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Engineering Radios-Tulsa Chip-In Pkg 881

ID: 36C24W26Q0006 • Type: Sources Sought • Match:  85%
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Description

The Department of Veterans Affairs (VA), is seeking sources for the following procurement: THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation. The purpose of this Sources Sought Notice is to obtain information regarding the item availability and capability of all qualified sources to perform a potential requirement in the future. The responses received from interested sources will assist the Government in determining the appropriate acquisition method. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. All information received in response to this notice will be treated as proprietary and will not be shared with other interested parties. Respondents are solely responsible for all expenses associated with responding to this Sources Sought Notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice does not obligate the Government to award a contract. PSC Code: 5810 NAICS Code: 334220 The Department of Veterans Affairs, RPOW Activations Division, is conducting market research to identify potential sources which can provide the following: Contractor must provide Brand Name or Equal to the products listed below: 0001 SLR 8000 Base Radio or equal Quantity: 1 UHF 400-470MHz frequency band 0002 Duplexer Motorola CA02985AA or equal Quantity: 1 0003 Wireline Motorola CA02996AA or equal Quantity: 1 0004 Preselector Motorola CA02989AA or equal Quantity: 1 0005 Base station operation Motorola CA03000AA or equal Quantity: 1 0006 UHF 400-470MHz frequency band Motorola CA02962AA or equal Quantity: 1 0007 Power Cable DC Motorola CA02971AA or equal Quantity: 1 0008 Misc. Parts / Equipment 0009 Mototrbo R2 400-480M 4W NKP Handheld Radio or equal Quantity: 40 Frequency 400-480 MHz UHF Channel spacing 12.5 / 25.01 kH Channel capacity 64 Battery life 17 Hours (one potential work shift without recharging) Operating temperature* -22 F to 140 F Dust and water intrusion IP55 Salt fog Per MIL-STD 810C/D/E/F/G/H Humidity Per MIL-STD 810C, D, E, F, G, H Thermal shock Per MIL-STD 810C, D, E, F, G, H Electrostatic discharge IEC 61000-4-2 Level 4 The radio delivers a clear signal. Transmit Interrupt The radio uses the same accessories as other units in that particular brand and does not require unique adapters for regular use or adding accessories. 0010 Standard Charger Quantity: 40 Charger for Handheld Radio 120v Nema 5-15 0011 Standard Lion Battery Quantity: 40 Battery for Handheld Radio 0012 UHF Antenna Quantity: 40 Antenna for Handheld Radio 0013 Standard Medium Model Box Quantity: 40 Box for Handheld Radio 0014 Device Programming Quantity: 1 Programming of all devices 0015 Device Installation Quantity: 1 Installation of all devices Full operational testing of system upon completion of installation with in-service provided to Facility Personnel. 0016 Service Plan (40 devices x 5 years) Quantity: 5 years Minimum of 5-year local service agreement for technical support, updates and repair service, (local within an hour drive). 5-year warranty on all components RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Business Name Business Address Point of Contact, name, phone number and e-mail address SAM EUID # NAICS Code Business Size Business Type Capability statement Product country of origin GSA/FSS Contract Number if applicable Please respond via email to Martin Torres at martin.torres@va.gov. The response due date for this information is Monday, December 01, 2025, at 2:00PM CST
Background
The Department of Veterans Affairs (VA) is seeking sources for the procurement of two-way handheld radios and supporting equipment as part of a market research initiative. The goal is to identify qualified sources capable of supplying and installing a turn-key radio communication solution at the new James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. This facility is currently being renovated and will require effective communication systems for maintenance and emergency operations. The contractor will need to provide equipment that meets the VA's mission requirements.

Work Details
The contractor must provide Brand Name or Equal products as follows:

1. SLR 8000 Base Radio – or – equal
- Quantity: 1
- UHF 400-470MHz frequency band

2. Duplexer Motorola CA02985AA – or – equal
- Quantity: 1

3. Wireline Motorola CA02996AA – or – equal
- Quantity: 1

4. Preselector Motorola CA02989AA – or – equal
- Quantity: 1

5. Base station operation Motorola CA03000AA – or – equal
- Quantity: 1

6. UHF 400-470MHz frequency band Motorola CA02962AA – or – equal
- Quantity: 1

7. Power Cable DC Motorola CA02971AA – or – equal
- Quantity: 1

8. Miscellaneous Parts / Equipment.

9. Mototrbo R2 400-480M 4W NKP Handheld Radio – or – equal
- Quantity: 40
- Frequency: 400-480 MHz UHF
- Channel spacing: 12.5 / 25.01 kH
- Channel capacity: 64
- Battery life: 17 Hours
- Operating temperature: -22 °F to 140 °F
- Dust and water intrusion: IP55
- Salt fog, humidity, thermal shock per MIL-STD specifications.
- Electrostatic discharge IEC 61000-4-2 Level 4.
- The radio delivers a clear signal with transmit interrupt capability.
10. Standard Charger for Handheld Radio
- Quantity: 40
- Specifications: 120v Nema 5-15.
11. Standard Lion Battery for Handheld Radio
- Quantity: 40.
12. UHF Antenna for Handheld Radio
- Quantity: 40.
13. Standard Medium Model Box for Handheld Radio
- Quantity: 40.
14. Device Programming
- Quantity: 1.
15. Device Installation
- Quantity: 1, including full operational testing upon completion.
16. Service Plan (40 devices x 5 years)
- Minimum of a local service agreement for technical support, updates, and repair service, with a warranty on all components.

Period of Performance
The equipment installation must be completed within 60 days after receipt of order (ARO).

Place of Performance
James Mountain Inhofe VA Medical Center, located at 440 S Houston Ave, Tulsa, Oklahoma, ZIP Code: 74127.

Overview

Response Deadline
Dec. 1, 2025, 3:00 p.m. EST Past Due
Posted
Nov. 13, 2025, 12:22 p.m. EST
Set Aside
None
Place of Performance
James Mountain Inhofe VA Medical Center Tulsa, OK 74127 United States
Source

Current SBA Size Standard
1250 Employees
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$180,000 - $300,000 (AI estimate)
Odds of Award
44%
Signs of Shaping
56% of similar contracts within the Veterans Health Administration had a set-aside.
On 11/13/25 VISN 21: Sierra Pacific Network issued Sources Sought 36C24W26Q0006 for Engineering Radios-Tulsa Chip-In Pkg 881 due 12/1/25. The opportunity was issued full & open with NAICS 334220 and PSC 5810.
Primary Contact
Title
Contract Specialist
Name
Martin Torres   Profile
Phone
None

Documents

Posted documents for Sources Sought 36C24W26Q0006

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > RPO WEST (36C24W)
FPDS Organization Code
3600-00240W
Source Organization Code
100176748
Last Updated
Dec. 16, 2025
Last Updated By
Martin.Torres@va.gov
Archive Date
Dec. 15, 2025