THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. STATEMENT OF WORK Scope: The Department of Veteran Affairs Loma Linda Healthcare system is looking to purchase 53 Lifeline Emergency Medical Crash Carts designed for rapid response during code or resuscitation events at the hospital. Crash carts must be equivalent to Medline Product# MDRLECCRP; all equivalent crash carts must meet listed salient/functional salient characteristics. Place of Performance: Department of Veterans Affairs VA Loma Linda Healthcare System 11201 Benton Street Loma Linda, CA 92357 Deliverables: CLIN Description/Model Number Qty UOM 0001 Crash Carts that meet all salient characteristics equivalent to Medline Product MDRLECCRP5 53 EA 0002 3 Drawer/Divider Kit 159 EA 0003 Installation/Set-up 1 JB The VAAR 852.212-71 Gray Market and Counterfeit Items Clause applies on this acquisition. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other documents from the OEM signed. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer s products. This letter must be on the manufacturer s letterhead and contains the signature of an authorized official for the manufacturer. Salient Characteristics: NOTE: Potential quoters must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is quoter s responsibility to demonstrate its quote meeting the salient physical and functional characteristics included in this solicitation. If the quote does NOT demonstrate, the quote will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested. Crash carts must have following salient/functional characteristics: Must have a minimum of three 3-drawers with divider tray and dividers Must have a minimum of one 6"-drawer with divider tray and dividers Must have a minimum of one 9"-drawer space Must have a Top cavity tray Must have a minimum of three locking side bins Must have a Single glove box holder Must have a Cord Manager Must have an adjustable defibrillator tray Must have a suction pump shelf Must have a backboard with front assembly kit Must have casters for mobility Must have: Fifth wheel steering assist for improved maneuverability Must have an IV pole with cart mount Overall dimension of crash cart must not exceed: 22-5/8" W 38" L 42-1/8" H Installation: The contractor is required to manage and coordinate installation at the VA Loma Linda Healthcare System with the designated Point of Contact (POC). On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Pacific local Time), Monday through Friday, and excluding Federal Holidays. The contractor is required to define the need for a staging area to accommodate item assembly and installation, if needed. This information must be provided and confirmed by the designated POC. The contractor is required to provide tools, labor, and materials to complete assembly and installation of the items detailed under this document. Personnel performing installation services must be fully qualified, competent technicians. Fully qualified and competent is defined as factory trained and verified by the Original Equipment Manufacturer (OEM). The contractor must protect all finished spaces and surfaces as required from delivery and installation damage. The contractor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The contractor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor s (or associated sub-contractors) installation. During the entire duration of assembly and installation, the contractor shall have a competent representative on-site as the contractor s contact and serve as the interface between the contractor and the VA designated VA POC. On-site representative can be the installer. All instructions provided from the designated POCs to the representative will be binding as if given to the vendor s main POC. The VA designated POCs may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract. During the performance of this contract, work will be carried out on VA Loma Linda premises. The contractor will perform all work in such a manner that will cause a minimum interference with VA Loma Linda operations and the operations of other contractors on the premises. The project may be an active construction site during delivery and installation. The contractor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The contractor will assume responsibility for taking precautions for the contractor s (and associated subcontractors ) employees, agents, licensees, and permittees. The contractor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests). The contractor is responsible for ensuring that everything is installed and working properly after installation. The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: Interested contractors MUST answer all questions below. If not, your interest/email will be considered non-responsive and not consider for acquisition decisions. (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, July 17, 2026, by 10AM Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.
