Rental of Two Chillers for One Year   2

Background
The Department of Veterans Affairs is issuing this contract for the rental of two air-cooled chillers for one year at the Charles George VA Medical Center (CGVAMC). This contract is necessary due to the disrepair of the cooling system in Building 15 and the decommissioning of Chiller #2, which serves much of the main facility.

The goal is to provide essential cooling services while permanent repairs and replacements are planned and executed.

Work Details
The contractor will provide the following items:
1. 100 Ton Low Temp Chiller Weekly Rental - Quantity: 52 Weeks
2. 400 Ton Low Temp Chiller Weekly Rental - Quantity: 52 Weeks
3. 4' X 25' ft. Chiller Hose Camlock - Quantity: 6 Each
4. 4/0 Camlock Cable 50' ft. - Quantity: 8 Each
5. 4/0 Female Pig Tail 6' ft. - Quantity: 12 Each
All items are to be delivered to Charles George VAMC, Asheville, NC, with a contract period from December 11, 2026, to December 10, 2027.

Period of Performance
12/11/2026 - 12/10/2027

Place of Performance
Charles George VA Medical Center, 1100 Tunnel Road, Asheville, NC 28805

Bidder Requirements
Bidders must be verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) at the time of quote submittal. They must also comply with all relevant safety and environmental regulations and have necessary licenses or certifications for operating chillers.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity for rental of two air-cooled chillers at the Charles George VA Medical Center appears to have a confirmed incumbent, with multiple prior contracts awarded to Sunbelt Rentals under 36C24626P0616 ($219,785; 04/29/26–09/17/26), 36C24626P1084 ($136,761; 09/18/26–12/11/26), and earlier emergency chiller rental awards such as 36C24625P1276 ($112,623; 07/03/25–09/24/25). The prior work is described as chiller rental/emergency chiller rental and aligns with the same facility and cooling need, suggesting continuity of temporary chiller support while permanent repairs or replacements are planned.