General Fund Enterprise Business System (GFEBS)

The General Fund Enterprise Business System (GFEBS) program is the Army's core financial management system, designed to administer its General Fund and support compliance with federal financial regulations. The primary objective of GFEBS is to provide accurate, timely, and auditable financial information across the Army, supporting more than 35,000 users at over 200 locations worldwide. The system was developed using a commercial off-the-shelf Enterprise Resource Planning (ERP) solution and is certified by the Chief Financial Officer Council. The program's goals include modernization, cybersecurity improvements, and ongoing system enhancements to meet evolving policy requirements and deliver a comprehensive financial management platform for the Army.

A key component of the program is the General Fund Enterprise Business System-Sensitive Activities (GFEBS-SA), which is a National Security System (NSS) leveraging the GFEBS base system on the Secret Internet Protocol Router Network (SIPR). GFEBS-SA was implemented to process sensitive and classified financial transactions that cannot be handled by the standard GFEBS system, ensuring the protection of national security information and enabling clean auditability. This system supports compliance with the Chief Financial Officers (CFO) Act and the Federal Financial Management Improvement Act (FFMIA), while safeguarding data that could impact U.S. forces. GFEBS-SA was fully deployed in 2020 to 3,000 users across 100 locations and continues to receive upgrades to maintain security and alignment with best business practices.

The budget line for General Fund Enterprise Business System specifically supports capability enhancements and modernization efforts for GFEBS. Planned activities include system upgrades, improved interfaces, and performance enhancements. These efforts are directed towards meeting Office of the Secretary of Defense (OSD) and Army data exchange requirements, replacing legacy systems, and supporting audit readiness initiatives. The enhancements are prioritized through the Tactical Financial Information Council, a Senior Executive Service/General Officer-level board, ensuring that user needs and statutory requirements drive the program's development.

GFEBS modernization activities focus on aligning with the Original Equipment Manufacturer's Systems Applications and Products (SAP) next-generation capabilities. This includes code de-customization, data enablement, and improved automated data access to prevent obsolescence of the current database and platform. The program also funds acquisition trades and market research to evaluate alternatives for SAP-based finance and logistics consolidation, aiming to reduce the number of platforms and licenses and improve operational efficiency. These efforts are critical as the vendor plans to sunset existing SAP ERP platforms around FY 2032, necessitating a transition to a converged, post-modern Defense Business System.

In addition to system enhancements, GFEBS supports business process re-engineering by identifying redundant processes and implementing industry best practices. The program is initiating an Army Enterprise Development Environment, which includes cloud-hosted infrastructure and tools for prototyping and requirements development. This environment is intended to reduce risk, support modernization, and facilitate the integration of next-generation capabilities.

Program management and technical service contractors are engaged to oversee the transition and ensure alignment with Army strategic objectives. Funding for GFEBS and GFEBS-SA also includes Operation and Maintenance, Army (OMA) dollars, which support cloud hosting, software and hardware maintenance, audit readiness and remediation, and capability enhancements. The acquisition strategy emphasizes sustainment and cost control, with capability support functions managed by the Army Shared Services Center since FY 2022. The current contract structure allows for tracking all capability support and enhancement requirements, with prioritization determined by the user community and governance boards.

The General Fund Enterprise Business System program is focused on maintaining compliance with federal financial management standards, improving auditability, and modernizing the Army's financial systems. The program's objectives are to ensure secure, efficient, and accurate financial operations, support statutory and regulatory requirements, and prepare for future technology transitions. No major enhancements are planned for FY 2026, reflecting a transition to sustainment and ongoing capability support.