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Request for Information - Wood Utility Poles   2

ID: 89503324QWA000269 • Type: Sources Sought
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Description

Request for Information - Wood Utility Poles
Western Area Power Administration (WAPA), Sierra Nevada Region (SNR) is issuing this Request for Information (RFI) to determine the availability of small business firms and other-than-small business firms that have the capability of providing wooden utility poles as described in attached specifications.
WAPA anticipates a Firm-Fixed Price contract with a period of performance of approximately one year. WAPA anticipates an IDIQ contract or a PO with a Base quantity of 69 poles to be delivered as soon as possible after award, with an Option of 22 additional poles possibly exercised at established contract prices within the year.
This RFI is for market research purposes only. WAPA is NOT seeking competitive quotes at this time. This RFI does not constitute a Request for Quote (RFQ), Request for Proposal (RFP), or Invitation for Bid (IFB). No reimbursement will be made for any costs associated with providing information to this RFI or any follow-up information requests.
Interested parties having ability to meet this requirement are encouraged to provide feedback via email to Angela Xavier at xavier@WAPA.GOV by 7/29/24, 14:30 Pacific Time. Phone calls will not be accepted. Please provide your response to the following:
1) Please fill out and return RFI Attachment 2 - Estimated Pricing Table.
Also provide answers to the following:
2) Offeror's name, UEI #, CAGE, address, point of contact, phone number, and e-mail address.
3) Offeror's Business Size and type of Small Business, if applicable (Small Business, Woman-Owned Small Business, HUBZone, Service-Disabled Veteran Owned and/or 8(a).
4) Whether your company is a manufacturer or a distributer.
If you are a manufacturer, please provide the names of any authorized small distributors.
If you are a distributor, please state the manufacturer(s) of the poles you sell. Please provide any authorized distributor letters.
5) Offeror's capability to deliver requirements described in Attachment 1 Specifications Please provide specific project experience. Each project should be briefly summarized.
6) Lead time(s) After Receipt of Order (ARO) for Delivery.
7) GSA Contract information if poles are available on your GSA schedule.
8) Warranty information.
Background
The Western Area Power Administration (WAPA), Sierra Nevada Region (SNR) is conducting this Request for Information (RFI) to assess the availability of small and other-than-small business firms capable of supplying wooden utility poles as per the attached specifications.

The goal of this RFI is to gather market research data; it is not a solicitation for competitive quotes.

Work Details
WAPA anticipates a Firm-Fixed Price contract with a period of performance of approximately one year. The expected contract structure includes an Indefinite Delivery Indefinite Quantity (IDIQ) contract or a Purchase Order (PO) with a base quantity of 69 wooden utility poles to be delivered as soon as possible after award. Additionally, there is an option for 22 more poles that may be exercised at established contract prices within the year.

Specific details requested from interested parties include:
1) Completion and return of RFI Attachment 2 - Estimated Pricing Table.
2) Offeror's name, UEI #, CAGE, address, point of contact, phone number, and email address.
3) Offeror's Business Size and type if applicable (e.g., Small Business, Woman-Owned Small Business, HUBZone, Service-Disabled Veteran Owned, or 8(a)).
4) Clarification on whether the company is a manufacturer or distributor. If a manufacturer, names of authorized small distributors are requested; if a distributor, the manufacturers of the poles sold must be stated along with any authorized distributor letters.
5) Capability to deliver requirements as described in Attachment 1 – Specifications with summaries of specific project experience.
6) Lead time(s) After Receipt of Order (ARO) for delivery.
7) GSA Contract information if poles are available on GSA schedule.
8) Warranty information.

Period of Performance
Approximately one year.

Place of Performance
Delivery locations will be determined based on contract award.

Overview

Response Deadline
July 29, 2024, 5:30 p.m. EDT Past Due
Posted
July 22, 2024, 2:24 p.m. EDT (updated: July 22, 2024, 3:27 p.m. EDT)
Set Aside
None
Place of Performance
Not Provided
Source
SAM

Current SBA Size Standard
500 Employees
Pricing
Fixed Price
Est. Level of Competition
Low
Odds of Award
19%
Vehicle Type
Indefinite Delivery Contract
Signs of Shaping
The solicitation is open for 7 days, below average for the Department of Energy.
On 7/22/24 Department of Energy issued Sources Sought 89503324QWA000269 for Request for Information - Wood Utility Poles due 7/29/24. The opportunity was issued full & open with NAICS 321215 and PSC 5510.
Primary Contact
Name
Xavier, Angela   Profile
Phone
(916) 353-4051

Documents

Posted documents for Sources Sought 89503324QWA000269

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Additional Details

Source Agency Hierarchy
ENERGY, DEPARTMENT OF > ENERGY, DEPARTMENT OF > WESTERN-SIERRA NEVADA REGION
FPDS Organization Code
8900-00068
Source Organization Code
100167430
Last Updated
Aug. 13, 2024
Last Updated By
Stripes@hq.doe.gov
Archive Date
Aug. 13, 2024