3rd BN, POAM/GROW EVENTS 4TH QTR   2

Background
Fort Carson, Department of the Army, intends to award a Firm-Fixed-Price purchase order in support of Preservation of the Force and Family (POTFF) and Soldier and Family Ministry Program (SFMP) Holistic Performance Optimization Training retreats.
The contract will support the 10th Special Forces Group (Airborne) mission to build and strengthen service member and family resilience and readiness through non-personal event coordination services at three quarterly weekend retreats.

Work Details
The contractor shall provide all personnel, supplies, equipment, facilities, materials, supervision and non-personal services necessary for event coordination of three weekend retreats (20–22 August 2021, 10–12 September 2021, 24–26 September 2021) except government-furnished transportation, instructors and materials.
- Hotel/guest services for 24 rooms per event (20 service members/spouses with children plus 4 POTFF team members) with fresh linens and clean facilities
- Multi-course buffet meal services and non-alcoholic beverages for 48 adults and up to 30 children per event, accommodating specific dietary requirements, served in private family-training environments
- Main conference room for up to 74 participants (August event) or 26 participants (September events) equipped with podium and microphone, audio/visual/sound system, LCD projector and screen, power strips, Wi-Fi, and staff-assisted AV support
- Two childcare training rooms per event meeting state/local safety standards, equipped with television, DVD player, power outlets and meal service capacity
- Licensed childcare services for up to 30 children per event with certified staff, background-checked per DoDI 1402.5 and Army Directive 2014-23, COVID-19 mitigation, social distancing, mask use and enhanced sanitation
- Development and implementation of a quality control program and quality assurance procedures
- Provision of a primary point of contact and alternate with full authority, available by phone during business hours throughout performance
- Contractor Manpower Reporting via secure Army data collection site per Office of Assistant Secretary of the Army requirements

Period of Performance
20–22 August 2021; 10–12 September 2021; 24–26 September 2021 (each event Friday afternoon through Sunday around noon)

Place of Performance
Breckenridge, Keystone or Vail, Colorado (approximately two hours from Fort Carson)

Bidder Requirements
Small Business Set-Aside (100% SBA).
Contractor must furnish licensed childcare staff certified in accordance with all state and local laws, DoDI 1402.5 and Army Directive 2014-23 background screening; maintain verification documentation; provide key personnel (primary point of contact and alternate) with full authority and availability; demonstrate ability to implement a quality control program.