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UPS Battery Replacement

ID: 36C26227Q0064 • Type: Synopsis Solicitation • Match:  85%
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Description

Background
The Department of Veterans Affairs (VA) is seeking a contractor to provide replacement batteries for the Main Server UPS at the VA San Diego Healthcare System. This contract aims to ensure continuous operation of vital information technology systems by replacing aging batteries that have surpassed their recommended lifespan. The project is critical for maintaining operational integrity during power outages and preventing data loss or equipment damage.

Work Details
The contractor will be responsible for the removal and installation of 60 UPS batteries, specifically C&D Technologies model UPS12-545PLP, which are required to maintain the functionality of the UPS system. The work includes:
1. Verifying UPS operational status before battery replacement.
2. Switching UPS from Inverter to Maintenance Bypass.
3. Locking out/tagging out primary feed and ensuring no power at the UPS.
4. Removing old batteries and installing new ones with proper torque specifications.
5. Documenting the installation process and submitting a service report in both hard copy and electronic format.
6. Proper disposal of old batteries at an approved hazardous waste facility.

Salient Characteristics for Batteries:
- Battery Manufacture: C&D Technologies
- String Voltage: 360
- Float Voltage: 410
- Rated AMP Hour: 123
- Watts Per Cell: 506
- Annual Torque Specification: 60 In - Lbs.

Period of Performance
365 days from award date.

Place of Performance
VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 92161.

Bidder Requirements
This solicitation is a total small business set-aside. Bidders must be certified to perform battery replacement services and must obtain all necessary licenses required for this work. Contractors are required to maintain personal liability and property damage insurance as prescribed by federal laws.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on contract 47QSMS25D00A4-36C26226F0223 awarded to Batteries Plus for $96,888 (04/16/26–10/20/26) for “UPS BATTERY REPLACEMENT FOR OIT SERVERS.” The current RFQ similarly calls for replacement of UPS batteries at the San Diego VA Medical Center, including removal/installation and related service documentation, which suggests the prior work is a like-for-like continuation of UPS battery replacement services for VA server/IT power protection.

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. 1.A. Project Title: UPS Battery Replacement 1.B. Project Location: San Diego VA Medical Center, 3350 La Jolla Village Drive, San Diego CA, 92161 1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26227Q0064. 1.D. Set Aside: This solicitation is SB total set-aside 1.E. Applicable NAICS code: 335910 Battery Manufacturing 1.F. Small Business Size Standard: 1250 Employees 1.G. Type of Contract: Firm Fixed Price 1.H. Period of Performance: 365 days from award of date 2. Key solicitation milestones are: 2.A. Submit any questions regarding this procurement via email to victor.oliveros@va.gov no later than 12:00 Pacific Local Time, November 4, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov. 2.B. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit the enclosed SF 1449 via email no later than 15:00 Pacific Local Time, November 10, 2026, to victor.oliveros@va.gov . Ensure the following are completed and/or included in the offer packet: 2.B.1. SF 1449 page 1, 2.B.1.a. Section B.1 - Vendor Information with SAM UEI Number 2.B.1.b. Section B.1 - Acknowledgement of amendments 2.B.1.c. Section B.3 - Schedule of Supplies identifying specific manufacturer and model number being offered 2.B.1.d. Section B.4 - Delivery Schedule 2.B.1.e. Section C.4 - VAAR 852.219-78 VA Notice of Limitations on Subcontracting- Certificate of Compliance of Supplies and Products 2.B.1.f. Section E.5 - FAR 52.212-3 Offeror Representations and Certifications Commercial Items

Overview

Agency
VISN 22: Desert Pacific Healthcare Network (VISN-22) [VA - VHA]
Response Deadline
Due in 19 Days
Posted
Set Aside
Small Business (SBA)
NAICS
335910 - Battery Manufacturing
PSC
6135 - Batteries, Nonrechargeable
Place of Performance
VA San Diego Healthcare System San Diego, CA 92161 United States
Source
Open
Current SBA Size Standard
1250 Employees
Pricing
Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
On 10/22/26 VISN 22: Desert Pacific Healthcare Network issued Synopsis Solicitation 36C26227Q0064 for UPS Battery Replacement due 11/10/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 335910 (SBA Size Standard 1250 Employees) and PSC 6135.
Primary Contact
Title
Contracting Officer
Name
Victor Oliveros   Profile
Email
victor.oliveros@va.gov
Phone
None

Documents

Posted documents for Synopsis Solicitation 36C26227Q0064

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 262-NETWORK CONTRACT OFFICE 22L (36C262)
FPDS Organization Code
3600-00262
Source Organization Code
100173469
Last Updated
Last Updated By
victor.oliveros@va.gov
Archive Date