Background
The Department of Veterans Affairs, Network Contracting Office (NCO) 19, located in Greenwood Village, CO, intends to award a sole source procurement to Cadwell Industries, Inc., a large business manufacturer based in Kennewick, WA. The contract aims to replace the current polysomnography system at the Fort Harrison VA Sleep Lab, which is discontinued and no longer supported.
Cadwell's Easy III PSG system is the only commercially available sleep system that meets all VA-defined salient characteristics and validated workflows as documented in the Sleep Lab Deployment Guide v3.2.
Work Details
The contract includes the delivery of 4 units of the Cadwell Easy III PSG System. This system encompasses amplifiers, cameras, acquisition workstations, scoring software, HL7 interfaces, installation, and training.
The salient features of the Easy III PSG system include:
A. Proprietary amplifier design with physiological channel integration and VA-approved firmware.
B. HL7 workflow compatibility validated for HL7 V2.x MLLP messaging.
C. Infrastructure compatibility with prior VISN deployments requiring no new training or security review.
D. Security and hardening documentation provided by Cadwell.
E. Compliance with required signal channels, A/V sync, latency, VLAN/QoS requirements.
Period of Performance
09/30/2026 – 09/29/2027
Place of Performance
Fort Harrison VA Sleep Lab
Bidder Requirements
Cadwell is the only authorized service provider for its products in the United States. No other entities are authorized to provide service or maintain Cadwell products according to their specifications. The selection of Cadwell is justified due to their unique capabilities and compliance with all mandatory requirements.
In accordance with FAR 13.106-1(b)/8.405-6(a)(2), this Notice of Intent is to inform all parties the Department of Veterans Affairs, Network Contracting Office (NCO) 19 located at 6162 South Willow Drive Suite 300, Greenwood Village, CO 80111 intends to award a sole source procurement for the following requirement to the large business manufacturer, Cadwell, located at 909 North Kellogg Street, Kennewick, WA 99336: ITEM # DESCRIPTION OF SERVICE QUANTITY UNIT OF ISSUE 0001 Cadwell Easy III PSG System Period of Performance: 9/30/2026 9/29/2027 4 EA The Fort Harrison VA Sleep Lab requires the replacement of the current polysomnography system that is discontinued and no longer supported. Replacement with the Cadwell III PSG system including amplifiers, cameras, acquisition workstations, scoring software, HL7 interfaces, installation, and training is required. Single-Source Justification Authority: FAR 6.302-1 Only One Responsible Source. 1. Basis for Single-Source Selection (Cadwell Industries, Inc.) Cadwell s Easy III PSG system is the only commercially available sleep system that meets all VA-defined salient characteristics, validated workflows, and network/security constraints documented in the Sleep Lab Deployment Guide v3.2. Cadwell Industries, Inc., (manufacturer) and Cadwell Laboratories, Inc. (serviceprovider) are collectively known as "Cadwell". Cadwell is the only authorized service provider of Cadwell products, including the Easy III PSG. As the manufacturer, and sole service provider, Cadwell trains and equips Technicians to perform all maintenance and repairs required for our products. There are no other entities in the United States that are authorized to provide service for Cadwell products. No other entities maintain technical support personnel who are regularly trained to service and maintain Cadwell products in accordance with our specifications. A. Proprietary amplifier design: The Easy III amplifier provides proprietary physiological channel integration, deterministic DSCP traffic behavior, and VA-approved firmware. B. HL7 workflow compatibility: Cadwell is the only vendor validated for HL7 V2.x MLLP messaging to the Compass Router (10.157.17.38) and VA-standard routing workflows. C. Infrastructure compatibility: Cadwell matches prior VISN deployments and requires no new training, security review, or workflow changes. D. Security and hardening: Cadwell is the only vendor that provided complete Defender exclusions, patch cycles, and hardening documentation. E. Salient characteristics compliance: Only Cadwell met all required signal channels, A/V sync, latency, VLAN/QoS requirements, and export format standards. 2. Summary of Market Research Findings: Four vendors were evaluated. Only Cadwell met 100% of mandatory requirements. Other vendors lacked validated HL7 workflows, proper QoS handling, or security documentation. 3. Impact of Not Using Cadwell: Attempting competition would delay deployment 12 18 months, increase costs, and introduce cybersecurity risk. 4. Fair and Reasonable Price: Pricing aligns with prior VISN purchases and historical benchmarks. Conclusion: Based on technical requirements, interoperability, security needs, and market research, Cadwell is the only responsible source capable of providing a compliant PSG system for the Fort Harrison VA Sleep Lab. FAR 6.302-1 single-source procurement is justified. The associated North America Classification Systems (NAICS) Code is 339112 and the Business Size Standard is 1,000 Employees. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. Interested parties may identify their interest and capability to respond to this requirement no later than 12:00 PM Local Mountain Time, Tuesday, September 22nd, 2026. Information received in response to this notice must clearly demonstrate the capability of meeting the Government s need as stated above. Include any relevant information (specifications, cut sheets, brochures, capability statement, etc.) confirming the ability to supply the products and/or any services outlined in this notice. Responses to this notice are to be sent to barron.long@va.gov. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. The Government is not responsible for any potential costs incurred from interested parties desiring to respond to this notice.
