NX EQ Blood Fluid Warming Units   2

Solicitation Number: 36C10G25Q0074 Notice Type: Combined Synopsis/Solicitation Synopsis: COMBINED SYNOPSIS/SOLICITATION This is a combined synopsis/solicitation for brand name, or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C10G25Q0074 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Quote (RFQ). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03, dated 17 January 2025. Requirement Description: VA has a requirement to purchase Blood/Fluid Warming Units to deliver patient care at its VA Medical Centers around the country. Blood/Fluid Warming Units are designed for in-line heating of banked blood and blood products to near body temperature (e.g., 95 to 98.6 degrees Fahrenheit) before infusion. These units usually include a disposable bag or coil of tubing and a heat exchanger (e.g., dry heat, radiofrequency, circulating fluid, water bath); some units include temperature controls and/or alarms. This unit has a large, easy-to-read temperature display. A blood fluid warming unit warms blood and other fluids to body temperature to prevent hypothermia and hemolysis. They are used in healthcare facilities for patients who have been in surgery or have experienced trauma. A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Quotes shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing, Product Service Code: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 800 employees. This procurement action is issued Unrestricted Full and Open. This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for 3M Ranger brand name or equal to Blood/Fluid Warming Units as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ BLOOD FLUID WARMING UNITS. All interested companies shall provide a quote for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX EQ BLOOD FLUID WARMING UNITS. The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination. Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision. The FAR provision at 52.212-2, Evaluation -- Commercial Items, and the specific evaluation criteria as attached addenda also applies to this acquisition. The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached. All interested quoters must be registered in the System for Award Management (SAM) prior to submitting a quote. You may access SAM at https://sam.gov/SAM/. Questions regarding this combined synopsis/solicitation are due via email by 4:30 PM EST on May 05, 2025, to Contract Specialist, Jalima Jones at Jalima.Jones@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov. No calls will be accepted. Quotes are due via email by 04:30PM EST on May 12, 2025, to Contract Specialist, Jalima Jones at Jalima.Jones@va.gov and Contracting Officer, Sara Vickroy at Sara.Vickroy@va.gov No calls will be accepted. SCOPE OF WORK The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the BLOOD FLUID WARMING UNITS product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. Blood/Fluid Warming Units are designed for in-line heating of banked blood and blood products to near body temperature (e.g., 95 to 98.6 degrees Fahrenheit) before infusion. These units usually include a disposable bag or coil of tubing and a heat exchanger (e.g., dry heat, radiofrequency, circulating fluid, water bath); some units include temperature controls and/or alarms. This unit has a large, easy-to-read temperature display. A blood fluid warming unit warms blood and other fluids to body temperature to prevent hypothermia and hemolysis. They are used in healthcare facilities for patients who have been in surgery or have experienced trauma. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide Blood Fluid Warming Units to be used by VHA clinicians throughout the United States and its territories. The period of performance is for one 12-month base period with four 12-month option periods. 2. REQUIREMENT This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal which requires the offeror indicate that each product being offered as an equal product to the 3M Ranger or equal, Blood Fluid Warming Units. For each equal product, the offeror must include a description reflecting the salient characteristics (SCs) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer, and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements. The following line item comprise the Blood Fluid Warming Units product line: Contract Line Item# Brand Name Part Number Description 0001 3MRanger 24500 3M Ranger Blood/Fluid Warming Unit The Department of Veterans Affairs (VA) is seeking vendors who can provide 3M Ranger or equal, Blood Fluid Warming Units as listed above which meet all the following salient characteristics. The Government intends for offerors to include all ancillary items, to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A - Price Cost Schedule) of the solicitation. Additionally, responses can include any additional product and other product-related services necessary to obtain the supplies as required that may be beneficial and essential to the functionality of the proposed solution. These items must be clearly identified by brand name and part number. When offerors include their additional proposed product items/services, these items may be considered for evaluation and must be captured in the vendor s pricing volume with an estimated quantity of zero. SC # SALIENT CHARACTERISTICS METHOD OF EVALUATION APPLICABLE CLINS PAGE # WHERE SC IS FOUND IN TECHNICAL LITERATURE SC 1 Ability to warm blood and blood products to 40 C 2 C Literature Review 0001 SC 2 Has Temperature Display Literature Review 0001 SC 3 Has Audible alarm Literature Review 0001 SC 4 Utilizes dry heat for warming process Literature Review 0001 SC 5 Able to operate on AC Power (120 V 60 Hz) Literature Review 0001 Vendors may quote any product solution or configuration so long as they meet the SCs. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this combined synopsis/solicitation.