Lloyd Wright Drive, Lobby M Ann Arbor, MI 48106 The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice. See attached document: ATTACHMENT A - PRICE COST SCHEDULE NX EQ Endoscope Cabinets-Vertical. See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION -NX EQ Endoscope Cabinets-Vertical. See attached document: ATTACHMENT C - Contract Clauses NX EQ Endoscope Cabinets-Vertical. See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Endoscope Cabinets-Vertical. See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Endoscope Cabinets-Vertical. See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ Endoscope Cabinets-Vertical. See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ Endoscope Cabinets-Vertical.
Background
The Department of Veterans Affairs (VA) is seeking to procure Endoscope Drying and Storage Cabinets - Vertical to enhance patient care across its medical centers nationwide. These cabinets are essential for reducing infection risks by removing moisture from endoscopes after high-level disinfection and providing a controlled storage environment.
The procurement falls under the Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program, which aims to include these cabinets in the National Equipment Catalog (NEC). The solicitation is issued as a Request for Proposal (RFP) under solicitation number 36C10G25R0044.
Work Details
The contract involves the supply of Steris® brand name or equal Endoscope Drying and Storage Cabinets - Vertical, which must meet specific salient characteristics. The cabinets should be constructed from materials such as stainless steel, polypropylene, or acrylic for easy cleaning and must utilize HEPA-filtered air for both cabinet circulation and channel purging.
The following items are included in the contract line item numbers (CLINs):
- CLIN 0001: Steris REL650012EM - 6500 SER HEPA DRYING CABINET, 12 SCOPE EXPANSION UNIT
- CLIN 0002: Steris REL650012MU - 6500 SER HEPA DRYING CABINET, 12 SCOPE MAIN UNIT
- CLIN 0003: Steris REL650020EM - 6500 SER HEPA DRYING CABINET, 20 SCOPE EXPANSION UNIT
- CLIN 0004: Steris REL650020MU - 6500 SER HEPA DRYING CABINET, 20 SCOPE MAIN UNIT
- Additional connectors and accessories are also required, such as bronchoscopes holders, endoscope hangers, and various tubing sets compatible with different endoscope brands.
The cabinets must also feature tracking systems for endoscope hang time and come with a minimum one-year warranty on all items.
Place of Performance
The products will be delivered to various VA Medical Centers across the United States.
