Regulated Medical Waste Disposal FARGO VA HCS POP BASE: 07/01/2025 - 06/30/2026

ID: 36C26325Q0584 • Type: Synopsis Solicitation

Description

Posted: April 10, 2025, 11:36 a.m. EDT

AMENDMENT FOR REGULATED MEDICAL Waste Services for Fargo VA Health Care System and all CBOCs included in the Statement of Work

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures).

This announcement constitutes the only solicitation, quotes are being requested.

Solicitation number 36C26325Q0584 00002 is issued as a request for quotes (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-02.

This procurement is a FULL and OPEN Competition. Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov) and the Small Business Administration Veteran Certification website (Veteran Small Business Certification (sba.gov)).

Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 562211 with a size standard of $47 Million.

A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation.

The VA anticipates one firm fixed price contract award to provide services to FARGO VA Health Care System, 2101 Elm Street North FARGO, ND 58102-2417

FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document.

FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document.

Additional requirements are listed within the attached solicitation document.

The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

Quotes are due to the Contracting Office by 10:00am CST, 04/25/2025. Quotes are required to be emailed to Alberta.Mickells@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing.

Alberta Mickells, Contracting Specialist, at Alberta.Mickells@va.gov for information regarding the solicitation.

End of Solicitation

Posted: March 26, 2025, 3:36 p.m. EDT

Posted: March 21, 2025, 12:44 p.m. EDT

Posted: March 21, 2025, 12:24 p.m. EDT

Background
The Fargo VA Health Care System is seeking a contractor to provide regulated medical waste services, which include the collection, transportation, treatment, and disposal of infectious, sharp, and trace chemotherapy waste. This contract aims to ensure compliance with federal and state regulations regarding hazardous waste management.

Work Details
The contractor will provide all labor and materials necessary for the following services:
- Collection and disposal of regulated medical waste (RMW) at various locations including the Fargo VA Health Care System main campus and multiple Community Based Outpatient Clinics (CBOCs).

- Estimated quantities of waste include:
- Fargo VA Health Care System: 62,000 pounds (daily collection)
- Bemidji CBOC: 700 pounds (bi-weekly)
- Bismarck CBOC: 1,000 pounds (bi-weekly)
- Devils Lake CBOC: 150 pounds (bi-weekly)
- Additional CBOCs with varying weights collected bi-weekly.

- The contract includes a base year from April 1, 2025 to March 31, 2026, with four option years extending through March 31, 2030.

- All containers used for waste must be reusable, odor-free, leak-proof, fire-retardant, and sanitized prior to drop-off. Containers must be lined with appropriate waste bags and labeled according to regulatory standards.

Period of Performance
Base Year: April 1, 2025 – March 31, 2026; Option Year 1: April 1, 2026 – March 31, 2027; Option Year 2: April 1, 2027 – March 31, 2028; Option Year 3: April 1, 2028 – March 31, 2029; Option Year 4: April 1, 2029 – March 31, 2030.

Place of Performance
Fargo VA Health Care System located at 2101 Elm Street North Fargo ND; additional locations include Bemidji CBOC in Minnesota and various other CBOCs across North Dakota.

Overview

Agency

VISN 23: Midwest Health Care Network (VISN-23) [VA - VHA]

Response Deadline

April 25, 2025, 11:00 a.m. EDT (original: March 28, 2025, 11:00 a.m. EDT) Past Due

Posted

March 21, 2025, 12:24 p.m. EDT (updated: April 10, 2025, 11:36 a.m. EDT)

Set Aside

None

NAICS

562211 - Hazardous Waste Treatment and Disposal

PSC

4235 - Hazardous Material Spill Containment And Clean-Up Equipment And Material

Place of Performance

Department Of Veterans Affairs FARGO VA Health Care System ND 58102 United States

Source

SAM

Current SBA Size Standard

$47 Million

Pricing

Fixed Price

Est. Level of Competition

Low

Est. Value Range

Experimental

<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)

Vehicle Type

Blanket Purchase Agreement

Signs of Shaping

67% of similar contracts within the Veterans Health Administration had a set-aside.

On 3/21/25 VISN 23: Midwest Health Care Network issued Synopsis Solicitation 36C26325Q0584 for Regulated Medical Waste Disposal FARGO VA HCS POP BASE: 07/01/2025 - 06/30/2026 due 4/25/25. The opportunity was issued full & open with NAICS 562211 and PSC 4235.

Primary Contact

Title

Contract Specialist

Name

Alberta Mickells Profile

alberta.mickells@va.gov

Phone

(402) 995-3081

Question & Answer

Incumbent or Similar Awards

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Potential Bidders and Partners

Awardees that have won contracts similar to Synopsis Solicitation 36C26325Q0584

Additional Details

Source Agency Hierarchy

VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NETWORK CONTRACT OFFICE 23 (36C263)

FPDS Organization Code

3600-00263

Source Organization Code

100183219

Last Updated

April 10, 2025

Last Updated By

alberta.mickells@va.gov

Archive Date

Aug. 2, 2025