Box Elder School District- eRate Management Services

Background
The Box Elder School District is issuing this Invitation for Bids (IFB) under the Utah Procurement Code to secure eRate Management Services for the funding year 2026. The goal of this contract is to award the lowest cost responsive and responsible bidder to enhance network capacity and accessibility for students within the district.

Work Details
The contract requires professional e-Rate Management Services specifically for Category 2 services. Bidders must provide a detailed description of the services offered, including base fees for filing with eRate, pre-funding and post-funding service fees, credit card processing fees, out-of-pocket expenses, and documentation fees.

Bidders must also demonstrate their ability to meet mandatory minimum requirements which include:
1) Base services fees,
2) All Category 2 service fees,
3) Listing of all additional fees.

All items described are non-negotiable.

Period of Performance
The contract will be awarded for a term of five (5) years.

Place of Performance
Services will be performed for the Box Elder School District in Utah.

Bidder Requirements
Bidders must comply with specific requirements outlined in the IFB, including submitting a narrative response to mandatory minimum requirements. Bidders are prohibited from communicating with procurement unit staff or evaluation committee members except through designated channels.

Additionally, bidders must guarantee their pricing for one year and may request price adjustments under specified conditions.