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Barcode Scanner Supply VISN

ID: 36C26326Q0721 • Type: Presolicitation • Match:  90%
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Description

Page 2 of 2 This is a Notice of Sources Sought published in accordance with Federal Acquisition Regulation (FAR) 5.101(a)(1) requiring the dissemination of information regarding proposed contract actions. This Notice is for a proposed award of a sole source firm fixed price contract to the following contractor in support of the purchase of Zebra Bar-code Scanners for our Censitrac Sterile Processing's Instrument Tracking Systems. The location of the installation will be at our listed VISN 23 locations. Censis Technologies, Inc. 4031 Aspen Grove Drive STE 350 Franklin, Tennessee 37067 This is done under authority of 41 U.S.C. 3304(a)(1), as implemented by FAR 6.302-1: Only one source and no other supplies or services will satisfy agency requirements. This is not a request for competitive quotes. Market research revealed that only Censis Technologies can provide the Zebra scanners that are compatible with Censitrac. A sole source letter from the original equipment manufacturer, Zebra Technologies, states that Censis Technologies is the sole vendor for the Zebra DS3678-DP2F403VTNA Wireless scanner, STB3678-C141E8NA cradle, and DS3608-DP20373VTNA wired scanner. These scanner models are the only Zebra rugged handheld DPM devices certified by Censis for use with Censitrac software. The North American Industry Classification System (NAICS) code for this service is 339112 - Electromedical and Electrotherapeutic Apparatus Manufacturing (PSC) is 6515: Medical and surgical instruments, equipment, and supplies. While this synopsis does not constitute a solicitation, interested vendors may identify their interest and capability to satisfy the requirement, including documentation from the proprietary rights holder Zebra Technologies that such contractor could provide this service as an authorized reseller, authorized dealer or third party. All responsible sources may submit a capability statement and completed Buy American Certificate which shall be considered by the agency by e-mailing such statement and supporting documentation to Michael Wicht, Contracting Specialist, at michael.wicht@va.gov. No phone calls please. Please indicate Response to Zebra Bar-code Scanners in subject line of e-mail. Such documentation will be reviewed solely for the purpose of determining whether or not to conduct the procurement on a competitive basis. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government under authorities cited above.
Background
This contract is issued by the Department of Veterans Affairs, specifically the Network Contracting Office 23, to support the purchase of Zebra Bar-code Scanners for Censitrac Sterile Processing's Instrument Tracking Systems. The sole source award is proposed to Censis Technologies, Inc., located at 4031 Aspen Grove Drive STE 350, Franklin, Tennessee 37067. The contract is justified under the authority of 41 U.S.C. 3304(a)(1), indicating that only one source can satisfy the agency's requirements.

Work Details
The contract involves the supply of specific Zebra barcode scanners that are compatible with Censitrac software. The models to be supplied include:
- Zebra DS3678-DP2F403VTNA Wireless scanner
- STB3678-C141E8NA cradle
- DS3608-DP20373VTNA wired scanner
These models are the only rugged handheld DPM devices certified by Censis Technologies for use with Censitrac software.

Place of Performance
VISN 23 locations Minneapolis VA Health Care System Minneapolis MN 55417 UNITED STATES

Bidder Requirements
Interested vendors must provide documentation from Zebra Technologies confirming their status as an authorized reseller or dealer to be considered for this contract. This includes submitting a capability statement and a completed Buy American Certificate.

Incumbent Analysis (see Incumbents section for more detail)
The prior award 36C25526P0238 was awarded to Censis Technologies for “CENSITRAC ZEBRA 2D BARCODE SCANNERS” in the amount of $24,816 (06/26/26–07/31/26). The current notice similarly seeks Zebra barcode scanners specifically compatible with Censitrac sterile processing instrument tracking systems for VISN 23 locations, and it references the same type of Zebra scanner models certified for use with Censitrac. This suggests the requirement may be a continuation or follow-on purchase of the same Censitrac-integrated scanner hardware.

Overview

Response Deadline
July 14, 2026, 12:00 p.m. EDT Due in 6 Days
Posted
July 7, 2026, 11:06 a.m. EDT
Set Aside
None
Place of Performance
VISN 23 locations Minneapolis VA Health Care System Minneapolis, MN 55417 United States
Source

Current SBA Size Standard
1000 Employees
Pricing
Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
$40,000 - $180,000 (AI estimate)
Odds of Award
84%
Signs of Shaping
The solicitation is open for 7 days, below average for the VISN 23: Midwest Health Care Network.
On 7/7/26 VISN 23: Midwest Health Care Network issued Presolicitation 36C26326Q0721 for Barcode Scanner Supply VISN due 7/14/26. The opportunity was issued full & open with NAICS 339112 and PSC 6515.
Primary Contact
Title
Contract Specialist
Name
Michael Wicht   Profile
Phone
(402) 996-3630

Documents

Posted documents for Presolicitation 36C26326Q0721

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NETWORK CONTRACT OFFICE 23 (36C263)
FPDS Organization Code
3600-00263
Source Organization Code
100183219
Last Updated
July 7, 2026
Last Updated By
Michael.Wicht@va.gov
Archive Date
Aug. 13, 2026